INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT BOARD OF EDUCATION MINUTES
Regular Meeting of October 15, 2019

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, October 15, 2019, at 6:30 p.m., in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order at 6:30 p.m. and roll call showed the following members as present:

Mrs. Aichholz	Mr. Fiore	Mrs. Lewis

Also present were Mark Ault, Kirk Koennecke, Melissa Stewart, and Mick Davis.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (101901) - Mrs. Aichholz moved, seconded by Mr. Fiore, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (101902) – Mr. Fiore moved, seconded by Mrs. Aichholz, to move into Executive Session at 6:31 p.m. In accordance with O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; O.R.C. 121.22(G) - (5) Matters required to be kept confidential by federal law, rules, or state statutes;

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Mrs. Lewis, aye

Also present in Executive Session were Dr. Ault, Dr. Stewart, Mr. Koennecke, and Mr. Davis, Executive Session concluded at 6:55 p.m.

The Board reconvened its regular meeting at 7:00 p.m. with all members who answered the roll call present.

Also present were Mr. Koennecke, Mr. Davis, Dr. Ault, Dr. Stewart, Jim Nichols, Whitney Buell, Mark Richardson, Heather Higdon, Jeff Damadeo, Anne Kuhn, Jen Ulland, Lori Klinedinst, Erin Owens, Mike Hayes, Cash Hayden, Don Barker, Matt Haskamp, Ed Apfel, Brad Motz, Bear Tullis, Amy Campa, Jeff Gibson, Eric Lutz, Ted Jaroszewicz, Mary Siegel, Jeff Clark, Steve Seeger, Tripp Schobert, Steve Seeger, Monique Sewell, Shelli Wineland, Bill Baker, Tom Butt, Andrew Schwanekamp, Jasper Bennet, Laurie Sharrock, Luke Castellini, Claire Hardek, Claudia Hollander, Allison Ma, Jessie Chan, Elliot Winks, and others.

PLEDGE OF ALLEGIANCE – Mr. Koennecke led the recitation of the Pledge of Allegiance with those in attendance.

CORRESPONDENCE AND ANNOUNCEMENTS

We salute the eight Braves selected to perform with the Ohio All-State Choir, the Ohio All-State Orchestra, and the Ohio All-State Band for 2020. The performances will be held in Cincinnati at the end of January.
Choir: Junior Jasper Bennett, Junior Luke Castellini, Sophomore Claire Hardek, Senior Claudia Hollander, Sophomore Gwen Josche, Junior John Kushman
Orchestra: Senior Alison Ma Band: Sophomore Jessie Chan

Recognition of Andrew Schwanekamp: Indian Hill High School senior Andrew Schwanekamp was one of 32 students in the nation to be accepted into the Foundation for Teaching Economics’ Economics for Leaders program conducted this past July at Case Western Reserve University. Schwanekamp was selected for demonstrating excellent leadership potential. During the week-long program, he worked with professors to attain an understanding of economic reasoning principles and how to employ these concepts for successful and effective leadership.

Recognition of Empire Atlanta Mock Trial Tournament finish Seventh Annual Quality Profile Overview

Recognition of President Kim Martin-Lewis as recipient of the OSBA Al Kettlewell Award for Outstanding Board Service.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – October 15, 2019

Facilities Assessment Steering Committee Update – Jeff Gibson, Shelli Wineland, Bear Tullis, Monique Sewell and Ed Apfel presented their findings to the Board of Education. The committee presented four possible options and stated the consensus of the committee was to recommend option C at a cost of $77 - $84 million.

FIRST READING - REVISION OF THE 2020-2021 SCHOOL CALENDAR – Revision to include the conversion of October 8, 2020 to a professional development day for staff members.

OVERNIGHT FIELD TRIPS (101903) - Mrs. Aichholz moved, seconded by Mr. Fiore, to approve the following overnight field trips.

IHHS Marching Band - Bands of America, Indianapolis, IN, November 14-16, 2019

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Mrs. Lewis, aye

Before taking action on Personnel items, Mrs. Lewis asked to remove item C2L, Tony Arcuri, Middle School Wrestling.

PERSONNEL ACTIONS (101904) - Mrs. Aichholz moved, seconded by Mr. Fiore, to approve the following personnel matters as recommended by the Superintendent:

Approval of Classified Staff Contracts (2019-2020) Robyn Schatzman, $15.00/hr, as needed Kathy Gall, Instructional Aide, $17.00/hr

Approval of Supplemental/Personal Service Contracts (2019-2020) Rachael Smith, Varsity Girls Basketball, $7,974.00 Jonathan Cobb, JV Girls Basketball, $5,236.00
Jennie McGhee, Varsity Girls Basketball Asst., $4,581.00 Sarah Leach, Varsity Girls Basketball Asst., $4,000.00 Chris Arrington, 8th Grade Girls Basketball, $3,927.00 Jessica Arrington, 7th Grade Girls Basketball, $3,927.00 Matthew Harrison, Varsity Swim, $5,005.00
Nate Eigher, Varsity Wrestling, $6,160.00

Kaelli Hector Cummings, Varsity Wrestling Asst., $4,620.00 Adam Sayers, Varsity Wrestling Asst., $3,000.00
Robby Johnson, Varsity Wrestling Asst., $1,620.00 John Jacobs, Middle School Wrestling Asst., $2,250.00 Ethan Arcuri, Middle School Wrestling Asst., $2,310.00
Susan Savage, Home Instruction, as needed, $35.00/hour Kathryn Blankenship, Home Instruction, as needed, $35.00/hour Kristen Brewer, Fall Cheer, $3,810.00
Kristen Brewer, Winter Cheer, $3,810.00 Kristen Brewer, Competition Cheer, $1,500.00

Acceptance of Retirements/Resignations

Terry Mullenax, ES Teacher, retirement effective June 1, 2020

Barb Leonard, Transportation Director, retirement effective January 1, 2020

Change of Contract/Deduct Days

Jason Thompson, October 3rd, 9th and 10th Erica Keith, September 13th

Tuition Reimbursement

Lindsay Morris, Teacher Empowered Learning, Dominican University of California, $476.68 Megan Gattermeyer, Autism Spectrum Disorder, Ashland University, $180.00
Megan Gattermeyer, IEP & Special Education Law, Ashland University, $180.00

Thomas Millard, Teacher Empowered Learning, Dominican University of California, $476.68

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – October 15, 2019

Kari Lewis, Teacher Empowered Learning, Dominican University of California, $390.00 Elizabeth Ruebusch, Teaching with Technology, Ashland University, $180.00
Michelle Sweeney, Responsive SEL, Ashland University, $180.00

Amy Kirchner, Classroom Management Strategies That Work, University of Pacific, $297.00 Amy Kirchner, Adding New Ideas to Your Curriculum, University of Pacific, $99
Barbara Danver, Responsive SEL, Ashland University, $180.00 Heather Hardesty, Responsive SEL, Ashland University, $180.00
Laura Monahan, Teacher Empowered Learning, Dominican University of California, $492.00 Ashley Morrison, Teacher Empowered Learning, Dominican University of California, $390.00 Nicholas Carpenter, Internship 1:Principal, Xavier University, $1,710.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Mrs. Lewis, aye

PERSONNEL ACTIONS (101905) – Mrs. Aichholz moved, seconded by Mr. Fiore, to approve the following personnel matter as recommended by the Superintendent,

Approval of Supplemental/Personal Service Contracts (2019-2020) Tony Arcuri, Middle School Wrestling, $1,600.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Mrs. Lewis, no

APPROVAL OF MINUTES (101906) - Mr. Fiore moved, seconded by Mrs. Aichholz, to approve the minutes of the September 10, 2019 regular meeting, as presented. Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Mrs. Lewis, aye

APPROVAL OF FINANCIAL REPORTS (101907) - Mr. Fiore moved, seconded by Mrs. Aichholz, to approve the financial reports as presented for the month ended September 30, 2019. Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Mrs. Lewis, aye

RESOLUTION DECLARING THE IMPRACTABILITY OF TRANSPORTATION AND OFFERING PAYMENT IN TO PARENTS IN LIEU OF TRANSPORTATION (101908) - Mr. Fiore moved, seconded by Mrs. Aichholz, to adopt the following resolution:

WHEREAS, Ohio Revised Code Section 3327.02 provides a process that allows a Board of Education to determine that it is impractical to transport a pupil who is eligible for transportation to and from school under Section 3327.01 of the Ohio Revised Code; and

WHEREAS, the Indian Hill School Transportation Supervisor has considered the factors set forth in Ohio Revised Code Section 3327.02 related to the transportation of the below listed students; and

WHEREAS, the factors to be considered by the Board are as follows: 1.	The time and distance required to provide the transportation; 2.	The number of pupils to be transported;
3.	 The cost of providing transportation in terms of the equipment, maintenance, personnel and administration;
4.	Whether similar or equivalent service is provided to other pupils eligible for transportation;
5.	Whether, and to what extent, the additional service unavoidably disrupts current transportation schedules; and
6.	Whether other reimbursable types of transportation are available; and

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – October 15, 2019

WHEREAS, based on these recommendations of the Superintendent and the Transportation Director, the Board has determined that transportation for certain pupils is impractical and, therefore, authorizes payments in lieu of transportation.

NOW, THEREFORE, BE IT RESOLVED by the Indian Hill Exempted Village School District Board of Education as follows:

SECTION I

The Board determines in accordance with the factors to be considered under Ohio Revised Code Section 3327.02 that it is impractical to transport the following students to and from school and, therefore, the Board authorizes the payment in lieu of transportation to the parents/guardians of the below identified students in the amounts listed.

A.	Mt. Notre Dame

Student Name Ashley Elma

Parents Jennifer Elma

Amount $250.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Mrs. Lewis, aye

APPROVAL TO PAY INVOICES (101909) – Mr. Fiore moved, seconded by Mrs. Aichholz, to pay the following invoices in accordance with Section 5705.41 (D)(1):

BC Technologies, Final Forms Installation, $10,599.00

Student Provisioning Services, Email Integration with Student Information System, $4,612.50 On Time Medi Transport, Student Transportation, Special Needs, $6,631.30
Waltz Business Solutions, Equipment Maintenance/Monitoring, $3,600.00 Cincinnati Reds Tickets for Choir Performance (reimbursed by students), $3,065.00 Grainger, (2) Industrial Dehumidifiers, $4,176.44

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Mrs. Lewis, aye

ACCEPTANCE OF DONATIONS (101910) – Mr. Fiore moved, seconded by Mrs. Aichholz, to accept the following donations:

Green Acres, to IHTN, PTZ HD camera valued at $2,050.00

Greater Cincinnati Foundation, to IHES, Braves’ Room Supplies, $1,000.00 Rick Pratt, to IHPS, Cricut Maker, valued at $581.00
IH Soccer Boosters, to IH Athletics, Black Uniforms, $776.32 IH Foundation, to IH Cross Country, $1,000.00
IH Foundation, to IHHS Science Department, Probeware, $875.00

IH Boosters, to IH Robotics Club, Various Supplies for Robots, $2,000.00

IH Boosters, to IH Student Government, Speaker at the Leadership Conference and DJ at the Homecoming Dance, $3,500.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Fiore, aye	Mrs. Lewis, aye