INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Organizational/Regular Meeting of January 14, 2020

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, Tuesday, January 14, 2020, at 6:00 p.m., in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mrs. Lewis, President Pro Tem at 6:00 p.m. and roll call showed the following members as present:

Mrs. Aichholz	Mrs. Johnston	Mrs. Lewis Mrs. Singh

Also present were Kirk Koennecke, Melissa Stewart, Erica Leppert, and Mick Davis.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (012001) - Mrs. Aichholz moved, seconded by Mrs. Johnston, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye.
Motion carried.

EXECUTIVE SESSION (012002) – Mrs. Johnston moved, seconded by Mrs. Aichholz, to move into Executive Session at 6:01 p.m. In accordance with O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; O.R.C. 121.22(G) - (3) Conference with an attorney concerning disputes involving the public body that are the subject of pending or imminent court action;

Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

Also present in Executive Session were Dr. Stewart, Mr. Koennecke, Mrs. Leppert, and Mr. Davis. Dr. Stewart, Mr. Koennecke, Mrs. Leppert, and Mr. Davis exited Executive Session at 6:34 p.m. Executive Session concluded at 7:02 p.m.

The Board recessed the regular meeting at 7:02 p.m.

The Organizational Meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 14, 2020, at 7:00 p.m., in Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mrs. Lewis at 7:03 p.m.

Also present were Mr. Koennecke, Mr. Davis, Dr. Stewart, Jim Nichols, Jen Ulland, Whitney Buell, Mark Richardson, Heather Higdon, Jeff Damadeo, Anne Kuhn, Mrs. Leppert, Lori Klinedinst, Julie Pfeiffer, Erin Owens, Mike Hayes, Cash Hayden, Mary McClure, Judge Amy Searcy, Tom Butt, Pam Bosley, MaryLou Forte, Mary Siegel, Wendy Silvius, Mandy Longbottom, Marci Blachman, Elliot Winks, Laurie Sharrock, Ben Hall, Katy Fraser, and others.

PLEDGE OF ALLEGIANCE – Mr. Koennecke led the recitation of the Pledge of Allegiance with those in attendance.

OATH OF OFFICE – Judge Amy Searcy, Hamilton County Domestics Relations Court issued the Oath of Office to Mrs. Aichholz and Mrs. Singh.

OATH OF OFFICE - BOARD OF EDUCATION MEMBER ORC 3313.10

I, Nancy Aichholz, do hereby swear (or affirm), that I will support the Constitution of the United States, and the constitution of the State of Ohio; and that I will faithfully and impartially perform the duties of my office, as a member of the Board of Education of the Indian Hill Exempted Village School District,
Hamilton County, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office and until my successor has been elected and qualified.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2020

OATH OF OFFICE - BOARD OF EDUCATION MEMBER ORC 3313.10

I, Niki Singh, do hereby swear (or affirm), that I will support the Constitution of the United States, and the constitution of the State of Ohio; and that I will faithfully and impartially perform the duties of my office, as a member of the Board of Education of the Indian Hill Exempted Village School District,
Hamilton County, Ohio, to the best of my ability, and in accordance with the laws now in effect and hereafter to be enacted, during my continuance in said office and until my successor has been elected and qualified.

ROLL CALL - Roll call showed the following members present:

Mrs. Aichholz	Mrs. Johnston	Mrs. Lewis Mrs. Singh

ADOPTION OF ORGANIZATIONAL BUSINESS MEETING AGENDA (012003) - Mrs. Aichholz moved, seconded by Mrs. Johnston, to adopt the agenda of the organizational business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

ELECTION OF OFFICERS - PRESIDENT - Mrs. Lewis nominated Mrs. Aichholz to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2020. Upon receiving no further nominations, Mrs. Lewis closed nominations for President of the Indian Hill Exempted Village School District Board of Education. All members answered in the affirmative for Mrs. Aichholz to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2020.

ELECTION OF OFFICERS - VICE-PRESIDENT - Mrs. Aichholz nominated Mrs. Lewis to serve as Vice-President of Finance of the Indian Hill Exempted Village School District Board of Education during calendar year 2020. Upon receiving no further nominations, Mrs. Aichholz closed nominations for Vice-President of Finance of the Indian Hill Exempted Village School District Board of Education. All members answered in the affirmative for Mrs. Lewis to serve as Vice-President of Finance of the Indian Hill Exempted Village School District Board of Education during calendar year 2020. Mrs. Aichholz nominated Mrs. Johnston to serve as Vice-President of Operations of the Indian Hill Exempted Village School District Board of Education during calendar year 2020. Upon receiving no further nominations, Mrs. Aichholz closed nominations for Vice-President of Operations of the Indian Hill Exempted Village School District Board of Education. All members answered in the affirmative for Mrs. Johnston to serve as Vice-President of Operations of the Indian Hill Exempted Village School District Board of Education during calendar year 2020.

RESOLUTION TO ESTABLISH POSITION BONDS FOR BOARD PRESIDENT, SUPERINTENDENT AND TREASURER (012004) - Mrs. Lewis moved, seconded by Mrs. Johnston, to instruct the Treasurer to secure a faithful performance bond for the Board President, Superintendent and Treasurer in the amount of $20,000, payable to the State of Ohio, with surety. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO ESTABLISH DATES, TIMES, PLACES OF MEETINGS DURING 2020 (012005) - Mrs. Lewis moved, seconded by Mrs. Johnston, to establish the following dates for Board of Education meetings during 2020 to be held at 7:00 p.m. in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, Ohio 45243: The Board may establish a time prior to the 7:00 pm public session to hold committee meetings and/or executive sessions. The public will be

notified of the starting time of any such session upon release of the agenda.

February 11, 2020 March 3, 2020 April 7, 2020 May 19, 2020 June 23, 2020 August 4, 2020

September 15, 2020 October 13, 2020 November 24, 2020 December 8, 2020
January 12, 2021 (Organizational & Regular)

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2020

Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION AUTHORIZING SIGNING OF ALL CHECKS BY TREASURER ONLY (012006) - Mrs. Lewis moved, seconded by Mrs. Johnston, to authorize the signature of the Treasurer only on all checks, warrants, stop payments and other negotiable orders of withdrawal during calendar year 2020. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION AUTHORIZING THE INVESTMENT OF FUNDS (012007) - Mrs. Lewis moved, seconded by Mrs. Johnston, to authorize the Treasurer to invest the funds of the District in accordance with Board Policy and legal constraints and instruct the Treasurer to submit an Investment Report for Board approval on a monthly basis during calendar year 2020. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION AUTHORIZING THE TREASURER/SUPERINTENDETN TO ENTER INTO CONTRACTS LESS THAN $25,000 SUBJECT TO APPROPRIATIONS AND WITHOUT FURTHER BOARD ACTION (012008) - Mrs. Lewis moved, seconded by Mrs. Johnston, to the Treasurer/Superintendent to enter into contracts less than $25,000 subject to appropriations and without further action by the Board for calendar year 2020. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO ESTABLISH BOARD SERVICE FUND (012009) - Mrs. Lewis moved, seconded by Mrs. Johnston, to establish a Service Fund in the amount of $2,000 to pay for the expenses actually incurred by members of the Board of Education in the performance of their duties and expenses of members-elect actually incurred in connection with their training and orientation to their duties before taking office. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION AUTHORIZING PROFESSIONAL MEETING LEAVES (012010) - Mrs. Lewis moved, seconded by Mrs. Johnston, to authorize the attendance of the Superintendent and/or Treasurer at any regional and State professional meetings and provide reimbursement for expenses incurred upon submission of proper documentation in accordance with Board policy. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO APPOINT TREASURER TO SERVE AS DISTRICT REPRESENTATIVE ON THE TAX INCENTIVE REVIEW COUNCIL (012011) - Mrs. Lewis moved, seconded by Mrs. Johnston, to appoint Treasurer to serve as district representative on the Tax Incentive Review Council. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO APPOINT TREASURER TO RECEIVE PUBLIC RECORDS TRAINING ON BEHALF OF BOARD MEMBERS (012012) - Mrs. Lewis moved, seconded by Mrs. Johnston, to appoint Treasurer to receive public records training on behalf of Board members. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2020

RESOLUTION TO APPOINT SUPERINTENDENT OR HIS DESIGNEE AS BOARD DESIGNEE FOR SUSPENSION APPEALS (012013) - Mrs. Lewis moved, seconded by Mrs. Johnston, to appoint Superintendent or his designee as Board designee for suspension appeals. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO APPOINT SUPERINTENDENT TO ACCEPT RESIGNATIONS UPON RECEIPT (012014) - Mrs. Lewis moved, seconded by Mrs. Johnston, to appoint Superintendent to accept resignations upon receipt. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

2020 BOARD COMMITTEE APPOINTMENTS – Mrs. Lewis made the following committee appointments for calendar year 2020:
Instruction and Technology
	Elizabeth Johnston*, Niki Singh
	
Operations
	Eddie Hooker*, Elizabeth Johnston
	
Professional Relations/Personnel
	Kim Lewis*, Nancy Aichholz
	
Finance/Audit
	Nancy Aichholz*, Kim Lewis
	
Legislative Liaison
	Kim Lewis
	
Indian Hill Public Schools Foundation Liaison
	Niki Singh

* Denotes Committee Chairperson

ADJOURNMENT (012015) Mrs. Lewis moved, seconded by Mrs. Johnston, to adjourn the Organizational Meeting of the Indian Hill Board of Education at 7:14 p.m. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

Mrs. Aichholz reconvened the Regular meeting at 7:14 p.m.

CORRESPONDENCE AND ANNOUNCEMENTS – Mr. Koennecke began the announcements by welcoming Niki Singh to the Board of Education. Mr. Koennecke indicated that January is School Board Recognition Month. As members of the Board of Education, you serve children and represent our community. Your dedication and guidance allow students to experience wonderful educational services in academics, arts, and athletics. Thank you for making a difference in the lives of our students, our staff, and our community.

Finance Steering Committee Update – Nolan Marx and Amy Campa presented the committee’s findings to the Board of Education. The committee concluded that they want to maintain excellent educational programming, quality student support services, low student to teacher ratios, all-inclusive bus transportation, extra-curricular programs. They looked at the work of the Facilities Assessment Steering Committee and placed a tax value to the work at the recommendation of $82 million. This amount would be approximately 3.5 mills. The committee showed simulations for operation levies at 2.4 and 2.7 mills. The committee recommended a combined bond levy ballot issue in November 2020, approximately 3.5 mill, 30-year term bond levy and a 2.4 on a 5-year operating levy. The committee felt strongly that the combined initiative not exceed 6 mills. Mr. Marx fielded questions from the Board and the audience.

OVERNIGHT FIELD TRIPS (012016) - Mrs. Lewis moved, seconded by Mrs. Johnston, to approve the following overnight field trips.
IHHS Social Studies Department - Thailand: Bangkok, Chiang Mai, Service in Wat Doi Suthep, June 24 July 5, 2021

Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2020

PERSONNEL ACTIONS (012017) - Mrs. Lewis moved, seconded by Mrs. Johnston, to approve the following personnel matters as recommended by the Superintendent:

Acceptance of Retirements/Resignations

Carrie Bruscato, Media Aide, resignation effective January 17, 2020 Les Lawson, Maintenance, retirement effective March 1, 2020

Tuition Reimbursement

Todd Gries, Independent Study, University of Cincinnati, $1,379.76 Todd Gries, Visual Research Methods, University of Cincinnati, $459.92.
Alexander Fries, Data Informed Decision Making, Miami University, $879.81. Alexander Fries, Internship Educational Leadership, Miami University, $301.35. Lauren Watts, Special Educational Assessment, Xavier University, $861.00. Michael Hayes, Dissertation, University of Dayton, $3,420.00.

Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

TABLING OF MINUTES – Mrs. Lewis asked that December minutes be tabled in order to have a majority of Board members present that attended the December Board of Education meeting.

APPROVAL OF FINANCIAL REPORTS (012018) – Mrs. Johnston moved, seconded by Mrs. Lewis, to approve the financial reports as presented for the month ended December 31, 2019. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

FY2021 TAX BUDGET: Public Commentary

Mr. Davis, District Treasurer, introduced the District’s Tax Budget for fiscal year 2021 beginning July 1, 2020 and described it as reflecting the District’s financial need for the Hamilton County Budget Commission to levy all of the millage which the Indian Hill School District is entitled to collect. The fiscal year 2021 Tax Budget includes approximately $38 million in operating expenses, and $1.9 million for debt repayment. The Tax Budget must be adopted by January 15 and filed with the Hamilton County Auditor by January 20. Mrs. Aichholz opened the floor for public commentary. There were no comments.

ADOPTION OF FY2021 TAX BUDGET (012019) - Mrs. Johnston moved, seconded by Mrs. Lewis, to adopt the FY2020 Tax Budget, as presented. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

APPROVAL OF OSBA MEMBERSHIP FOR YEAR 2020 (012020) - Mrs. Johnston moved, seconded by Mrs. Lewis, to join the Ohio School Boards Association for the year 2020, including member subscriptions to the Briefcase and School Management News, at an estimated cost of $9,319. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

APPROVAL FOR CHANGE OF CONTRACT (012021) - Mrs. Johnston moved, seconded by Mrs. Lewis, to increase the Home of the Braves construction contract with Megen Construction by $73,080. Roll call vote was as follows:

Mrs. Aichholz, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye