INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of February 12, 2019

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, February 12, 2019, at 6:15 p.m. in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mrs. Aichholz at 6:15 p.m. and roll call showed the following members present:

Mrs. Aichholz	Mr. Fiore	Dr. Hooker Mrs. Johnston

ADOPTION OF REGULAR BUSINESS MEETING AGENDA AND ADDENDUM (021904) Mr. Fiore moved, seconded by Mrs. Johnston, to adopt the agenda and the addendum of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (021905) – Dr. Hooker moved, seconded by Mrs. Johnston, to move into Executive Session at 6:16 p.m. In accordance with O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; O.R.C. 121.22(G) - (3) Conference with an attorney concerning disputes involving the public body that are the subject of pending or imminent court action; Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

Also present in Executive Session were Mark Ault, Melissa Stewart, Mark Miles, Mick Davis, and Bill Deters, District Counsel. Executive Session concluded at 7:01.

The Board reconvened its regular meeting at 7:03 p.m. with all members who answered the roll call present.

Also present were Dr. Miles, Mr. Davis, Dr. Ault, Dr. Stewart, Jim Nichols, Whitney Buell, Mark Richardson, Heather Higdon, Jeff Damadeo, Anne Kuhn, Erica Leppert, Lori Klinedinst, Erin Owens, Mike Hayes, Cash Hayden, Mark Atwood, Matt Haskamp, Ken Stegman, Heather Bennett, Amy Dunlap, Mary Siegel, Lisa Schauer, and others.

CORRESPONDENCE AND ANNOUNCEMENTS – Dr. Miles began with the recognition of Amy Dunlap, National Soccer Coach of the Year. Mr. Matt Haskamp, Athletic Director is with us this evening to present the first recognition of the evening. Amy Dunlap, Indian Hill High School teacher and girls’ soccer coach, is one of 23 high school coaches from across the country selected as a 2018 National Coach of the Year by the National Federation of State High School Associations (NFHS) Coaches Association. The NFHS, which has been recognizing coaches through an awards program since 1982, honors coaches in the top ten girls sports and top ten boys sports (by participation numbers), and in two “other” sports – one for boys and one for girls – that are not included in the top ten listings. The NFHS also recognizes a spirit coach as a separate award category. Winners of NFHS awards must be active coaches during the year for which they receive their award. This year’s awards recognize coaches for the 2017-18 school year. We congratulate Coach Dunlap for this tremendous achievement.

This recognition has become an annual tradition for Indian Hill High School. Recently, Indian Hill High School’s Academic World Quest Team won its fifth straight regional championship and will attend the national competition in Washington, DC. The first place team this year includes: Radu Dragomirescu, Bethany Ison, Mark Kholodenko, and Cooper Pierce. This year, the students were faced with answering 100 questions about international current events and politics. Sponsor Mark Atwood has guided the team this year to victory and is here with us this evening. I recently asked the PTO if I could recruit these four to the Capital Grants Trivia Night on April 27. PTO representatives vetoed my request.

Pow Wow – Mamma Mia! – February 21-23

It’s not too late to purchase tickets for Pow Wow. Indian Hill High School Theatre will perform Mamma Mia with shows February 21-23 at 7:30 pm with a matinee at 2:00 on Saturday.

FIRST READING: 2019-2020 ACADEMIC FEES – No changes were recommended at the Primary or Elementary buildings. The Middle School added a Technology Resource fee for sixth graders. The High School had several changes ranging from $.50 to $50.00.

NOTICE OF PUBLIC HEARING AND FIRST READING – 2020-21 SCHOOL CALENDAR – Dr. Miles announced that current State law requires districts to hold a public hearing at least 30 days prior to adopting a school schedule. A public hearing and first reading of the 2020-2021 school calendar will be held on March 19, 2019 during the regular school board meeting.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - February 12, 2019

Second reading and approval is anticipated at the April 16, 2019 meeting. Later this week, a summary and draft of the 2020-2021 school calendar will be placed on the District’s website for review by students, parents, staff members, and community members.

INDIAN HILL HIGH SCHOOL & CLASS RANK – TIMELINE FOR CHANGE PRESENTATION - Mr. Jeff Damadeo, High School Principal; Dr. Melissa Stewart, Assistant Superintendent for Teaching & Learning; and Dr. Mark Ault, Assistant Superintendent of Administrative Operations are with us this evening to share a timeline of Indian Hill High School’s implementation plan for recognition of academic achievement.

I want to thank each of them for their leadership of this process and their willingness to engage students, staff members, and parents. I recognize that varying perspectives exist about this process; however, as educational leaders, we are called upon to make decisions that are in the best interests of our students while also celebrating the numerous academic accomplishments of our students.

OVERNIGHT FIELD TRIPS (021906) – Dr. Hooker moved, seconded by Mrs. Johnston, to approve the following overnight field trips.
Indian Hill High School French Students - France, March 21-29, 2020

Indian Hill High School Academic World Quest Club National Competition - Washington, DC, April 26-28, 2019
Indian Hill High School DECA State Competition - Columbus, OH, March 15-16, 2019 Indian Hill High School Indoor Track Club - Oberlin, OH, February 22-23, 2019
Indian Hill High School Track & Field - Baldwin Track & Field Invitational, May 2-4, 2019

Indian Hill Junior Classical League - Latin Club - Ohio Junior Classical League Convention, Columbus, OH, March 8-10, 2019
Indian Hill High School Robotics Club State Competition, Marion, OH, March 1-2, 2019

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

PERSONNEL ACTIONS (021907) - Dr. Hooker moved, seconded by Mrs. Johnston, to approve the following personnel matters as recommended by the Superintendent:

Acceptance of Retirements/Resignations

Joyce Schlesiger, Bus Driver, retirement effective May 31, 2019

Approval of Supplemental/Personal Service Contracts (2018-2019) Pete Rudowski, Varsity Baseball Coach, $4,956.00 Austin Newman, Asst. Varsity Baseball Coach, $3,230.00 Brian Boone, JV Baseball Coach, $2,780.00
Dale Haarman, Varsity Softball Coach, $4,194.00 Phil Said, Asst. Varsity Softball Coach, $4,193.00 Susan Savage, Varsity Track Coach, $8,577.00
Jackie McCarthy, Asst. Varsity Track Coach, $3,812.00 Jordan Siebenaller, Asst. Varsity Track Coach, $3,812.00 Donita Jackson, Asst. Varsity Track Coach, $3,812.00 Wade Ward, Boys Varsity Tennis Coach, $3,431.00
John Shaw, Boys Asst. Varsity Tennis Coach, $2,287.00 Tim McKay, Boys Varsity Lacrosse Coach, $5,718.00
AJ Froehlich, Boys Asst. Varsity Lacrosse Coach, $4,574.00 Callen Turnbull, Boys JV Lacrosse Coach, $2,478.00
Vlad Jovic, Boys JV Lacrosse Coach, $2,478.00

Christian Furbay, Boys Asst.Varsity Lacrosse Coach, $4574.00 Catherine Bond, Girls Asst. Varsity Lacrosse Coach, $4,765.00 Chelsea Berghausen, Girls Asst. Varsity Lacrosse Coach, $4,765.00 Eric Bass, Middle School Track Coach, $4,574.00
Barbara Presnell, Middle School Asst. Track Coach, $2,668.00 Ty Ignatz, Middle School Asst. Track Coach, $2,668.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - February 12, 2019

Steve Pritz, Middle School Boys Tennis Coach, $1,906.00

Julie Ryan, Equity Support Facilitator, Middle School, $2,251.00 Donita Jackson, Equity Support Facilitator, High School, $2,251.00 Don Barker, Pow Wow Orchestra Director, $1500.00
Phil Clary, Pow Wow Pianist, $500.00

Liz Imrie, EOC review, $25.00/hr, not to exceed $293.75 Jessica Brown, Athletic Supervisor - Spring, $2500.00

Third Party Salary Payment (Reimbursed by Xavier University) Jayci Jackson, Student Teaching, $500.00

Tuition Reimbursement

Alex Fries, Supervision of Teaching, Miami University, $884.39

Jill Kurtz, Growth Mindset Children’s Book Study, University of Cincinnati, $730.00

Sarah Meinberg, Growth Mindset Children’s Book Study, University of Cincinnati, $730.00 Lauren Watts, Mild/Moderate Characteristics & Strategies, Xavier University, $1,500.00 Pam Marshall, Response to Intervention, UC San Diego, $341.10

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

APPROVAL OF MINUTES (021908) Mr. Fiore moved, seconded by Dr. Hooker, to approve the minutes of the January 8, 2019 regular/organizational meeting, the minutes of the January 28, 2019 special meeting, and the minutes of the February 6, 2019 special meeting as presented. Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

APPROVAL OF FINANCIAL REPORTS (021909) Mr. Fiore moved, seconded by Dr. Hooker, to approve the financial reports as presented for the month ended January 31, 2019. Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

APPROVAL OF CONTRACT (021910) Mr. Fiore moved, seconded by Dr. Hooker, to enter into a contract with Comprehensive Concepts in Speech and Hearing, Inc., Auxiliary Services on behalf of All Saints School. Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

APPROVAL TO PAY INVOICES (021911) Mr. Fiore moved, seconded by Dr. Hooker, to pay the following invoices in accordance with Section 5705.41 (D)(1):

Indian Hill Winter Club, Winter Homecoming, $6,615.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

STUDENT ACTIVITY ACCOUNT (021912) Mr. Fiore moved, seconded by Dr. Hooker, to approve the following actions to student activity accounts, as listed:

200-9204, Having Fun Substance Free, Inactive

200-9218, Academic Team, Transfer, $0.88 to 200-9202, Student Government

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - February 12, 2019

300-9304, Varsity Council, Inactive

300-9320, MS Science Olympiad Club, $14.70 to 300-9302, HS Science Olympiad Club 300-9321, Middle School Newspaper, Inactive
300-9330, Young Astronauts Club, Inactive 300-9333, Trained Student Leaders, Inactive
300-9337, Creative Digital Technology, Inactive

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

RESOLUTION TO AMEND FY2019 ANNUAL APPROPRIATIONS (021913) Mr. Fiore moved, seconded by Dr. Hooker, to adopt a Resolution to amend the FY2019 Permanent Annual Appropriations, originally approved August 7, 2018 by the following amounts:

Increase Fund 599 (Title IV-A - Student Support & Academic Enrichment) by $8,928.78 Increase Fund 590 (Title II-A - Improving Teacher Quality) by $9,830.73
Increase Fund 499 (School Safety Training Grant) by $11,170.05

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

APPROVAL TO APPOINT TREASURER TO SERVE AS BOARD LIAISON TO T.I.R.C. (021914) Mr. Fiore moved, seconded by Dr. Hooker, to appoint the Treasurer to serve as the District’s representative on the Tax Incentive Review Council (T.I.R.C.) for 2019. Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

APPROVAL TO APPOINT TREASURER TO RECEIVE PUBLIC RECORDS TRAINING (021915) Mr. Fiore moved, seconded by Dr. Hooker, to appoint the Treasurer to receive public records training on behalf of Board members for 2019. Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

ACCEPTANCE OF DONATIONS (021916) Mr. Fiore moved, seconded by Dr. Hooker, to accept the following donations:

Jeff Ruby Culinary Entertainment, to High School Athletics, Dinner for Girls’ Soccer Team and Coaches, valued at $1,496.00
IH Boosters, to HS Student Government, Music Fest, $1,200.00

IH Boosters, to HS Student Government, Winter Homecoming, $1,000.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

OTHER BUSINESS BY BOARD/ADMINISTRATION

OPERATIONS COMMITTEE – The committee submitted the minutes to the Board of Education from the February 8th meeting. Dr. Hooker reviewed the capital plan approved in January. There was an open factor for a Digital Lab at the High School. When approved by the Board, estimates for this space were not available. The estimate to complete a Digital Lab in the space proposed was $254,889. Savings of $125,954 had already been attained.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - February 12, 2019

Dr. Hooker moved, seconded by Mr. Fiore, to approve an amendment to the capital plan to incorporate the new Digital Lab, (021917)

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

In addition, Dr. Hooker moved, seconded by Mr. Fiore to enter into a contract with VSWC Architects for completion of the Digital Lab project at a cost of $19,000.00, (021918)

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye

FOUNDATION – HOME OF THE BRAVES UDATE – Mr. Fiore stated that if the Home of the Braves project moves the District will be required to keep the same percentage of green space on the District’s campus. In order to do this, the District will be required to purchase a portion of surrounding property that shall be maintained as dedicated green space. Dr. Hooker proposed the following resolution approving the purchase of real property from the council of the village of Indian Hill, Ohio (021919);

WHEREAS, the Board of Education of the Indian Hill Exempted Village School District (the “Board”) is authorized by Section 3313.17 of the Ohio Revised Code to use public funds to purchase real property; and

WHEREAS, the Board received conditional approval from the Planning Commission on November 20, 2018 to construct improvements adjacent to its existing recreational facilities subject to acquiring a portion of property (the “Property”) from the Council of the City of the Village of Indian Hill, Ohio (the “Village”) so that the existing non-conforming lot coverage does not worsen; and

WHEREAS, the Property to be acquired from the Village is further described in the Village Ordinance attached hereto as Exhibit A and the draft Fiduciary Deed attached hereto as Exhibit B; and

WHEREAS, the Board now resolves to authorize the purchase of the Property.

NOW THEREFORE BE IT RESOLVED as follows:

Section 1.

Section 2.

Section 3.

The Board hereby approves the purchase of, and the expenditure of funds for, the Property as described herein for the sum of $9,711.94 as determined in Section 2 of the Village Ordinance attached hereto as Exhibit A and upon the terms and conditions stated in the draft Fiduciary Deed attached hereto as Exhibit B.

The Board hereby authorizes the Treasurer to pay the amount referenced in Section 1 of this Resolution to the Village for the Property and accept from the Village an executed Fiduciary Deed in the form of the draft Fiduciary Deed that is attached hereto as Exhibit B. The Board further authorizes the Board President, Superintendent and/or Treasurer to take all actions that are not inconsistent with this Resolution to effectuate the purchase of the Property from the Village.

The Board hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of the Board, and that all deliberations of this Board and its committees, if any, which result in a formal action, were taken in meetings open to the public in full compliance with the applicable legal requirements, including Ohio Revised Code Section 121.22.