INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT BOARD OF EDUCATION MINUTES
Regular Meeting of Tuesday, December 8, 2020

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, December 8, 2020, at 6:00 p.m., via Zoom conference call in accordance with notices sent to each member in accordance with notices sent to each member. Mrs. Aichholz, President, called the meeting to order at 6:00 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mrs. Lewis

Dr. Hooker	Mrs. Johnston Mrs. Singh

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, and Jim Nichols.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (122001) – Mrs. Johnston moved, seconded by Mrs. Singh, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

RESOLUTION TO EXTEND THE ABILITY TO CONDUCT VIRTUAL BOARD AND OTHER REQUIRED MEETING IN ACCORDANCE WITH SECTION VI OF RESOLUTION 042003 (122002) – Mrs. Lewis moved, seconded by Dr. Hooker, to adopt the following resolution;

WHEREAS, on April 28, 2020, the Board of Education enacted Resolution No. 042003 which, at Section VI, provided that the Board may suspend the public participation policy for Board and/or committee meetings, and conduct said meetings virtually; and

WHEREAS, the General Assembly passed H.B. 404 on November 22, 2020, which extends the authority for virtual public meetings until July 1, 2021.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Indian Hill Exempted Village School District Board of Education as follows:

SECTION I

Section VI of Resolution No. 042003 shall be extended in accordance with H.B. 404 until July 1, 2021.

SECTION II

This Resolution shall be in full force and effect from and immediately after its adoption and shall supersede and replace any prior Resolution or act of this Board of Education that may be inconsistent or duplicative with the provisions of this Resolution.

SECTION III

The Board of Education hereby finds and determines that all formal actions relative to the adoption of this Resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

EXECUTIVE SESSION (122003) – Dr. Hooker moved, seconded by Mrs. Johnston, to move into Executive Session at 6:03 p.m. In accordance with: O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion,

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – December 8, 2020

demotion, or compensation of a public employee or official; O.R.C. 121.22(G) (4) - Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

Also present in Executive Session were Mr. Koennecke, Dr. Stewart, Mr. Davis, Mr. Nichols, and Mr. Deters.

The Board moved from Executive Session at 6:18 p.m. The Board resumed its regular meeting with all members present.

CORRESPONDENCE AND ANNOUNCEMENTS

We recognize IHHS student Sophie Chabris and her Corona Care Callers Program, which recruits volunteers from IHHS to do virtual meetings once a week with our younger Brave Virtual Academy students to keep them connected. Her program was covered by the NBC TODAY show on November 30.

The Facilities Vision Task Force gave a presentation for proposed improvements. We recognize the following individuals for their contributions:
•      Monique Sewell •      Becca Schlacter
•	Chris Patek, MSA Design
•	Mike Murdock, Motz Engineering •	Bill Baker, MSA Design
•	Amy Benetti, MSA Design •	Ed Apfel
•	Mike Vandenboom

FIRST READING – BOARD OF EDUCATION MEETING DATES – Dates for calendar year 2021 were presented for first reading by the Board of Education.

•	February 9, 2021 (2nd Tuesday) •	March 9, 2021 (2nd Tuesday)
•	April 20, 2021 (3rd Tuesday) •	May 25, 2021 (4th Tuesday) •	June 22, 2021 (4th Tuesday)
•	August 10, 2021 (2nd Tuesday)

•	September 14, 2021 (2nd Tuesday) •	October 12, 2021 (2nd Tuesday)
•      November 23, 2021 (4th Tuesday) •      December 14, 2021 (2nd Tuesday)
•	January 11, 2022 (2nd Tuesday) - including Organizational Meeting

○ Wednesday, January 12, 2022 - Alternate date for Organizational Meeting in case of inclement weather

PERSONNEL ACTIONS (122004) – Mrs. Lewis requested that the following item be removed from the personnel matters and be discussed further.

Approval of Supplemental/Personal Service Contracts (2020-2021) Tony Arcuri, Football, Third Round, $250.00

Upon removal of that item, Dr. Hooker moved, seconded by Mrs. Johnston, to approve the remaining personnel matters as recommended by the Superintendent, as shown below:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – December 8, 2020

