INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of March 3, 2020

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, March 3, 2020, at 6:00 p.m., in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mrs. Aichholz, President at 6:00 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mrs. Lewis

Dr. Hooker	Mrs. Johnston Mrs. Singh

Also present were Kirk Koennecke, Melissa Stewart, Mark Ault, and Mick Davis.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (032003) - Mrs. Johnston moved, seconded by Mrs. Lewis, to adopt the agenda and the addendum of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (032004) – Mrs. Lewis moved, seconded by Mrs. Johnston, to move into Executive Session at 6:01 p.m. In accordance with O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; O.R.C. 121.22(G) - (5) Matters required to be kept confidential by federal law, rules, or state statutes;

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

Also present in Executive Session were Mr. Koennecke, Dr. Stewart, Dr. Ault, and Mr. Davis. Mr. Koennecke, Dr. Stewart, Dr. Ault, and Mr. Davis exited Executive Session at 6:26 p.m. Executive Session concluded at 6:48 p.m.

The Board reconvened its regular meeting at 7:00 p.m. with all members present.

Also present were Mr. Koennecke, Mr. Davis, Dr. Stewart, Jim Nichols, Heather Higdon, Jeff Damadeo, Anne Kuhn, Lori Klinedinst, Steve Seeger, Mike Hayes, Cash Hayden, Dr.Ault, Jeff Heinechen, Mark Richardson, Jeff Clark, Debbie Erickson, Laurie Sharrock, Matt Haskamp, Erin Owens, Monica Dawkins, Amy Campa, Whitney Buell, Diane Spurlock, Bear Tullis, Erica Leppert and others.

PLEDGE OF ALLEGIANCE – Mr. Koennecke led the recitation of the Pledge of Allegiance with those in attendance.

CORRESPONDENCE AND ANNOUNCEMENTS
x	Recognition of Elizabeth Johnston - 15-Year Milestone in School Board Service
x	Recognition of Jeff Clark on Behalf of the 2020 PowWow Production, Phantom of the Opera x	Recognition of Boys Swim Team State Championship
x	Recognition of 2020 OSBA Public Relations Professional of the Year, Heather Higdon x	Recognition of IHPS STEM program - Jim Nichols and Monica Dawkins
x	 Re-employment of Retiree: The Board of Education hereby provides notice that Ken Stegman will be retiring as of July 31, 2020 and that he is seeking employment as maintenance with the Indian Hill School District, beginning August 3, 2020. Prior to consideration of his re-employment, the Board will hold a public hearing on April 7, 2020 at 7:00 p.m. in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, Ohio 45243. The contract recommendation is for an annual limited contract.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - March 3, 2020

SECOND READING: 2020-2021 ACADEMIC FEES (032005) - Dr. Hooker moved, seconded by Mrs. Johnston, to adopt the 2020-2021 academic fees as presented:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - March 3, 2020

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

OVERNIGHT FIELD TRIPS (032006) - Dr. Hooker moved, seconded by Mrs. Johnston, to approve the following overnight field trips.
Indian Hill High School Mock Trial State Championships - Columbus, OH, March 11-14, 2020 (Attachment) Courageous Conversations, - OACAC Conference, Columbus, OH, March 15-16, 2020 (Attachment)
Boys Lacrosse, Capital University, April 4-5, 2020 (Attachment)

Middle School Robotics Club - Columbus, OH, March 5-6, 2020 (Attachment)

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

PERSONNEL ACTIONS (032007) - Dr. Hooker moved, seconded by Mrs. Johnston, to approve the following personnel matters as recommended by the Superintendent:

Supplemental/Personal Service Contracts

Kaitlyn Shurts, HS Assistant Track Coach, $4,234.00

Classified Substitutes for 2019-2020 School Year Joanne Fraser, Bus Driver

Acceptance of Retirements/Resignations

Rosa Jason, 2nd Grade Teacher, retirement effective June 1, 2020

Approval of Administrative Contracts

Diane Spurlock, Transportation Director, effective March 1, 2020 - July 31, 2021, 2020 school year, $27,083.00, 2021 school year, $65,000.00

Resumption of Classified Contract, 2019-2020 School Year

Nick Darnell, Transportation Administrative Assistant, effective February 29, 2020

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - March 3, 2020

APPROVAL OF MINUTES (032008) – Mrs. Lewis moved, seconded by Mrs. Johnston, to approve the minutes of the February 11, 2020 special meeting and the February 12, 2020 regular meeting. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF FINANCIAL REPORTS (032009) – Mrs. Lewis moved, seconded by Mrs. Johnston, to approve the financial reports as presented for the month ended February 29, 2020. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF CONTRACTS (032010) - Mrs. Lewis moved, seconded by Mrs. Johnston, to enter into the following contracts;

Charitable Pledge and Recognition Agreement with the Indian Hill Foundation and the donors named below: Jeff and Jen Bahl
Frank Lauch

Kim Slater on behalf of the Farmer Foundation Herb and Maria Vallier
David and Jill Devine

Peter Klekamp, President on behalf of the Indian Hill Boosters Peter and Laura Klekamp
Judy Davis

Josh Clark on behalf of Beacon Orthopaedics and Sports Medicine, Ltd. Jeff and Leigh Anne Meurer
Craig Sumerel

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL TO PAY INVOICES (032011) – Mrs. Lewis moved, seconded by Mrs. Johnston, to pay the following invoices in accordance with Section 5705.41 (D)(1):

PSAT/NMSQT, 2019 Administration Test Fees, October, $4,913.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

RESOLUTION TO AMEND FY2020 ANNUAL APPROPRIATIONS (032012) - Mrs. Lewis moved, seconded by Mrs. Johnston, to adopt a Resolution to amend the FY2020 Permanent Annual Appropriations, originally approved August 13, 2019 by the following amounts:

Increase Fund 401 (Auxiliary Services) by $10,461.40 Increase Fund 516 (Title VI-B, IDEA) by $15,700.20

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye