INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT BOARD OF EDUCATION MINUTES
Regular Meeting of Tuesday, November 24, 2020

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, November 24, 2020, at 6:00 p.m., via Zoom conference call in accordance with notices sent to each member in accordance with notices sent to each member. Mrs. Aichholz, President, called the meeting to order at 6:03 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mrs. Lewis

Dr. Hooker	Mrs. Johnston Mrs. Singh

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Jim Nichols, Amy Campa, and Bill Deters.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (112003) – Mrs. Singh moved, seconded by Dr. Hooker, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (112004) – Mrs. Lewis moved, seconded by Dr. Hooker, to move into Executive Session at 6:05 p.m. In accordance with O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

Also present in Executive Session were Mr. Koennecke, Dr. Stewart, Mr. Davis, Mr. Nichols, and Mr. Deters.

The Board moved from Executive Session at 6:34 p.m. The Board resumed its regular meeting with all members present. Amy Campa entered the meeting.

CORRESPONDENCE AND ANNOUNCEMENTS

We appreciate our team of nursing professionals so very much! Thank you to Judy Neff (IHPS), Gayle Joyce (IHES), Jill Donnellan (IHMS), and Shelley Hoyer (IHHS & District) for all you have done and are doing to keep our students and our staff safe!

It was their first year on the guest list, and the Indian Hill High School (IHHS) Mock Trial Team proved to be the life of the party as they won the exclusive Yale Bulldog Invitational! Team members included: Audrey Bristol, Claire Hardek, Tacey Hutten, Ethan Marx, Sarah Motawi, Sydney Poffenberger, and Brooke Youngblood. In addition to earning the highest team score, Brooke Youngblood tied for the highest ranking witness in the tournament, and Ethan Marx tied for the second highest ranking attorney.

Indian Hill High School (IHHS) congratulates the 68 new members of the National Honor Society (NHS). The juniors and seniors were selected based on their GPA, leadership, dedication to community service, and commitment to upholding principles of morality and ethics.

Indian Hill High School Student Kunal Ranjan was honored with the President’s Gold Volunteer Service Award for his STEM volunteer service. He was nominated by iSPACE, a nonprofit organization where he volunteered as part of summer camp to help younger students in robotics. He also mentored kids in robotics at Saturday Hoops, another nonprofit organization.

Indian Hill celebrates as two IHHS student-athletes each made official their commitment to continue both their academic and athletic careers during a signing ceremony. Four-star Tennis recruit Bella Kirby will be attending Xavier University and 2019 Top Female Skipper Sara Schumann will be attending Boston College.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 24, 2020

SECOND READING OF THE 2021-2022 SCHOOL CALENDAR (112005) – Dr. Hooker moved, seconded by Mrs. Lewis to approve the 2021-2022 school calendar. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 24, 2020

PERSONNEL ACTIONS (112006) – Dr. Hooker moved, seconded by Mrs. Lewis, to approve the following personnel matters as recommended by the Superintendent:

Approval of Supplemental/Personal Service Contracts (2020-2021) Amy Dunlap, Boys and Girls Youth Soccer Camp, $2,154.75 Bryan Daniel, Boys and Girls Youth Soccer Camp, $2,154.75 Kristen Brewer, Cheerleading Camp, $2,203.20
Alex Hornsby, Middle School Wrestling, $3,100.00 (replacing Ethan Arcuri) Austin Newman, 7th & 8th Grade Boys Basketball B-Team, $2,500.00
Sam Isgro, 7th & 8th Grade Boys Basketball B-Team Assistant, $1,500.00 John Sommer, Mentor, $1525.00 (replacing Beth Kamen)
Kathryn Blankenship, Science Olympiad Club Advisor, $500.00

Tuition Reimbursement

Elizabeth Imire, Teaching Gifted/Talented Students, University of Laverne, $375.00 Jeffrey Damadeo, Issues In Education, Ashland University, $575.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF MINUTES (112007) – Dr. Hooker moved, seconded by Mrs. Johnston, to approve the minutes of the October 13, 2020 regular meeting, October 29, 2020 special meeting, and November 20, 2020 emergency meeting. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF FINANCIAL REPORTS (112008) – Dr. Hooker moved, seconded by Mrs. Johnston, to approve the financial reports as presented for the month ended October 31, 2020. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF LUNCH PRICES FOR SCHOOL YEAR 2021 (112009) – Dr. Hooker moved, seconded by Mrs. Jonhston, to approve the following lunch prices.
Primary and Elementary, $3.20 Middle and High, $3.55

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF NEW CONTRACTS (112010) – Mrs. Lewis moved, seconded by Mrs. Singh, to approve the following new contracts.
Hamilton County Education Service Center, on behalf of All Saints, County Services, 2020-2021 school year, $236,964.20
Warren County Education Service Center Master Contract, $14,200.00/month.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 24, 2020

RESOLUTION REQUESTING THE COUNTY AUDITOR TO MAKE ADVANCE PAYMENT OF TAXES (112011) - Dr. Hooker moved, seconded by Mrs. Johnston, to adopt the following resolution;

Whereas, the Ohio Revised Code allows a taxing authority to request payment from the County Auditor funds derived from taxes or other sources to the County Treasurer, which may be held on account of a local subdivision;

Therefore, be it resolved by the Indian Hill Exempted Village School District, Cincinnati, Ohio:

SECTION I

That the Auditor and the Treasurer of Hamilton County in accordance with Ohio Revised Code § 321.34, be requested to draw and pay to the Indian Hill Exempted Village School District upon the written request of Mick Davis, Treasurer, to the County Auditor, funds due in any settlement of collection year 2021 derived from taxes or other sources, payable to the County Treasurer to the account of the Indian Hill Exempted Village School District and lawfully applicable for the purposes of the 2021 or 2022 fiscal year.

SECTION II

That the Treasurer of the Indian Hill Exempted Village School District shall forward to the County Auditor a certified copy of this resolution.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

RESOLUTION TO FILE A MODIFIED TAX BUDGET WITH THE COUNTY AUDITOR (112012) - Dr. Hooker moved, seconded by Mrs. Lewis, to adopt the following resolution;

WHEREAS, Section 5705.28 of the Ohio Revised Code requires a board of education to adopt an annual tax budget on or before January 15th for the next succeeding fiscal year; and

WHEREAS, Section 5705.281 of the Ohio Revised Code authorizes the county budget commission to waive the requirement that a school district adopt a tax budget as provided under Section 5705.28 of the Ohio Revised Code, and instead authorize the board of education to provide such information to the county budget commission as may be required by the commission to perform its duties under Chapter 5705 of the Ohio Revised Code; and

WHEREAS, the Hamilton County Auditor has informed the Board of Education of the Indian Hill Exempted Village School District (the “Board of Education”) that it is required to pass a Resolution authorizing the Treasurer of the Board of Education to make a request to waive the requirement of the adoption of a tax budget, and instead request to file a modified tax budget in accordance with Section 5705.281 of the Ohio Revised Code; and

WHEREAS, the Board of Education has utilized a modified tax budget in prior years and believes that its continued use is advantageous since it provides additional information on the long-term financial plan of the District and utilizes a format that has become familiar to the Board of Education and its community.

NOW, THEREFORE, BE IT RESOLVED by the Indian Hill Exempted Village School Board of Education as follows:

SECTION I

The Treasurer of the Board of Education is hereby authorized and directed to request the ability to file a modified tax budget for the 2021/22 fiscal year. The Treasurer shall make said request by sending a letter addressed to the Hamilton County Budget Commission and including a copy of this Resolution with his letter.

SECTION II

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 24, 2020

The Treasurer of the Board of Education is hereby authorized and directed to do all things necessary to ensure the Board of Education may utilize the modified tax budget for the 2021/22 fiscal year.

SECTION III

It is found and determined that all formal actions of this Board concerning or related to the adoption of this Resolution were adopted in an open meeting of this Board, and all deliberations of this Board and any of its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL TO PAY INVOICES (112013) – Dr. Hooker moved, seconded by Mrs. Lewis, to pay the following invoices in accordance with Section 5705.41 (D)(1):

Aim High Consortium, Membership Fees, $4,500.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

RESOLUTION TO AMEND FY2021 ANNUAL APPROPRIATIONS (112014) – Dr. Hooker moved, seconded by Mrs. Johnston, to adopt a Resolution to amend the FY2021 Permanent Annual Appropriations, originally approved August 4, 2020 by the following amounts:

Increase Fund 003 (Permanent Improvement) by $3,704,000.00 Increase Fund 467 (Student Wellness and Success) by $28,436.06 Increase Fund 507 (ESSER Funds) by $125,545.62
Increase Fund 510 (CRF-Suburban) by $101,355.74

Increase Fund 599 (Title IV-A - Student Support and Academic Enrichment) by $10,000.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

ACCEPTANCE OF DONATIONS (112015) – Dr. Hooker moved, seconded by Mrs. Lewis, to accept the following donations:

IH Foundation, Primary School, COSI Connect Kids, $6,500.00 IH Foundation, Primary School, Hatch Create & Play, $3,630.00
IH Foundation, Primary School, Classroom Library Books, $3,000.00 IH Foundation, High School, Art Kiln, $2,500.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

NEOLA POLICY UPDATES – FIRST READING

6114 - Cost Principles- Spending Federal Funds 6325 - Procurement - Federal Grants/Funds