INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of August 10, 2021

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, August 10, 2021, at 5:30 p.m., in the Indian Hill High School Auditorium, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member in accordance with notices sent to each member. Dr. Hooker, President, called the meeting to order at 5:30 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mrs. Lewis

Dr. Hooker	Mrs. Johnston Mrs. Singh

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Jim Nichols, Heather Higdon, Andy Cox, Eric Cimini, Jeff Heinichen, Ben Hall, Scott Holzapfel, David Fox, Ken Frazier, Dr. J Adam Metzger, Danielle Lyons, Nick Adair, Emma Dowling, Mike Wentz, Libby Simmons Callan, Dr. John Zerbe, Brian Copfer, Dr. Elizabeth Beitu, James Deye, Jennifer Creedon-Harris, Jenny Wilson, Nick Farrell, Rachel Katz, Janie Bey, Danielle Mendez, Michael Katz, Megan Seaman-Kossmeyer, Gautham P, Kelly Adair, Jeni Henz, Beth Copfer and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA & ADDENDUM (082106) – Mrs. Aichholz moved, seconded by Mrs. Singh, to adopt the agenda and the addendum of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (082107) – Mrs. Aichholz moved, seconded by Mrs. Singh, to move into Executive Session at 5:32 p.m. In accordance with O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; O.R.C. 121.22(G) (3) - Conference with an attorney concerning disputes involving the public body that are the subject of pending or imminent court action

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

Also present in Executive Session were Mr. Koennecke, Dr. Stewart, Mr. Nichols, Mr. Davis, and Bill Deters, District Counsel.

The Board moved from Executive Session at 5:55 p.m. and resumed its regular meeting at 6:00 p.m. with all members present.

PLEDGE OF ALLEGIANCE – Superintendent Koennecke led the recitation of the Pledge of Allegiance.

MOTION TO MOVE PUBLIC COMMENTARY FROM THE BOTTOM OF THE AGENDA TO THE TOP AND FOLLOWED BY OTHER BUSINESS (082108) – Mrs. Aichholz moved, seconded by Mrs. Lewis, to move public commentary from the bottom of the agenda to the top and followed by other business. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

PUBLIC COMMENTARY -

Jeff Heinichen discussed the mask policy. Mr. Heinichen submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

Ben Hall discussed the mask policy.

Scott Holzapfel discussed the mask policy. Mr. Holzapfel submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

David Fox discussed the mask policy. Mr. Fox submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

Kevin Frazier discussed the mask policy. Mr. Frazier submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

Dr. J Adam Metzger discussed the mask policy.

Danielle Lyons discussed the mask policy. Ms. Lyons submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

MOTION TO EXTEND PUBLIC COMMENTARY (082109) – Mrs. Aichholz moved, seconded by Mrs. Johnston, to extend public commentary by 15 minutes. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

PUBLIC COMMENTARY -

Nick Adair discussed the mask policy.

Emma Dowling discussed the mask policy. Ms. Dowling submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

Mike Wentz discussed the mask policy. Mr. Wentz submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

Libby Simmons Callan discussed the mask policy. Ms. Simmons Callan submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

MOTION TO EXTEND PUBLIC COMMENTARY (082110) – Mrs. Aichholz moved, seconded by Mrs. Johnston, to extend public commentary by 15 minutes. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

PUBLIC COMMENTARY -

Dr. John Zerbe discussed the mask policy.

Brian Copfer discussed the mask policy.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

Dr. Elizabeth Beiter discussed the mask policy. Dr. Beiter submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

James Deye discussed the mask policy.

Dr. Jennifer Creedon-Harris discussed the mask policy.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

The following letter was submitted on behalf of Dr. Ryan Macks for inclusion in the minutes as part of public commentary,

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

OTHER BUSINESS BY BOARD/ADMINISTRATION -

MOTION TO RESCIND THE AUGUST 3, 2021 FACE COVERING ORDER (082111) – Mrs. Aichholz moved, seconded by Mrs. Johnston, to rescind the August 3, 2021 Face Cover Order. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, no

Dr. Hooker, no	Mrs. Johnston, aye Mrs. Singh, no

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

MOTION TO READDRESS SITUATION AND EVALUATE EARLY NEXT WEEK THE RETURN TO SCHOOL PLANS - (082112) – Mrs. Johnston moved, seconded by Mrs. Lewis, to readdress the situation and evaluate early next week the return to school plans. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

CORRESPONDENCE AND ANNOUNCEMENTS

Indian Hill School District celebrated a member of the Class of 2021 who won state and placed in the top 10 at nationals. Noah Dunkley finished in 9th place in the SkillsUSA national cabinet-making competition. In addition to being a graduate with the Indian Hill High School Class of 2021, Noah also graduated from the Scarlet Oaks Construction Framing and Finishing program. He won first place in Ohio!

Strategic Plan Announcement

Mr. Nichols provided an operations updated.

Bond Update

2021-2022 ATHLETIC HANDBOOK (082113) - Mrs. Lewis moved, seconded by Mrs. Johnston, to approve the athletic handbook for school year 2021-2022.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (082114) – Mrs. Lewis moved, seconded by Mrs. Johnston, to approve the following resolution;

The Superintendent of Schools, Kirk Koennecke recommends that the board of education adopt the following resolution:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

PERSONNEL ACTIONS (082115) – Mrs. Lewis moved, seconded by Mrs. Johnston, to approve the following personnel matters as recommended by the Superintendent:

Approval of Classified Staff Contracts (2021-2022)

Emily Fry, Educational Aide, 1-year limited, $17.50/hour Erika Johnson, Educational Aide, 1-year limited, $18.00/hour Priya Puri, Educational Aide, 1-year limited, $17.00/hour
Hans Langenberg, Educational Aide, 1-year limited, $16.85/hour

Approval of Non-Certified Staff Contracts/Salaries (2021-2022) Nicole Smith, High School Secretary, limited contract, $22.78
Sarah Ferrell, Middle School Secretary, limited contract, $20.61 Robyn Schatzman, Bus Driver, limited contract, $21.67
Tabitha Fite, Bus Driver, limited contract, $23.92

Tim Myrick, PS Educational Aide, 1-year limited, $17.50 Heather Pulskamp, MS Educational Aide, 1-year limited, $16.85

Approval of Certified Staff Contracts (2021-2021)

Kim Richardson, 0.5 FTE, MS Art Teacher, Column 3, Step 10, $37,707.00

Approval of Classified Substitutes for the 2021-2022 School Year Chris Daniel, Bus Driver
Steve Kroeger, Bus Driver Susan Burns, Bus Driver Dumeta Colegrove, Bus Driver

Supplemental/Personal Service Contracts (2021-2022)
Paul Jenne, Football, Asst. Coach, $4,095.00 (in place of Ivan Fulton) Judy Sichterman, OHSAA Tournament, $600.00
Brian Phelps, OHSAA Tournament, $600.00 Debbie Friend, OHSAA Tournament, $200.00
Vicki Mendoza, Academic Team Advisor, $1,500.00
Phil Clary, Assistant Choir Director-Accompanist, $2,251.00 Sara Vincent, Bridges Coordinator, $120/day, Split
Jayci Jackson, Bridges Faculty Team, $20/hr Mike Piergalski, Bridges Faculty Team, $20/hr Daniel Boyer, Bridges Faculty Team, $20/hr Sarah Croston, Bridges Faculty Team, $20/hr Jordan Seibenaller, Bridges Faculty Team, $20/hr
Jordan Siebenaller, Chess Club Advisor, $1,500.00 Kendra Thomas, Drama Club Advisor, $2,251.00 Elisabeth Glass, French Club Advisor, $1,500.00 Lateef Johnson, Extended Service - 11 days, per diem Donita Jackson, Extended Service - 11 days, per diem Lateef Johnson, Guidance Boot Camp, $320.00 Lindsay Kearns, Guidance Boot Camp, $320.00
Steve Overberg, IHTN Assistant Supervisor, $1,500.00/semester Brad Kirk, Junior State of America, $1,500.00
Melissa Burgess, Latin Club Advisor, $1,125.50
Chris Rotsching, Marching Band Asst. Director, $2,251.00 Steve Reger, Mock Trial Advisor, $3,753.00
Trista Emmons, Orchestra Director, $2,251.00 Jeff Clark, Premieres, Vocal Director, $6,003.00 Rick Whitt, Senior Class Advisor, $1,876.50 Rick Whitt, Senior Projects Coordinator, $750.00
Kaitlyn Shurts, Science Olympiad Advisor, $750.00 Liz Imrie, Sophomore Class Advisor, $1,125.50

Bev Dorenbusch, OHSAA Tournament, $300.00 Nick Burleson, OHSAA Tournament, $200.00 Ethan Arcuri, OHSAA Tournament, $500.00 Steve Akers, Fleet Manager, $4,000.00

Jayci Jackson, Bridges Coordinator, $120/day, Split Sara Vincent, Bridges Faculty Team, $20/hr
Ellen Hughes, Bridges Faculty Team, $20/hr Kaitlin Shurts, Bridges Faculty Team, $20/hr Jacquelyn McCarthy, Bridges Faculty Team, $20/hr Johnathan Cobb, Bridges Faculty Team, $20/hr Julia Kunkel, Bridges Faculty Team, $20/hr Cyndee Coultas, Chieftain Advisor, $3,753.00
Donita Jackson, Equity Support Facilitator, $1,500.00 Nollis Cottrell, Extended Service - 11 days, per diem Lindsay Kearns, Extended Service - 11 days, per diem Nollis Cottrell, Guidance Boot Camp, $320.00
Donita Jackson, Guidance Boot Camp, $320.00 Denny Dupps, IHTN Supervisor, $3,753.00 Don Barker, Jazz Band Director, $1,500.00
Wendy Silvius, Service Club Advisor, $1,500.00 Mark Atwood, Latin Club Advisor, $1, 125.50 Don Barker, Marching Band Director, $6,003.00
Liz Imrie, National Honor Society Advisor, $2,251.00 Don Barker, Pep Band Director, $1,500.00
Jeff Clark, Pow Wow Director, $6003.00
Cyndee Coultas, Senior Class Advisor, $1,876.50 Cyndee Coultas, Senior Projects Coordinator, $750.00 Dave Broxterman, Science Olympiad Advisor, $750.00 Trista Emmons, Sophomore Class Advisor, $1,125.50

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

Michelle Shafer, Student Government Advisor, $3,753.00	Kendra Thomas, Fall Play, $3,753.00 Kendra Thomas, Spring Play, $3,001.50
Melissa Burgess, Braves Leadership Team Gifted, $2,700.00 Austin Sayre, Braves Leadership Team HS English, $2,700.00 Casey Abrams, Braves Leadership Team Math, $2,700.00
Kathryn Blankenship, Braves Leadership Team Science, $2,700.00 Julie Mascaritolo, Braves Leadership Team Social Studies, $2,700.00 Mark Atwood, Braves Leadership Team Language-Support, $2,700.00 Lauren Richardson, Braves Leadership Team Technology, $2,700.00
Andrea Thomas, Yearbook Advisor, $25.00/hr up to 75 hours	Barb Danver, Equity Support Facilitator, $1,500.00 Brittany Cannon, Equity Support Facilitator, $1,500.00	Julie Ryan, Equity Support Facilitator, $1,500.00 Marcia Tuznik, Art Club, $1,500.00	Alice Bohn, Chorus Advisor, $3,753.00
Jackie O’Brien, Makers Maniacs/Coding Club, $750.00	Jen Bammerlin, Makers Maniacs/Coding Club, $750.00 Andrea Thomas, Kids Who Care, $750.00	Denise Haney, Kids Who Care, $750.00
John Sommer, Science Club Advisor, $1,500.00	Lucy Pavlick, Yoga Club, $1.500.00 Lauren Girdler, PS Yearbook Advisor, $25.00/hr up to 75 hours

Retirements/Resignations

Jennifer Ratliff, Middle School Educational Aide, resignation effective August 12, 2021 Ann Powers, Educational Aide, retirement effective end of 2020-2021 school year
Amy Estepp, Preschool Aide, resignation effective end of 2020-2021 school year

Pam Lozano, HS Educational Aide, resignation effective end of 2020-2021 school year

Tuition Reimbursement

Bradley Brunswick, University of Dayton, $2,740.00 Kelly Vaughan, University of Pacific, $316.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF MINUTES (082116) – Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the minutes the June 22, 2021 regular meeting and the August 3, 2021 special meeting. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF FINANCIAL REPORTS (082117) – Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the financial reports as presented for the month ended July 31, 2021. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF THE REPORTS FOR FY2021 ANNUAL COMMERCIAL PAPER REPORTING REQUIREMENT (082118) - Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the reports for FY2021 annual commercial paper reporting requirement. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

APPROVAL OF CONSTRUCTION CONTRACTS (082119) – Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the following construction contracts.

Ray Hamilton Company, Additional Moving Services, $6,400.00

Cincinnati Bell, Relocation of Fiber from Middle to High School, $41,000.00 The Hanover Insurance Company, Builder’s Risk Insurance, $129,500.00 Motz Engineering, Professional Commissioning Services, $209,386.00
Construction Guaranteed Maximum Price (GMP) #2, Middle School Abatement & Demolition Package, $1,004,288.80

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF NEW CONTRACTS (082120) – Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the following new contracts.

Cincinnati Center for Autism, one student, $63,000.00

Five Seasons Family Sports Club, Swim Team Pool Usage, $15,000.00/year

The Children’s Home, Upper and Lower School Educational Program for one student, $184.00/enrolled day The Motz Group, Replacement of the Multi-purpose Synthetic Turf Field - Tomahawk Stadium, accept base bid through United Purchasing Cooperative, of $418,495.00
Cincinnati Children’s Hospital, Private Duty Nursing Services for two students, $71.44/hr - RN or $65.84/hr -LPN, per student
Griffin Sports Equipment, Scoreboard for Tomahawk Stadium, of $144,530.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF CHANGE FUNDS (082121) - Mrs. Aichholz moved, seconded by Mrs. Singh, to provide a change fund for the Athletic Department in the amount of $2,500.00 and to the cafeteria in the amount of $200.00 as well as change funds needed on a temporary basis throughout the school year.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2020

APPROVAL OF FY2021 PERMANENT APPROPRIATIONS (082122) - Mrs. Johnston moved, seconded by Mrs. Singh to adopt the following resolution:

Be it resolved by the Board of Education of the Indian Hill Exempted Village School District, Hamilton County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education during the Fiscal Year, ending June 30th, 2022, the following sums be and the same are hereby set and appropriated for the several purposes for which expenditures are to be made and during said fiscal year, as follows, viz:

General Fund – 001 Debt Service Fund – 002 Construction – 004 Food Service – 006
Special Trust Fund – 007

Public School Support Fund – 018 District Agency – 022
Severance – 035

Student Managed Activity Fund – 200 Athletic Fund – 300
Auxiliary Fund – 401 Network Connectivity – 451
Student Wellness & Success – 467 Safety Grant – 499
ESSER – 507 Title VI-B, IDEA
Title III, Immigrant – 551

Title I-A, Improving Basic Programs – 572

Title IV-A, Student Support & Academic Enrichment - 599 Title VI-B, Preschool - 587
Title II-A, Teacher Quality- 590

Total Permanent Appropriation – Fiscal Year 2021

37,500,000.00 4,250,000.00 35,535,000.00 800,000.00 6,000.00 20,000.00 20,000.00 175,000.00 200,000.00 600,000.00 666,000.00 7,200.00 250,000.00 10,000.00 1,000,000.00 600,000.00 10,500.00 145,000.00 10,500.00 4,000.00 45,000.00

81,854,200.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

RESOLUTION TO PURCHASE SCHOOL BUSES (082123) - Mrs. Johnston moved, seconded by Mrs. Singh to adopt the following resolution:

A RESOLUTION TO PURCHASE SCHOOL BUSES USING THE SOUTHWESTERN OHIO EDUCATIONAL PURCHASING COUNCIL FOR THE BIDDING PROCESS

WHEREAS the Indian Hill Board of Education wishes to advertise and receive bids for the purchase of one or more school buses

Therefore, be it resolved the Indian Hill Board of Education wishes to participate and authorize the Southwestern Ohio Educational Purchasing Council to advertise and receive bids on said Boards’ behalf as per the specifications submitted for the
cooperative purchase of three school buses