INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Organizational/Regular Meeting of January 8, 2019

The Organizational Meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 8, 2019, at 7:00 p.m. and upon adjournment the Regular Meeting followed immediately, in Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Dr. Hooker at 7:00 p.m. and roll call showed the following members present:

Mrs. Aichholz	Mr. Fiore	Dr. Hooker Mrs. Lewis

Dr. Hooker was appointed to serve as Temporary Chairperson.

Mrs. Johnston arrived at 7:02.

Also present were Mark Miles, Mick Davis, Mark Ault, Melissa Stewart, Jim Nichols, Jen Ulland, Whitney Buell, Mark Richardson, Heather Higdon, Jeff Damadeo, Anne Kuhn, Erica Leppert, Lori Klinedinst, Betsy Henning, Julie Pfeiffer, Erin Owens, Mike Hayes, Cash Hayden, Mark Atwood, Jeff Clark, Amie Kanzeg, and others.

PLEDGE OF ALLEGIANCE - Dr. Miles led the recitation of the Pledge of Allegiance with those in attendance.

ADOPTION OF ORGANIZATIONAL BUSINESS MEETING AGENDA (011901) Mrs. Lewis moved, seconded by Mrs. Aichholz, to adopt the agenda of the organizational business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

ELECTION OF OFFICERS - PRESIDENT - Mrs. Aichholz nominated Mrs. Lewis to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2019. Upon receiving no further nominations, Dr. Hooker closed nominations for President of the Indian Hill Exempted Village School District Board of Education. All members answered in the affirmative for Mrs. Lewis to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2019.

ELECTION OF OFFICERS - VICE-PRESIDENT - Mrs. Lewis nominated Mrs. Aichholz to serve as Vice-President of Finance of the Indian Hill Exempted Village School District Board of Education during calendar year 2019. Upon receiving no further nominations, Mrs. Lewis closed nominations for Vice-President of Finance of the Indian Hill Exempted Village School District Board of Education. All members answered in the affirmative for Mrs. Aichholz to serve as Vice-President of Finance of the Indian Hill Exempted Village School District Board of Education during calendar year 2019. Mrs. Lewis nominated Mrs. Johnston to serve as Vice-President of Operations of the Indian Hill Exempted Village School District Board of Education during calendar year 2019. Upon receiving no further nominations, Mrs. Lewis closed nominations for Vice-President of Operations of the Indian Hill Exempted Village School District Board of Education. All members answered in the affirmative for Mrs. Johnston to serve as Vice-President of Operations of the Indian Hill Exempted Village School District Board of Education during calendar year 2019.

RESOLUTION TO ESTABLISH POSITION BONDS FOR BOARD PRESIDENT, SUPERINTENDENT AND TREASURER (011902) Mrs. Aichholz moved, seconded by Mrs. Johnston, to instruct the Treasurer to secure a faithful performance bond for the Board President, Superintendent and Treasurer in the amount of $20,000, payable to the State of Ohio, with surety. Roll call vote was as follows:

Mrs. Aichholz, aye Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Mrs. Lewis, aye

RESOLUTION TO ESTABLISH DATES, TIMES, PLACES OF MEETINGS DURING 2019 (011903) Mrs. Aichholz moved, seconded by Mrs. Johnston, to establish the following dates for Board of Education meetings during 2019 to be held at 7:00 p.m. in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, Ohio 45243: The Board may establish a time prior to the 7:00 pm public session to hold committee meetings and/or executive sessions. The public will be notified of the starting time of any such session upon release of the agenda.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 8, 2019

February 12, 2019 March 12, 2019 April 16, 2019 May 20, 2019 June 18, 2019 August 13, 2019

September 10, 2019 October 15, 2019 November 5, 2019 December 10, 2019
January 14, 2020 (Organizational & Regular)

Roll call vote was as follows:

Mrs. Aichholz, aye Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Mrs. Lewis, aye

FY2020 TAX BUDGET: Public Commentary

Mr. Davis, District Treasurer, introduced the District’s Tax Budget for fiscal year 2020 beginning July 1, 2019 and described it as reflecting the District’s financial need for the Hamilton County Budget Commission to levy all of the millage which the Indian Hill School District is entitled to collect. The fiscal year 2020 Tax Budget includes approximately $38 million in operating expenses, and $1.7 million for debt repayment. The Tax Budget must be adopted by January 15 and filed with the Hamilton County Auditor by January 20. Mrs. Lewis opened the floor for public commentary. There were no comments made from the audience.

ADOPTION OF FY2020 TAX BUDGET (011904) Mrs. Aichholz moved, seconded by Mrs. Johnston, to adopt the FY2020 Tax Budget, as presented. Roll call vote was as follows:

Mrs. Aichholz, aye Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Mrs. Lewis, aye

RESOLUTION AUTHORIZING SIGNING OF ALL CHECKS BY TREASURER ONLY (011905) Mrs. Aichholz moved, seconded by Mrs. Johnston, to authorize the signature of the Treasurer only on all checks, warrants, stop payments and other negotiable orders of withdrawal during calendar year 2019. Roll call vote was as follows:

Mrs. Aichholz, aye Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Mrs. Lewis, aye

RESOLUTION AUTHORIZING THE INVESTMENT OF FUNDS (011906) Mrs. Aichholz moved, seconded by Mrs. Johnston, to authorize the Treasurer to invest the funds of the District in accordance with Board Policy and legal constraints and instruct the Treasurer to submit an Investment Report for Board approval on a monthly basis during calendar year 2019. Roll call vote was as follows:

Mrs. Aichholz, aye Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Mrs. Lewis, aye

RESOLUTION TO ESTABLISH BOARD SERVICE FUND (011907) Mrs. Aichholz moved, seconded by Mrs. Johnston, to establish a Service Fund in the amount of $2,000 to pay for the expenses actually incurred by members of the Board of Education in the performance of their duties and expenses of members-elect actually incurred in connection with their training and orientation to their duties before taking office. Roll call vote was as follows:

Mrs. Aichholz, aye Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Mrs. Lewis, aye

RESOLUTION AUTHORIZING PROFESSIONAL MEETING LEAVES (011908) Mrs. Aichholz moved, seconded by Mrs.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 8, 2019

Johnston, to authorize the attendance of the Superintendent and/or Treasurer at any regional and State professional meetings and provide reimbursement for expenses incurred upon submission of proper documentation in accordance with Board policy. Roll call vote was as follows:

Mrs. Aichholz, aye Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Mrs. Lewis, aye

2019 BOARD COMMITTEE APPOINTMENTS – Mrs. Lewis made the following committee appointments for calendar year 2019:
Instruction and Technology
	Elizabeth Johnston*, Lyle Fiore
	
Operations
	Eddie Hooker*, Elizabeth Johnston
	
Professional Relations/Personnel
	Kim Lewis*, Lyle Fiore
	
Finance/Audit
	Nancy Aichholz*, Eddie Hooker
	
Legislative Liaison
	Kim Lewis
	
Indian Hill Public Schools Foundation Liaison
	Lyle Fiore

* Denotes Committee Chairperson

ADJOURNMENT (011909) Mr. Fiore moved, seconded by Mrs. Johnston, to adjourn the Organizational Meeting of the Indian Hill Board of Education at 7:07 p.m. Roll call vote was as follows:

Mrs. Aichholz, aye Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye	Mrs. Mrs. Lewis, aye

Mrs. Lewis called the Regular meeting to order at 7:07 p.m.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA AND ADDENDUM (011910) Dr. Hooker moved, seconded by Mr. Fiore, to adopt the agenda and the addendum of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

CORRESPONDENCE AND ANNOUNCEMENTS – Dr. Miles indicated that January is School Board Recognition Month. As members of the Board of Education, you serve children and represent our community. Your dedication and guidance allow students to experience wonderful educational services in academics, arts, and athletics. Thank you for making a difference in the lives of our students, our staff, and our community. We want to take a moment to thank you for your dedication and commitment. Mr. Jeff Clark, our vocal music instructor, has arranged a group of musicians to perform a musical number this evening in your honor.
Indian Hill Elementary students win Ohio Stock Market Game: Indian Hill Elementary School (IHES) congratulates fifthgrade students Vivian Jenkins and Ainsley Johnson for bringing home a state championship title in the elementary division of the University of Cincinnati (UC) Economics Center Stock Market Game! Vivian and Ainsley invested $100,000 (virtual money) during a 10-week period beginning in October and ending in December; the students were tasked with monitoring their investments each week. As part of the learning, the students interviewed adult investors at Indian Hill Elementary School, their parents, and grandparents, and they studied the terms and history of the stock market — including doing several simulations about the market. They also stayed informed on current events. In April, Vivian and Ainsley will present their learning to a group of financial professionals at the University of Cincinnati and compete for a trip to New York City.

SECOND READING – 2019-20 CAPITAL PLAN – Dr. Miles presented the 2019-20 Capital Plan for second reading. The Capital Planning process is begun in August for the following summer with building inspections which not only assess our preparedness for the start of a new school year, but identifies capital needs for inclusion in the Capital Planning Process. Total capital plan expenditures for 2019-2020 was slightly under $3.5 million and address needs from each of our buildings, maintenance, technology, athletics, auditorium, commons areas, and transportation. This total includes the District’s contribution to Home of the Braves and costs for tennis court renovation.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 8, 2019

APPROVAL OF 2019-20 CAPITAL PLAN (011911) Mr. Fiore moved, seconded by Mrs. Johnston, to approve the 2019-2020 Capital Plan, as presented. Roll call vote was as follows:

Mrs. Aichholz, aye Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Mrs. Lewis, aye

OVERNIGHT FIELD TRIPS (011912) - Mr. Fiore moved, seconded by Mrs. Johnston, to approve the following overnight field trips.
IHHS Model United Nations - Ohio State University, Columbus, OH, May 5-7, 2019 IHHS Choirs & Orchestra - Los Angeles, CA, March 18-21, 2020
IHHS Global Education/AP Human Geography/AP World History - Peru, June 20-July 1, 2020

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Dr. Hooker, aye Mrs. Johnston, aye	Mrs. Lewis, aye

PERSONNEL ACTIONS (011913) Mr. Fiore moved, seconded by Mrs. Johnston, to approve the following personnel matters as recommended by the Superintendent:

Approval of Supplemental/Personal Service Contracts (2018-2019) Tim Burch, Varsity Boys Basketball, $8,768.00
Brandon Miller, Asst. Varsity Boys Basketball, $5,337.00 Manny Lanker, JV Boys Basketball, $6,099.00
Adam Burch, 9th Grade Boys Basketball, $5,718.00 Rachael Smith, Varsity Girls Basketball, $8,768.00 Jenni McGee, Asst. Varsity Girls Basketball, $5,337.00 Jonathan Cobb, JV Girls Basketball, $6,099.00 Brandon Voorhies, Varsity Swimming, $4,956.00
Jack German, Asst. Varsity Swimming, $3,431.00 Ray Noble, Diving, $3,431.00
Nathan Eigher, Varsity Wrestling, $6,099.00 Kealii Cummings, Asst. Wrestling, $4,574.00 Robby Johnson, Asst. Wrestling, $4,574.00
Ricky Bush, 8th Grade Boys Basketball, $4,574.00 Julius King, 7th Grade Boys Basketball, $4,574.00
Sarah Arrington Leach, 8th Grade Girls Basketball, $4,574.00 Chris Arrington, 7th Grade Girls Basketball, $4,574.00
Susan Burns, MS Swimming, $2,668.00 Tony Arcuri, MS Wrestling, $3,812.00 Ethan Arcuri, MS Asst. Wrestling, $2,287.00
Anne Kuhn, Curriculum Revision-Math, $1500.00

Rebecca McFarlan, Curriculum Revision-English Language Arts, $1,500.00 Kim Engel, Saturday Studies, $25.00/hr
Jacquelyn Weber, EOC Review, $25.00/hr not to exceed $137.50 Daniel Boyer, EOC Review, $25.00/hr not to exceed $206.25

Approval of Substitutes (2018-2019)

Kendra Thomas, Theatre, $86.00/per day

Acceptance of Retirements/Resignations

Stephen Meyers, HS Teacher, retirement effective June 1, 2019

Tuition Reimbursement

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 8, 2019

Michael Hayes, Ethics in Educational Leadership, University of Dayton, $2,430.00 Sandra Gemmel, Endorsement Practicum, Xavier University, $1,035.00
Nick Carpenter, School Finance, Business, Xavier University, $1,680.00

Christopher Rotsching, Digital Assessment Tools for the Band, Orchestra and Choral Director, Vandercook College of Music, $1,020.00
Jacquelyn Weber, Research in Math Education, Miami University, $884.39

Monica Gibson, Gifted/Talented Endorsement Practicum, Xavier University, $1,041.31 Jennifer Ulland, Miami University, Internship for Superintendent, $884.39

Roll call vote was as follows:

Mrs. Aichholz, aye Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Mrs. Lewis, aye

APPROVAL OF MINUTES (011914) Dr. Hooker moved, seconded by Mrs. Aichholz, to approve the minutes of the December 11, 2018 meeting as presented. Roll call vote was as follows: