INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT BOARD OF EDUCATION MINUTES
Regular Meeting of November 19, 2019

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, November 19, 2019, at 6:30 p.m., in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order at 6:30 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mrs. Johnston

Mr. Fiore	Dr. Hooker Mrs. Lewis

Also present were Mark Ault, Kirk Koennecke, Melissa Stewart, and Mick Davis.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (111901) - Dr. Hooker moved, seconded by Mrs. Johnston, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (111902) – Mrs. Aichholz moved, seconded by Mr. Fiore, to move into Executive Session at 6:31 p.m. In accordance with O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official;

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

Also present in Executive Session were Dr. Ault, Dr. Stewart, Mr. Koennecke, and Mr. Davis, Executive Session concluded at 6:59 p.m.

The Board reconvened its regular meeting at 7:00 p.m. with all members who answered the roll call present.

Also present were Mr. Koennecke, Mr. Davis, Dr. Ault, Dr. Stewart, Jim Nichols, Whitney Buell, Mark Richardson, Heather Higdon, Jeff Damadeo, Anne Kuhn, Jen Ulland, Lori Klinedinst, Erin Owens, Mike Hayes, Cash Hayden, Matt Haskamp, Amy Campa, Mark Atwood, Jeff Heinechen, Niki Singh, Mary Siegel, Steve Seeger, Tom Butt, Gary Samuels, Hayley Hirsch, Morgan Coburn, and others.

PLEDGE OF ALLEGIANCE – Mr. Davis led the recitation of the Pledge of Allegiance with those in attendance.

CORRESPONDENCE AND ANNOUNCEMENTS

Recognition of Hayley Hirsch, Morgan Coburn, Division Two State Champions in Doubles Tennis with their coach, Gary Samuels.

SECOND READING - REVISION OF THE 2020-2021 SCHOOL CALENDAR (111903) – Mrs. Aichholz moved, seconded by Mrs. Johnston to approve the revision of the 2020-2021 school calendar to include the conversion of October 8, 2020 to a professional development day for staff members. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

OVERNIGHT FIELD TRIPS (111904) - Mrs. Aichholz moved, seconded by Mrs. Johnston, to approve the following overnight field trips.
Latin Club - Ohio Junior Classical League Convention, Columbus, OH, March 13-15, 2020 Junior States of America - Washington DC, February 12-16, 2020

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 19, 2019

PERSONNEL ACTIONS (111905) - Mrs. Aichholz moved, seconded by Mrs. Johnston, to approve the following personnel matters as recommended by the Superintendent:

Approval of Supplemental/Personal Service Contracts (2019-2020) Rick Whitt, MS Boys Basketball 8th, $4,620.00
Julius King, MS Boys Basketball 7th, $4,620.00 Susan Burns, MS Swimming, $2,695.00
Tim Burch, Varsity Boys Basketball, $8,855.00 Branden Miller, Asst. Boys Basketball, $5,390.00 Manny Lanker, JV Boys Basketball, $6,160.00 Adam Burch, 9th Grade Boys Basketball, $5,775.00 Ray Noble, Dive Coach, $3,465.00
Alexandra Hart, Cheer Assistant Winter, $2,310.00 Courtney Vaughn-Lane, MS Cheer Coach Winter, $1,925.00 Steve Overberg, IHTN Assistant, $500 per semester
Allison Dicke, Assistant Swim Coach, $3,465.00 Kaitlin Shurts, Varsity Asst. Girls Basketball, $4581.00 Austin Sharp, Marching Band Percussion, $800.00 Devin Adler, MS Swim, $1540.00
Bryan Daniel, Boys Soccer District Finals, $200.00 Bill Mees, Boys Soccer District Finals, $200.00 Michael Duncan, Boys Soccer District Finals, $200.00 Michael Fry, Boys Soccer District Finals, $200.00 Alex Kamphaus, Boys Soccer District Finals, $200.00 Amy Dunlap, Girls Soccer District Finals, $200.00 Monica Brown, Girls Soccer District Finals, $200.00 Dave Lawson, Girls Soccer District Finals, $200.00 Matt Hindman, Girls Soccer District Finals, $200.00 Alex Kamphaus, Girls Soccer District Finals, $200.00 Susan Savage, Cross Country State, $200.00
Alan Edwards, Cross Country State, $200.00 Gary Samuels, Tennis State, $200.00
Tara Rose, Field Hockey District Qtr Finals, $100.00 Pam Angel, Field Hockey District Qtr Finals, $100.00 Ellen Hughes, Volleyball District Finals, $200.00 Molly Borges, Volleyball District Finals, $200.00 Alex Brenner, Volleyball District Finals, $200.00 Mike Harbison, Boys Golf State, $200.00
Rick Blyberg, Boys Golf State, $200.00

Approval of Classified Staff Contracts (2019-2020)

Paige Chambers, Instructional Aide, $16.25/hour Emma Teegarden, Bus Monitor, $15.00 as needed

Change of Contract/Deduct Days

Michelle Shafer, December 11, 2019 Amy Estepp, December 16, 2019

Approval of Substitutes

Jason Croucher, Bus Driver, Pending BCI/FBI Check Samuel James, Bus Driver

Acceptance of Retirements/Resignations

Jason Thompson, Instructional Aide, October 31, 2019

Termination of a Limited Contract

David Johnson, Custodian, Effective November 12, 2019

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 19, 2019

Tuition Reimbursement

Elizabeth Ruebusch, Ashland University, Responsive SEL, $180.00

Brad Kirk, Terrorism: Roots, Causes and Diversity, University of LaVerne, $345.00 Lauren Girdler, Studio Ceramica, The Art of Education University, $1,047.00
Kate Zink, Ashland University, Responsive Classroom SEL, $180.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF THE FIVE-YEAR FORECAST AND ASSUMPTIONS (111906) - Dr. Hooker moved, seconded by Mrs. Aichholz, to approve the five-year forecast and assumptions, as presented. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF MINUTES (111907) - Dr. Hooker moved, seconded by Mrs. Aichholz, to approve the minutes of the October 15, 2019 regular meeting, as presented. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF FINANCIAL REPORTS (111908) - Dr. Hooker moved, seconded by Mrs. Aichholz, to approve the financial reports as presented for the month ended October 30, 2019. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

RESOLUTION REQUESTING THE COUNTY AUDITOR TO MAKE ADVANCE PAYMENT OF TAXES (111909) -Dr. Hooker moved, seconded by Mrs. Aichholz, to adopt the following resolution;

Whereas, the Ohio Revised Code allows a taxing authority to request payment from the County Auditor funds derived from taxes or other sources to the County Treasurer, which may be held on account of a local subdivision;

Therefore, be it resolved by the Indian Hill Exempted Village School District, Cincinnati, Ohio:

SECTION I

That the Auditor and the Treasurer of Hamilton County in accordance with Ohio Revised Code § 321.34, be requested to draw and pay to the Indian Hill Exempted Village School District upon the written request of Mick Davis, Treasurer, to the County Auditor, funds due in any settlement of collection year 2020 derived from taxes or other sources, payable to the County Treasurer to the account of the Indian Hill Exempted Village School District and lawfully applicable for the purposes of the 2020 or 2021 fiscal year.

SECTION II

That the Treasurer of the Indian Hill Exempted Village School District shall forward to the County Auditor a certified copy of this resolution.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 19, 2019

RESOLUTION TO FILE A MODIFIED TAX BUDGET WITH THE COUNTY AUDITOR (111910) - Dr. Hooker moved, seconded by Mrs. Aichholz, to adopt the following resolution;

WHEREAS, Section 5705.28 of the Ohio Revised Code requires a board of education to adopt an annual tax budget on or before January 15th for the next succeeding fiscal year; and

WHEREAS, Section 5705.281 of the Ohio Revised Code authorizes the county budget commission to waive the requirement that a school district adopt a tax budget as provided under Section 5705.28 of the Ohio Revised Code, and instead authorize the board of education to provide such information to the county budget commission as may be required by the commission to perform its duties under Chapter 5705 of the Ohio Revised Code; and

WHEREAS, the Hamilton County Auditor has informed the Board of Education of the Indian Hill Exempted Village School District (the “Board of Education”) that it is required to pass a Resolution authorizing the Treasurer of the Board of Education to make a request to waive the requirement of the adoption of a tax budget, and instead request to file a modified tax budget in accordance with Section 5705.281 of the Ohio Revised Code; and

WHEREAS, the Board of Education has utilized a modified tax budget in prior years and believes that its continued use is advantageous since it provides additional information on the long-term financial plan of the District and utilizes a format that has become familiar to the Board of Education and its community.

NOW, THEREFORE, BE IT RESOLVED by the Indian Hill Exempted Village School Board of Education as follows:

SECTION I

The Treasurer of the Board of Education is hereby authorized and directed to request the ability to file a modified tax budget for the 2020/21 fiscal year. The Treasurer shall make said request by sending a letter addressed to the Hamilton County Budget Commission and including a copy of this Resolution with his letter.

SECTION II

The Treasurer of the Board of Education is hereby authorized and directed to do all things necessary to ensure the Board of Education may utilize the modified tax budget for the 2020/21 fiscal year.

SECTION III

It is found and determined that all formal actions of this Board concerning or related to the adoption of this Resolution were adopted in an open meeting of this Board, and all deliberations of this Board and any of its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL TO PAY INVOICES (111911) – Dr. Hooker moved, seconded by Mrs. Aichholz, to pay the following invoices in accordance with Section 5705.41 (D)(1):

Josten’s, Middle School Yearbook, $3,022.20

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL TO ALLOW ADDITIONAL TIME FOR STAFF MEMBERS TO COMPLETE OPEN ENROLLMENT (111912) – Dr. Hooker moved, seconded by Mrs. Aichholz, to allow the following staff members to complete open enrollment:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 19, 2019

Brad Bell

Katie Dillenburger Amy Dunlap
Maggie Jones-Schradel Kendra Thomas

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

RESOLUTION TO AMEND FY2020 ANNUAL APPROPRIATIONS (111913) – Dr. Hooker moved, seconded by Mrs. Aichholz, to adopt a Resolution to amend the FY2020 Permanent Annual Appropriations, originally approved August 13, 2019 by the following amounts:

Increase Fund 401 (Auxiliary Funds) by $2,794.23

Increase Fund 467 (Student Wellness and Success) by 70,000.00 Decrease Fund 516 (IDEA-B - Special Education) by $27,646.10 Increase Fund 551 (Title III - Immigrant) by $2,717.91
Increase Fund 572 (Title I-A - Improving Basic Programs) by $6,178.67 Increase Fund 590 (Title II-A - Supporting Effective Instruction) by $4,126.28
Increase Fund 599 (Title IV-A - Student Support and Academic Enrichment) by $13,567.99

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

ACCEPTANCE OF DONATIONS (111914) – Dr. Hooker moved, seconded by Mrs. Aichholz, to accept the following donations:

IH Foundation, to High School, Doodler Pens, $1,199.00 IH Boosters, to Chieftain, Financial Support, $2,500.00
IH Boosters, to HS Student Government, SuperFan, $2,000.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

NEOLA POLICY UPDATES - SECOND READING (111915) - Mr. Fiore moved, seconded by Mrs. Johnston, to adopt the following policies as read:

1310 - Employment of the Treasurer

1340 - Non-Reemployment of the Treasurer 2431 - Interscholastic Athletics
5113.02 - School Choice Options

7440.03 - Small Unmanned Aircraft Systems 8400 - School Safety

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

PUBLIC COMMENTARY – No public commentary.