INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of September 14, 2021

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, September 14, 2021, at 6:00 p.m., in the Indian Hill High School Auditorium, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. Dr. Hooker, President, called the meeting to order at 6:00 p.m. and roll call showed the following members as present:

Mrs. Aichholz	Dr. Hooker	Mrs. Lewis Mrs. Singh

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Jim Nichols, Heather Higdon, Andy Cox, Eric Cimini, Katie Foster, Dan Horton, Amanda Holbrook, Libby Beiter, Trishan Arul, and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA & ADDENDUM (092101) – Mrs. Singh moved, seconded by Mrs. Aichholz, to adopt the agenda and the addendum of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (092102) – Mrs. Aichholz moved, seconded by Mrs. Singh, to move into Executive Session at 6:02 p.m. In accordance with O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; O.R.C. 121.22(G) (3) - Conference with an attorney concerning disputes involving the public body that are the subject of pending or imminent court action; O.R.C. 121.22(G) – (5): Matters required to be kept confidential by state statute (Ohio Revised Code Section 2317.02 – Attorney-client privileged communications) in order to obtain legal advice.

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

Also present in Executive Session were Mr. Koennecke, Dr. Stewart, Mr. Nichols, Mr. Davis, and Bill Deters, District Counsel. Board of Education member Elizabeth Johnston joined by teleconference.

Mr. Koennecke, Dr. Stewart, Mr. Nichols, and Mr. Davis left Executive Session at 6:34 p.m.

The Board moved from Executive Session at 6:45 p.m. and resumed its regular meeting at 7:00 p.m. with all members who answered the roll call present.

PLEDGE OF ALLEGIANCE – Superintendent Koennecke led the recitation of the Pledge of Allegiance.

CORRESPONDENCE AND ANNOUNCEMENTS

Indian Hill High School congratulates Project Lead The Way (PLTW) educator Myrtis Smith for earning the national recognition of PLTW Outstanding Teacher of the Year for 2021-2022. Ms. Smith was one of only 79 PLTW teachers across the U.S. to be recognized.

Dr. Stewart provided a Strategic Plan update.

Mr. Nichols provided an Operations update.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 14, 2021

STUDENT ENROLLMENT REPORT

Enrollment:

Cohort Growth:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 14, 2021

Student Mobility:

Class Size Report:

ANNUAL REVIEW & APPROVAL OF CAREER ADVISING POLICY (POLICY 2413) (092103) Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the career advising policy. Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 14, 2021

APPROVAL OF BUS ROUTES AND STOPS (092104) – Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the 2020-2021 bus routes and stops, as presented. The routes were available in the transportation office. Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

APPROVAL TO RENEW MEMBERSHIP IN THE ALLIANCE FOR HIGH QUALITY EDUCATION (092105) – Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the District membership in the Alliance for High Quality Education. Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

OVERNIGHT FIELD TRIPS (092106) - Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the following overnight field trips.

Indian Hill High School Senior Class Trip- Chicago, IL, 11/21/2021-11/23/2021

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

PERSONNEL ACTIONS (092107) – Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the following personnel matters as recommended by the Superintendent:

Renewal of Limited Employment Contracts - 2021-2022 School Year Daniel Boyer, 1.0 FTE

Approval of Non-Certified Staff Contracts/Salaries (2021-2022) Brandon Webb, Playground Aide, $11.00/hour Dumeta Colegrove, Bus Driver, Step 1, $20.40/hour

Retirements/Resignations
Jenifer Fuson, Primary School Educational Aide, resignation effective immediately Jennifer Apanites, 2nd Grade Teacher, retirement effective end of school year 2022

Supplemental/Personal Service Contracts (2021-2022) James Foley, Boys Lacrosse Camp, $2,344.59 Kristen Bratcher, Cheerleading Camp, $1,284.57
Amy Dunlap, Girls and Boys Soccer Camp, $2,296.31 Bryan Daniel, Girls and Boys Soccer Camp, $2,296.31 Tara Rose, Girls Field Hockey Camp, $416.88
Jeannie Parlin, Girls Lacrosse Camp, $1,254.60 Wade Ward, Tennis Camp, $5,334.25
Mike Piergalski, Tennis Camp, $2,000.00 Sherri Henry, Volleyball Camp, $5,138.28
Jen Anders, Extended Service - 25/hrs, per diem

Shelley Hoyer, Extended Service Days - 4 days, per diem Jeff Clark, Fall Play, $1,500.00

Tuition Reimbursement

Lauren Watts, Dominican University, $390.00 Amada Sopko, Dominican University, $515.00 Andrew Renner, University of Cincinnati, $2,968.00 Carrie Rusche, University of LaVerne, 375.00 Cherita Malone, Colorado State University, $395.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 14, 2021

Elisabeth Glass, University of Pacific, 316.00 Ellen Hughes, University of Pacific, $316.00 Jacqueline O’Brien, University of Pacific, $158.00 Jeffrey Wells, University of Laverne, $375.00 Jennifer Stidham, Dominican University, $515.00 Jordan Sibenaller, University of Pacific, $237.00 Julia Kunkel, University of Illinois, $1,960.00 Kelly Blom, Xavier University, $930.00
Megan Idoine, University of Pacific, $158.00 Megan Idoine, Dominican University $390.00 Monica Gibson, University of Pacific, $316.00 Sarah Croston, University of LaVerne, $375.00
Kathryn Blankenship, Dominican University, $280.00 Lisa Schauer, University of Pacific, $316.00
Jennifer Earhart, University of Cincinnati, $910.50

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

APPROVAL OF MINUTES (092108) – Mrs. Aichholz moved, seconded by Mrs. Lewis, to approve the minutes the August 10, 2021 regular meeting and the August 16, 2021 special meeting. Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

APPROVAL OF MINUTES (092109) – Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the minutes August 31, 2021 special meeting. Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, abstain Mrs. Singh, aye

APPROVAL OF FINANCIAL REPORTS (092110) – Mrs. Aichholz moved, seconded by Mrs. Lewis, to approve the financial reports as presented for the month ended August 31, 2021. Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

ACCEPT THE BID SUBMITTED BY SOUTHWESTERN OHIO EDUCATIONAL PURCHASING COUNCIL, THREE 24-SEAT SCHOOL BUSES (092111) - Mrs. Aichholz moved, seconded by Mrs. Lewis, to accept the bid submitted by Southwestern Ohio Educational Purchasing Council, three 24-seat school buses, $106,911.00 each.

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO AMEND FY2022 ANNUAL APPROPRIATIONS (092112) – Mrs. Aichholz moved, seconded by Mrs. Lewis, to adopt a Resolution to amend the FY2022 Permanent Annual Appropriations, originally approved August 10, 2021 by the following amounts:

Increase Fund 002 (Debt Service Fund) by $80,000,000.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 14, 2021

APPROVAL OF THE ESTABLISHMENT OF STUDENT ACTIVITY ACCOUNTS (092113) – Mrs. Aichholz moved, seconded by Mrs. Lewis, to approve the following new student activity accounts.

Tennis Camp

Girls Lacrosse Camp

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

APPROVAL OF NEW CONTRACTS (092114) – Mrs. Aichholz moved, seconded by Mrs. Lewis, to approve the following new contracts.

Cincinnati Center for Autism, one student, $63,000.00

Five Seasons Family Sports Club, Swim Team Pool Usage, $15,000.00/year

The Children’s Home, Upper and Lower School Educational Program for one student, $184.00/enrolled day The Motz Group, Replacement of the Multi-purpose Synthetic Turf Field - Tomahawk Stadium, accept base bid through United Purchasing Cooperative, of $418,495.00
Cincinnati Children’s Hospital, Private Duty Nursing Services for two students, $71.44/hr - RN or $65.84/hr -LPN, per student
Griffin Sports Equipment, Scoreboard for Tomahawk Stadium, of $144,530.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

APPROVAL TO PAY INVOICES (092115) – Mrs. Aichholz moved, seconded by Mrs. Lewis, to pay the following invoices in accordance with Section 5705.41 (D)(1):

Communication Apptitude, Vocabulary Application for Students, $5,220.00 Cincinnati Floor Company, Screen and Coat, HS Gym Floor, $4,000.00 Cincinnati Floor Company, Weight Room Floor, $25,000.00
Raptor Technologies, LLC, Visitor Management Annual Access Fee, $5,225.00 Hamilton County Educational Service Center, 3rd Quarter Internet Services, $20,036.50

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

ACCEPTANCE OF DONATIONS (092116) – – Mrs. Aichholz moved, seconded by Mrs. Lewis, to accept the following donations:

IH Foundation on behalf of the Dorothy Koch Family Foundation, to Elementary School iLab, Fixtures and Consumables, $7,500.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

OTHER BUSINESS BY BOARD/ADMINISTRATION

The Operations Committee submitted their minutes from the August 9, 2021 meeting.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 14, 2021

RESOLUTION TO MOVE OCTOBER 12, 2021 MEETING TO OCTOBER 19, 2021 (092117) – Mrs. Aichholz moved, seconded by Mrs. Lewis, to move the October 12, 2021 Board of Education meeting to October 19, 2021.

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

PUBLIC COMMENTARY -

Katie Foster discussed the mask policy. Ms. Foster submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 14, 2021

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 14, 2021

Dan Horton discussed the mask policy. Mr. Horton submitted the following for inclusion in the minutes as part of public commentary;

Amanda Holbrook discussed the mask policy.

Libby Beiter discussed the mask policy.

Trishan Arul discussed the mask policy.