Approval of Supplemental/Personal Service Contracts (2020-2021) Paul Jenne, Coaching Longevity, Varsity Football, $125.00 Susan Savage, Boys Cross Country, District Playoffs, $125.00
Susan Savage, Girls Cross Country, Regional Playoffs, $250.00 Alan Edwards, Boys Cross Country, District Playoffs, $125.00 Alan Edwards, Girls Cross Country, Regional Playoffs, $250.00
Ethan Arcuri, Football, Third Round, $250.00	Jeff Bahl, Football, Third Round, $250.00 John Misali, Football, Third Round, $250.00	Paul Jenne, Football, Third Round, $250.00 Brad Hamilton, Football, Third Round, $250.00	Antwan Peek, Football, Third Round, $250.00 Larry Ely, Football, Third Round, $250.00	Bob Odom, Football, Third Round, $250.00 Don Flint, Football, Third Round, $250.00	Steve Metz, Football, Third Round, $250.00 Kristen Brewer, Cheer, Third Round, $250.00
Bryan Daniel, Boys Soccer Sectional Finals, $125.00 Bill Mees, Boys Soccer Sectional Finals, $125.000 Tony Awor, Boys Soccer Sectional Finals, $125.00 Michael Fry, Boys Soccer Sectional Finals, $125.00 Alex Kamphaus, Boys Soccer Sectional Finals, $125.00 Amy Dunlap, Girls Soccer District Finals, $250.00 Monica Brown, Girls Soccer District Finals, $250.00 Dave Lawson, Girls Soccer District Finals, $250.00 Matt Hindman, Girls Soccer District Finals, $250.00
Alex Kamphaus, Girls Soccer District Finals, $250.00	Wade Ward, Tennis State, $375.00 Tara Rose, Field Hockey State Final Four, $250.00
Kirsta Rose, Field Hockey State Final Four, $250.00 Ellen Hughes, Volleyball Sectional Finals, $125.00 Molly Borges, Volleyball Sectional Finals, $125.00
Alex Brenner, Volleyball Sectional Finals, $125.00	Mike Harbison, Boys Golf Districts, $125.00 Dennis Dupps, Editing Fall Play, $350.00

Approval of Retirement/Resignation

Jill Compton, Educational Aide, Effective December 31, 2020

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

PERSONNEL ACTIONS (122005) – Dr. Hooker moved, seconded by Mrs. Johnston, to approve the following personnel matter as recommended by the Superintendent,

Approval of Supplemental/Personal Service Contracts (2020-2021) Tony Arcuri, Football, Third Round, $250.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, no

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF MINUTES (122006) – Mrs. Lewis moved, seconded by Mrs. Johnston, to approve the minutes of the November 24, 2020 regular meeting. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – December 8, 2020

APPROVAL OF FINANCIAL REPORTS (122007) – Mrs. Lewis moved, seconded by Mrs. Johnston, to approve the financial reports as presented for the month ended November 30, 2020. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

RESOLUTION APPROVING A WRITEN POST-ISSUANCE COMPLIANCE POLICY IN CONNECTION WITH THE ISSUANCE OF TAX-EXEMPT AND TAX-PREFERRED OBLIGATIONS BY THE SCHOOL DISTRICT (122008) – Mrs. Lewis moved, seconded by Mrs. Johnston, to adopt the following resolution;

WHEREAS, the School District has previously issued, and intends to issue in the future, bonds and other obligations for the purpose of financing and refinancing various capital improvements in the School District; and

WHEREAS, such obligations were issued, or will be issued as, tax-exempt and tax-preferred obligations (collectively, the "Obligations") under the Internal Revenue Code of 1986, as amended; and

WHEREAS, in connection with the issuance of the Obligations, it is advised that the Board have a formal written policy outlining the policies and procedures necessary to promote compliance with federal income tax and securities laws, as well as the requirements set forth in the documents for each issue of Obligations; and

WHEREAS, the Board desires to formally approve a written policy outlining such policies and procedures;

NOW THEREFORE, BE IT RESOLVED by the Board of Education of the Indian Hill Exempted Village School District, Hamilton County, Ohio, that:

Section 1	Approval of Written Post-Issuance Compliance Policy. The Board hereby approves a written post-issuance compliance policy (the "Policy") in connection with the issuance of the Obligations of the School District. On behalf of the Board, the Treasurer is hereby authorized to execute the Policy, which Policy shall be in the form attached hereto as EXHIBIT A. The Treasurer is also hereby authorized to execute any other documents necessary in connection with the Policy. The Treasurer’s execution of such documents shall be conclusive evidence of the Board's approval of such documents.

Section 2	Open Meeting. It is hereby found and determined that all formal actions of the Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of the Board, and that all deliberations of the Board and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Section 121.22 of the Ohio Revised Code.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

NEOLA POLICY UPDATES – SECOND READING (122009) – Mrs. Singh moved, seconded by Dr. Hooker, to adopt the following policies as read:

6114 - Cost Principles- Spending Federal Funds 6325 - Procurement - Federal Grants/Funds

OTHER BUSINESS BY BOARD/ADMINISTRATION

Bond/Operations Levy Dialogue

RESOLUTION REQUESTING STATE CONSENTS TO ISSUE BONDS OF THE SCHOOL DISTRICT IN AN AMOUNT NOT TO EXCEED $92,000,000 AND TO SUBMIT QUESTION OF SUCH ISSUANCE TO THE ELECTORS (122010) – Dr. Hooker moved, seconded by Mrs. Johnston, to adopt the following resolution;

(Ohio Revised Code §133.06)