INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT BOARD OF EDUCATION MINUTES
Regular Meeting of August 13, 2019

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, August 13, 2019, at 7:00 p.m., in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order at 7:00 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mrs. Johnston

Mr. Fiore	Dr. Hooker Mrs. Lewis

Also present were Mark Ault, Kirk Koennecke, Erica Leppert, Melissa Stewart, Mick Davis, Jim Nichols, Cash Hayden, Jeff Damadeo, Whitney Buell, Mike Hayes, Amy Campa, Erin Owens, Anne Kuhn, Lori Klinedinst, Jen Ulland, Matt Haskamp, Heather Higdon, Nikki Singh, Julie Pfeiffer, Tom Butt, Elliot Winks, Denny Dupps, Mark Richardson and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA AND ADDENDUM (081901) - Dr. Hooker moved, seconded by Mr. Fiore, to adopt the agenda and the addendum of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE – Mr. Koennecke led the recitation of the Pledge of Allegiance with those in attendance.

CORRESPONDENCE AND ANNOUNCEMENTS

Indian Hill High School student-athlete Ellie Podojil earned a trip to Orlando this summer. Ellie was selected as one of 40 high school preseason All Americans to participate in a high school soccer All Star Game coached by World Cup Champions. This was a tremendous honor for Ellie, and another example of the champion soccer program at the Indian Hill School District.

Pairing student passion with purpose and opportunity is how we will continue to unleash future genius. Tonight, we have four stand-out Indian Hill High School student-journalists who we want to recognize for spending the summer months in pursuit of turning their passions into their professions through independent study. We are so proud of the following Braves:
Senior Rama Sardar - WCPO Internship; George Washington University Journalism Camp

Senior Sailor Betts - Carolina Sports Journalism Camp at the University of North Carolina at Chapel Hill Senior Jake Sumerel - High School Journalism Workshop at Ohio University; Professional shadowing experience at WCPO
Junior Charlie Wilson - Journalism & Digital Media Academy at Northern Kentucky University

Announcement of the renewal of our annual Memorandum of Understanding with Graduation Alliance. This program allows Indian Hill students opportunities to personalize their education through online curriculum offerings.

The 2020 rankings are out, and the Indian Hill School District is ranked No. 1 in Cincinnati, No. 2 in Ohio, and No. 9 nationally! The rankings are according to Niche, an online research resource to find the best schools, communities, and companies.

Recognition and gratitude for the entire Administrative Team and our Operations employees during this summer transition. I am grateful for the assistance provided by our team.

2019-2020 INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT STRATEGIC PLAN (081902) - Dr. Hooker moved, seconded by Mrs. Johnston, to approve the 2019-2020 District Strategic Plan, as presented. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

2018-2019 STUDENT HANDBOOKS (081903) - Dr. Hooker moved, seconded by Mrs. Johnston, to approve the student handbooks for each building. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 13, 2019

OVERNIGHT FIELD TRIPS (081904) - Dr. Hooker moved, seconded by Mrs. Johnston, to approve the following overnight field trips.

Boys and Girls Cross Country - Hueston Woods State Park, College Corner, OH, 7/27/2020-7/30/2020

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

PERSONNEL ACTIONS (081905) - Dr. Hooker moved, seconded by Mrs. Johnston, to approve the following personnel matters as recommended by the Superintendent:

Approval of Classified Staff Contracts (2019-2020)

Jill Compton, Educational Assistant, $17.00/hour Adam Stockfish, Educational Assistant, $16.50/hour Gretchen Ashton, Educational Assistant, $16.75/hour
Josh Robertson, High School Media Aide, 3.63 hours/day, $17.00/hour Paula Hardek, Educational Assistant, $16.75/hour

Acceptance of Retirements/Resignations

Robert Leslie, Middle School Cross Country, Effective 7/31/2019 Stephen Pritz, MS Girls Tennis, effective 8/13/19

Change of Contract/Deduct Days

Barbara Presnell, September 5th and 6th

Kendra Thomas, High School Media Aide, 3.63 hours/day

Approval of Supplemental/Personal Service Contracts (2018-2019)

Melanie Broxterman, Assist IEP Student at Choir, 2.5 hours, per diem Sandy Gemmel, Assist IEP Student at Choir, 2 hours, per diem
Karla Smith, ESY, $20.00/hour

Michael Duncan, Summer Geometry Instruction, $76.90/hr, up to 6 hours

Approval of Classified Substitutes for the 2019-2020 School Year Dannie Daily, Bus, $23.25/hour

Approval of Supplemental/Personal Service Contracts (2018-2019)

Rick Adams, Band Camp 2019, $2,100.00	Rick Adams, Marching Band, $1,800.00 Angela Demoss, Band Camp 2019, $1,800.00	Angela Demoss, Marching Band, $1,800.00 Anthony Beasley, Marching Band, $1,200.00	Taylor Reid, Band Camp 2019, $1,800.00
Larry Dine, Band Camp 2019, $1,500.00	Cassie Johnson, Color Guard, Band Camp, $600.00 Sandy Gemmel, I Team Special Education, $2,700.00
Hilary Smith, I Team Social Studies, $2,700.00

Courtney Ward, I Team ELA, $2,700.00	Amanda Sopko, I Team Math, $2,700.00 Nick Carpenter, I Team Student Services, $2,700.00 Kelly Hartings, I Team Science, $2,700.00
Shalee Osborn, I Team Unified Arts, $2,700.00	Alex Fries, I Team World Language, $2,700.00 Barbara Presnell, I Team 8th Grade, $1,350.00	Eric Bass, I Team 8th Grade, $1,350.00
Jeff Wells, ES Scheduling Asst., $180.00	Dave Lawson, Varsity Girls Soccer Asst., $4,620.00 Monica Brown, Varsity Girls Soccer, $695.00	Matt Hindman, JV Girls Soccer Coach, $5,005.00 Alex Kamphaus, JV Girls Soccer Asst., $2,000.00	Wendy Upham, JV Tennis Coach, $2,310.00
Trista Emmons, Concessions, $1,500.00	Mike Piergalski, MS Girls Tennis, $1,925.00 Courtney Vaughn-Lane, MS Cheerleading Coach, $1,925.00
Lauren Richardson, High School I-Team, $2,700.00

Jackie McCarthy, MS Cross Country Coach, (change from June agenda), $2,694.00 Alex Kamphaus, JV Boys Soccer Asst., $2,820.00, correction from June agenda Robin Hunter, PS Recess Aide, $11.00/hour
Robert Leslie, Middle School Cross Country, as needed, $15/hour, not to exceed 72 hours for the season

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 13, 2019

Tuition Reimbursement

Lisa Shepherd Sullivan, Understanding Your Moods, University of LaVerne, $345.00

Lisa Shepherd Sullivan, Health Issues in the 21st Century, University of LaVerne, $115.00 Kaitlin Shurts, Evolution & Natural Selection, University of LaVerne, $345.00
Kaitlin Shurts, Oceans, University of LaVerne, $115.00

Cristina Smith, Teaching With Technology, Ashland University, $180.00 Leslie Lakamp, Teaching With Technology, Ashland University, $180.00
Jennifer Oden, Teacher Empowered Learning, Dominican University of California, $476.68 Michelle Sweeney, Andrews University, Comprehension Strategies For Effective Readers, $296.65 Jessica Carrion, University of Pacific, Storytelling Practicum, $186.00
Michael Duncan, Ashland University, Math for Gifted Students, $180.00

Third Party Payments

Amy Smart, Unified Track and Field Coach, $750.00, The Special Olympics Sandra Gemmel, Unified Track and Field Coach, $750, The Special Olympics Michelle Sweeney, Student Teacher, $300.00, University of Cincinnati Rebecca Stevens, Student Teacher, $100.00, University of Cincinnati

Certified Staff Contracts (2019-2020)

Kendra Thomas, Drama Instructor, Column I, Step 0, 0.167 FTE, $7,449.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF BUS ROUTES (081906) – Dr. Hooker moved, seconded by Mrs. Johnston to approve the 2019-2020 bus routes, as presented. The routes were available in the transportation office. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF MINUTES (081907) - Mrs. Johnston moved, seconded by Mr. Fiore, to approve the minutes of the June 18, 2019 regular meeting, as presented. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF FINANCIAL REPORTS (081908) - Mrs. Johnston moved, seconded by Mr. Fiore, to approve the financial reports as presented for the month ended June 30, 2018. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

RESOLUTION DECLARING THE IMPRACTABILITY OF TRANSPORTATION AND OFFERING PAYMENT IN TO PARENTS IN LIEU OF TRANSPORTATION (081909) - Mrs. Johnston moved, seconded by Mr. Fiore to adopt the following resolution:

WHEREAS, Ohio Revised Code Section 3327.02 provides a process that allows a Board of Education to determine that it is impractical to transport a pupil who is eligible for transportation to and from school under Section 3327.01 of the Ohio Revised Code; and

WHEREAS, the Indian Hill School Transportation Supervisor has considered the factors set forth in Ohio Revised Code Section 3327.02 related to the transportation of the below listed students; and

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 13, 2019

WHEREAS, the factors to be considered by the Board are as follows:

1.	The time and distance required to provide the transportation; 2.	The number of pupils to be transported;
3.	 The cost of providing transportation in terms of the equipment, maintenance, personnel and administration;
4.	Whether similar or equivalent service is provided to other pupils eligible for transportation;
5.	Whether, and to what extent, the additional service unavoidably disrupts current transportation schedules; and
6.	Whether other reimbursable types of transportation are available; and

WHEREAS, based on these recommendations of the Superintendent and the Transportation Director, the Board has determined that transportation for certain pupils is impractical and, therefore, authorizes payments in lieu of transportation.

NOW, THEREFORE, BE IT RESOLVED by the Indian Hill Exempted Village School District Board of Education as follows:
SECTION I

The Board determines in accordance with the factors to be considered under Ohio Revised Code Section 3327.02 that it is impractical to transport the following students to and from school and, therefore, the Board authorizes the payment in lieu of transportation to the parents/guardians of the below identified students in the amounts listed.

A.	St. Xavier

Student Name Brian Parker

Parents
Brian and Lisa Parker

Amount $250.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF CONTRACTS (081910) - Mrs. Johnston moved, seconded by Mr. Fiore, to approve the following new contracts.

Cincinnati Center for Autism, one student, $60,000.00.

Cincinnati Children’s Hospital Medical Center, Nursing Services, as needed $69.36/hour for RN or $63.92/hour for LPN.
Clermont County ESC, Interpreter Services for one student, $50,759.00. Clermont County ESC, Interpreter Services for one student, $59,219.00. Stepping Stones, Inc., Step Up Program, $7,100.00/month.
Aramark Educational Services, LLC, Food Services Management Agreement Amendment #4. Hamilton County Sheriff’s Office, on behalf of Rockwern Academy, Security, ongoing, $35.00/hour
Hamilton County Education Service Center, on behalf of St. Vincent Ferrer, County Services, $137,685.60, revised
Butler County Education Service Center, Union Day/Therapeutic School, $41,500.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 13, 2019

APPROVAL OF CHANGE FUNDS (081911) - Mrs. Johnston moved, seconded by Mr. Fiore, to provide a change fund for the Athletic Department in the amount of $2,500.00 and to the cafeteria in the amount of $700.00.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPOINTMENT OF SUPERINTENDENT (OR HIS DESIGNEE) AS BOARD DESIGNEE FOR SUSPENSION APPEALS (081912) - Mrs. Johnston moved, seconded by Mr. Fiore, to designate the Superintendent of Schools, or his designee, to hear suspension appeals on the Board’s behalf and as their representative in such appeals as a means of expediting the resolution of any student suspension appeals.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPOINTMENT OF SUPERINTENDENT TO ACCEPT RESIGNATIONS (081913) - Mrs. Johnston moved, seconded by Mr. Fiore, to authorize the Superintendent to accept, on behalf of the Board of Education, any resignations that are tendered during the 2019-20 school year through August 2020 and that any resignations so received and accepted be placed on the next Board agenda to be noted in the minute record.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL TO PAY INVOICES (081914) – Mrs. Johnston moved, seconded by Mr. Fiore, to pay the following invoices in accordance with Section 5705.41 (D)(1):

Newsela, Annual Subscription, $5,250.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF FY2020 PERMANENT APPROPRIATIONS (081915) - Mrs. Johnston moved, seconded by Mr. Fiore to adopt the following resolution:

Be it resolved by the Board of Education of the Indian Hill Exempted Village School District, Hamilton County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education during the Fiscal Year, ending June 30th, 2020, the following sums be and the same are hereby set and appropriated for the several purposes for which expenditures are to be made and during said fiscal year, as follows, viz:

General Fund – 001 Debt Service Fund – 002 Food Service – 006 Special Trust Fund – 007
Public School Support Fund – 018 District Agency – 022
Severance – 035
Student Managed Activity Fund – 200 Athletic Fund – 300
Auxiliary Fund – 401 Network Connectivity – 451 Title VI-B, IDEA

37,500,000.00 1,700,000.00 735,000.00 9,800.00 20,000.00 20,000.00 150,000.00 200,000.00 500,000.00 700,000.00 7,200.00 677,986.48