INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of April 20, 2021

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, April 20, 2021, at 6:00 p.m., via Zoom conference call in accordance with notices sent to each member. The meeting was called to order by Dr. Hooker, President at 6:05 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mrs. Lewis

Dr. Hooker	Mrs. Johnston Mrs. Singh

Also present were Kirk Koennecke, Mick Davis, Melissa Stewart, and Jim Nichols.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (042101) - Mrs. Singh moved, seconded by Mrs. Aichholz, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (042102) – Mrs. Johnston moved, seconded by Mrs. Lewis, to move into Executive Session at 6:07 p.m. In accordance with O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

Also present in Executive Session were Mr. Koennecke, Mr. Davis, Dr. Stewart, and Mr. Nichols

The Board reconvened its regular meeting at 6:12 p.m. with all members present.

Amy Campa, Jeff Damadeo, Lori Klinedinst, Janet McMillan, Andy Swallow, and Lisa Consolino joined the meeting.

CORRESPONDENCE AND ANNOUNCEMENTS –

Mr. Koennecke congratulated the four Indian Hill Middle School students who earned a spot to compete at the state level of MATHCOUNTS virtually on March 25. Student competitors included: Lillian Liu, Arjun Velayutham, Rohit Raman, and Rahul Raman.

We celebrated student-artist Michelle Fu; her artwork was selected as one of the pieces to be displayed for the Ohio Governor's Youth Art Exhibition out of 6,280 entries submitted by 2,441 students from across Ohio. Regional jurors cut the field to just more than 1,000 pieces; state jurors scored the work to arrive at the state winners.

It was a reversal of roles for Indian Hill High School students who were invited to present at the Ohio Association for College Admissions Counseling (OACAC) and Guiding the Way (GWI) to Inclusion Annual Conference. IHHS student Maya Anderson spoke about Courageous Conversations, part of our student and staff inclusion program. Anderson was joined by fellow students Emery Cunningham, Tacey Hutten, and Ethan Marx for the presentation that also included current educators who work as mentors with the students.

Mr. Koennecke congratulated IHHS student Ethan Marx who just earned the Jefferson Scholarship – the premier undergraduate scholarship offered at the University of Virginia. Marx was also offered the Presidential Fellows Program at Miami University. During his tenure at Indian Hill High School, Marx has been involved in Mock Trial, Courageous Conversations, Theatre, Chieftain, and Student Government.

The numbers are record-breaking for Indian Hill High School: 61 students competed at the DECA state level; 41 students finished in the top ten at state; 29 of those finalists qualified for the 2021 DECA International Competition; and one, Indian Hill High School senior Lauren Sewell, broke a school record – earning a total of three state champion titles during her tenure at IHHS.
The Indian Hill School District will be cheering on students from both Indian Hill Middle School and Indian Hill High School who each earned a spot to compete at the Science Olympiad State Competition on April 10. The students advanced after an excellent performance during the Science Olympiad Regional Competition held virtually on March 6.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 20, 2021

Last year, like so many other educational opportunities, the pandemic shut down the annual Ohio Junior Classical League (OJCL) State Convention. This March, convention organizers created a virtual setting, and Indian Hill students excelled. Seventeen Indian Hill Middle School and Indian Hill High School students brought home 67 total awards with 55 top-five finishes!

For the 7th consecutive year, the National Association of Music Merchants (NAMM) has designated the Indian Hill School District as one of the best communities in the nation for music education. Indian Hill was one of 686 districts in the country to earn this recognition this year.

Indian Hill Foundation Presentation: Strategic Plan

Academic Offerings Update: Dr. Stewart, Mr. Damadeo

RESOLUTION FOR AMENDMENT TO 2021 – 2022 SCHOOL CALENDAR (042103) - Mrs. Aichholz moved, seconded by Mrs. Singh, to approve the amendments to the 2021 – 2022 school calendar:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 20, 2021

SECOND READING: 2021-2022 ACADEMIC FEES (042104) – Mrs. Lewis moved, seconded by Mrs. Aichholz, to adopt the 2021-2022 academic fees as presented:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 20, 2021

RESOLUTION DECLARING THE IMPRACTABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (042105) – Mrs. Lewis moved, seconded by Mrs. Aichholz, to approve the following resolution:

WHEREAS, Ohio Revised Code Section 3327.02 provides a process that allows a Board of Education to determine that it is impractical to transport a pupil who is eligible for transportation to and from school under Section 3327.01 of the Ohio Revised Code; and

WHEREAS, the Indian Hill School Transportation Supervisor has considered the factors set forth in Ohio Revised Code Section 3327.02 related to the transportation of the below listed students; and

WHEREAS, the factors to be considered by the Board are as follows:

1.	The time and distance required to provide the transportation; 2.	The number of pupils to be transported;
3.	 The cost of providing transportation in terms of the equipment, maintenance, personnel and administration;
4.	Whether similar or equivalent service is provided to other pupils eligible for transportation;
5.	Whether, and to what extent, the additional service unavoidably disrupts current transportation schedules; and
6.	Whether other reimbursable types of transportation are available; and

WHEREAS, based on these recommendations of the Superintendent and the Transportation Director, the Board has determined that transportation for certain pupils is impractical and, therefore, authorizes payments in lieu of transportation.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 20, 2021

NOW, THEREFORE, BE IT RESOLVED by the Indian Hill Exempted Village School District Board of Education as follows:
SECTION I

The Board determines in accordance with the factors to be considered under Ohio Revised Code Section 3327.02 that it is impractical to transport the following students to and from school and, therefore, the Board authorizes the payment in lieu of transportation to the parents/guardians of the below identified students in the amounts listed.

A.	Ursuline Academy

Student Name Carly Gatto

Parents Kim Gatto

Amount $250.00

B.	Children’s Meeting House

Student Name Donna Janssens Lorrie Janssens

Parents
Jennifer Shoreman Jennifer Shoreman

Amount $250.00 $250.00

C.	St. Xavier

Student Name Michael Tranter Joey Suhre

Parents
Michael Tranter Joe & Mary Suhre

Amount $250.00 $250.00

D.	Cincinnati Hills Christian Academy

Student Name James Hyzdu

Parents Sara Hyzdu

Amount $250.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

PERSONNEL ACTIONS (042106) - Mrs. Lewis moved, seconded by Mrs. Aichholz, to approve the following personnel matters as recommended by the Superintendent:

Approval of Classified Staff Contracts (2021-2022)

Susan Burns, Van Driver, 1 year limited, $21.10/hr

Renewal of Limited Employment Contracts - 2021-2022 School Year Casey Abrams, 1.0 FTE	Amy Brich, 0.71 FTE Jessica Carrion, .79 FTE	Amy Church, 1.0 FTE Michal Eubanks, 1.0 FTE	Samantha Frodge, 1.0 FTE Jill Gaughan, 1.0 FTE	Meghan Graves, 0.71 FTE Denise Haney, 1.0 FTE	Lee Jimenez, 1.0 FTE Ariana Knue, .71 FTE	Julia Kunkel, 1.0 FTE
Mari Mileham, 1.0 FTE	Michael Piergalski, 1.0 FTE Michelle Shafer, 1.0 FTE	Andrea Thomas, 1.0 FTE Kendra Thomas, .167 FTE

Katelynn Bunevich, 1.0 FTE Dennis Dupps, .50 FTE Megan Gattermeyer, 1.0 FTE Todd Gries, .75 FTE
Lateef Johnson, 1.0 FTE Jackie McCarthy, 1.0 FTE Adrienne Scott, 1.0 FTE Becky Torbeck, 1.0 FTE

Appointments to Continuing Employment Contracts - beginning 2021-2022 School Year

Kathryn Blankenship, 1.0 FTE	Jessica Brown, 1.0 FTE	Elisabeth Glass, 1.0 FTE Megan Idoine, 1.0 FTE	Jayci Jackson, 1.0 FTE	Loni Jackson, 1.0 FTE

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 20, 2021

Amy Kirchner, 1.0 FTE	Megan Klosterman, 1.0 FTE	Lauren Richardson, 1.0 FTE Austin Sayre, 1.0 FTE

Classified Employment Contract Recommendations - 2021-2022 School Year

Jason Croucher, Bus Driver, 2 year limited	Amanda Darnell, Bus Driver, 2 year limited Bev Dorenbusch, Bus Driver, 1 year limited	Joann Frasher, Bus Driver, 2 year limited
Samuel James, Bus Driver, 2 year limited	Ken Stegman, Lead Maintenance Worker, 1 year limited Krissi Sherf, Secretary, 2 year limited	Veronica Weaver, Secretary, 2 year limited
Rebecca Donnellan, Health Aide, 2 year limited	Michael Slade, Maintenance, 2 year limited Anthony Tyler, Maintenance, 2 year limited	Robert Schalk, Mechanic, 2 year limited Katie Mileham, Media Aide, 2 year limited	Kendra Thomas, Media Aide, 2 year limited Jennifer Morgan, Educational Aide, 2 year limited	Lisa Redden, Educational Aide, 2 year limited
Cierra Underwood, Educational Aide, 2 year limited Qiana Walker, Educational Aide, 2 year limited

Approval of Administrative Salaries for School Year 2021-2022 Whitney Buell, Elementary School Principal, $105,575.00 Jeff Damadeo, High School Principal, $120,578.00
Cash Hayden, Middle School Assistant Principal, $98,913.00 Heather Higdon, Director of Communications, $86,520.00 Erica Leppert, Director of Pupil Services, $107,640.00
Mark Richardson, Director of Technology, $107,625.00 Melissa Stewart, Assistant Superintendent, $134,550.00 Jennifer Ulland, Middle School Principal, $111,725.00

Approval of Administrative Contracts – Renewals – beginning 2021-2022

Melissa Stewart, Assistant Superintendent, 3 years, August 1, 2021 - July 31, 2024

Approval of Classified Substitutes for the 2020-2021 School Year

Dave Gentry, Bus Driver	Ted Sidor, Bus Driver	Steve Kroeger, Bus Driver

Approval of Summer Help

Darya Ferguson, Summer Tech Intern, $15.00/hr

Supplemental/Personal Service Contracts

Matt Harrison, Boys & Girls Swimming, State Meet, $500.00 Allison Dicke, Boys & Girls Swimming, State Meet, $500.00 Ray Noble, Girls Diving, State Meet, $250.00
Nate Eigher, Wrestling, State Meet, $500.00 Hector Cummings, Wrestling, State Meet, $500.00 Robby Johnson, Wrestling, State Meet, $500.00 Adam Sayers, Wrestling, State Meet, $500.00
Rachael Smith, Girls Basketball, District Semi-Finals, $250.00 Kaitlyn Shurts, Girls Basketball, District Semi-Finals, $250.00 Jonathan Cobb, Girls Basketball, District Semi-Finals, $250.00 Maria Napolitano, Girls Basketball, District Semi-Finals, $250.00 Tim Burch, Boys Basketball, District Finals, $375.00
Adam Burch, Boys Basketball, District Finals, $375.00 Manny Lanker, Boys Basketball, District Finals, $375.00 Branden Miller, Boys Basketball, District Finals, $375.00 Kristen Brewer, Cheerleading, District Finals, $375.00 Alexandra Hart, Cheerleading, District Finals, $375.00
Kristi Booth, Summer Intervention Supervisor K-5, $6,500.00

Pam Marshall, Summer Intervention Primary School Teacher Leader, $1000.00, maximum 16 hours Sue Speno, Summer Intervention Primary School Teacher Leader, $1000.00, maximum 16 hours

Non-Renewals of Limited Contracts - At End of 2020-2021 School Year

Monica Mroz, Van Driver	Donna Gamble, Bus Monitor Julie Pyles, Bus Monitor	Nick Burleson, Sub Bus Driver

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 20, 2021

Karen Cooper, Sub Bus Driver Rachel Davis, Sub Bus Driver Tabitha Fite, Sub Bus Driver Cindy Ketterer, Sub Bus Driver Robyn Schatzman, Sub Bus Driver Amanda Shawkey, Sub Bus Driver Debara Werling, Sub Bus Drive

Dan Daly, Sub Bus Driver Frank Fazzio, Sub Bus Driver David Gentry, Sub Bus Driver Paul Ketterer, Sub Bus Driver
Joyce Schlesiger, Sub Bus Driver Tom Weilbacher, Sub Bus Driver

Retirement/Resignation

Elise Sheehy, Bus Driver, effective February 26, 2021

Scott Kimmins, Theater Manager, upon completiong of school year 2020-2021 contract Rachel Mallicote, High School Science, effective end of school year 2020-2021
Austin Newman, High School Physical Education, effective end of school year 2020-2021

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF UNUSED VACATION COMPENSATION FOR ADMINISTRATIVE STAFF – UP TO 10 DAY BUYBACK (042107) - Mrs. Lewis moved, seconded by Mrs. Aichholz, to approve unused vacation compensation for administrative staff; up to 10-day buyback.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

PERSONNEL ACTIONS (042108) - Mrs. Singh moved, seconded by Mrs. Aichholz, to approve the following personnel matters as recommended by the Superintendent:

Renewal of Limited Employment Contracts - 2021-2022 School Year Anthony Arcuri, 1.0 FTE

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, no

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF MINUTES (042109) - Mrs. Lewis moved, seconded by Mrs. Aichholz, to approve the minutes of the March 9 2021 regular meeting and the March 15, 2021 Special Meeting. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF FINANCIAL REPORTS (042110) – Mrs. Lewis moved, seconded by Mrs. Aichholz, to approve the financial reports as presented for the month ended March 31, 2021. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

APPROVAL OF CONTRACTS (042111) – Mrs. Lewis moved, seconded by Mrs. Aichholz, to approve the following contracts:

Cincinnati Center for Autism, Extended School Services for a student, June 7, 2021 to July 30, 2021, $9,200.00 Elite Kids Therapy, Speech & Language Therapy for a student, 3-days per week beginning April 12, 2021 and continuing through the summer, $150.00 per session
Comprehensive Concepts in Speech and Hearing, Inc., Psychology Services, on behalf of All Saints School, $93,758.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 20, 2021

RESOLUTION TO AMEND FY2021 ANNUAL APPROPRIATIONS (042112) – Mrs. Lewis moved, seconded by Mrs. Aichholz, to adopt a Resolution to amend the FY2021 Permanent Annual Appropriations, originally approved August 4, 2020 by the following amounts:
Increase Fund 516 (Title VI-B IDEA) by $28,721.88 Decrease Fund 551 (Title III) by $5,951.12
Decrease Fund 572 (Safety and Security) by $21,993.13 Decrease Fund 587 (Handicapped Pre-School) by $367.77 Decrease Fund 590 (Improving Teacher Quality) by $1,808.99
Decrease Fund 599 (Student Support & Academic Enrichment) by $836.32

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

ACCEPTANCE OF DONATIONS (042113) – Mrs. Lewis moved, seconded by Mrs. Aichholz, to accept the following donations:

IH Boosters, to Robotics, $3,357.07 IH Boosters, to Chieftain, $1,500.00
IH Foundation, to High School Digital Arts Lab, 3D Printer, $5,000.00 IH Foundation, to High School, Weight Room Floor, $25,000.00

NEOLA POLICY UPDATES - FIRST READING

Policy 1422 - Nondiscrimination and Equal Employment Opportunity

Policy 1623 - Section 504/ADA Prohibition Against Disability Discrimination in Employment Policy 1662 - Anti-Harassment
Policy 2240 - Controversial Issues

Policy 2260 - Nondiscrimination and Access to Equal Educational Opportunity

Policy 2260.01 - Section 504/ADA Prohibition Against Discrimination Based on Disability Policy 2266 - Nondiscrimination on the Basis of Sex in District Programs or Activities Policy 3122 - Nondiscrimination and Equal Employment Opportunity
Policy 3123 - Section 504/ADA Prohibition Against Disability Discrimination in Employment Policy 3362 - Anti-Harassment
Policy 4122 - Nondiscrimination and Equal Employment Opportunity

Policy 4123 - Section 504/ADA Prohibition Against Disability Discrimination in Employment Policy 4362 - Anti-Harassment
Policy 5517 - Anti-Harassment Policy 6114 - Cost Principals Policy 6144 – Investments
Policy 6325 - Procurement - Federal Grants/Funds

Policy 6600 - Deposit of Public Funds: Cash Collection Points Policy 7440.01 - Video Surveillance and Electronic Monitoring Policy 7450 - Property Inventory
Policy 7455 - Accounting System for Capital Assets

EXECUTIVE SESSION (042114) – Mrs. Lewis moved, seconded by Mrs. Johnston, to move into Executive Session at 7:17 p.m. In accordance with O.R.C. 121.22(G)(5) - Matters required to be kept confidential by federal law, rules, or state statutes

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Lewis, aye

Dr. Hooker, aye	Mrs. Johnston, aye Mrs. Singh, aye

Also present in Executive Session were Mr. Koennecke, Mr. Davis, Dr. Stewart, and Bill Deters, District Counsel.