INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Organizational/Regular Meeting of January 12, 2021

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 12, 2021, at 6:00 p.m., via Zoom conference call in accordance with notices sent to each member. The meeting was called to order by Mrs. Lewis, presiding at 6:00 p.m. and roll call showed the following members as present:

Dr. Hooker	Mrs. Johnston	Mrs. Lewis Mrs. Singh

Also present were Kirk Koennecke, Melissa Stewart, Jim Nichols, Mick Davis, and Bill Deters. Mrs. Aichholz, President Pro Tem, was absent.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (012101) – Dr. Hooker moved, seconded by Mrs. Singh, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (012102) – Dr. Hooker moved, seconded by Mrs. Johnston, to move into Executive Session at 6:01 p.m. In accordance with O.R.C. 121.22(G) – (1): To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; O.R.C. 121.22(G) (4) - Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment;

Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

Also present in Executive Session was Dr. Stewart, Mr. Koennecke, Mr. Nichols, Mr. Davis, and Mr. Deters. Executive Session concluded at 6:33 p.m.

The Board recessed the regular meeting at 6:33 p.m.

The Organizational Meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 12, 2021, at 6:33 p.m., via Zoom conference call in accordance with notices sent to each member. The meeting was called to order by Mrs. Lewis at 6:33 p.m.

Also present were Mr. Koennecke, Mr. Davis, Dr. Stewart, Mr. Nichols Nichols, and Amy Campa.

ADOPTION OF ORGANIZATIONAL BUSINESS MEETING AGENDA (012103) – Dr. Hooker moved, seconded by Mrs. Singh, to adopt the agenda of the organizational business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

ELECTION OF OFFICERS - PRESIDENT - Mrs. Lewis nominated Dr. Hooker to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2021. Upon receiving no further nominations, Mrs. Lewis closed nominations for President of the Indian Hill Exempted Village School District Board of Education. Mrs. Lewis, Mrs. Singh, and Dr. Hooker answered in the affirmative for Dr. Hooker to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2021. Mrs. Johnston abstained.

ELECTION OF OFFICERS - VICE-PRESIDENT - Dr. Hooker nominated Mrs. Lewis to serve as Vice-President of Finance of the Indian Hill Exempted Village School District Board of Education during calendar year 2021. Upon receiving no further nominations, Mrs. Lewis closed nominations for Vice-President of Finance of the Indian Hill Exempted Village School District Board of Education. Dr. Hooker, Mrs. Lewis, and Mrs. Singh answered in the affirmative for Mrs. Lewis to serve as Vice-President of Finance of the Indian Hill Exempted Village School District Board of Education during calendar year 2021. Mrs. Johnston abstained from the vote. Dr. Hooker nominated Mrs. Aichholz to serve as Vice-President of Operations of the Indian Hill Exempted Village School District Board of Education during calendar year 2021. Upon receiving no further nominations, Mrs. Lewis closed nominations for Vice-President of Operations of the Indian Hill Exempted Village School District Board of Education. Dr. Hooker, Mrs. Lewis, and Mrs. Singh answered in the affirmative for Mrs. Aichholz to serve as Vice-President of Operations of the Indian Hill Exempted Village School District Board of Education during calendar year 2021. Mrs. Johnston abstained from the vote. Dr. Hooker did not name a legislative liaison at the meeting.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 12, 2021

RESOLUTION TO ESTABLISH POSITION BONDS FOR BOARD PRESIDENT, SUPERINTENDENT AND TREASURER (012104) - Mrs. Johnston moved, seconded by Mrs. Singh, to instruct the Treasurer to secure a faithful performance bond for the Board President, Superintendent and Treasurer in the amount of $20,000, payable to the State of Ohio, with surety. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO ESTABLISH DATES, TIMES, PLACES OF MEETINGS DURING 2020 (012105) - Mrs. Johnston moved, seconded by Mrs. Singh to establish the following dates for Board of Education meetings during 2021 to be held at 7:00 p.m. in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, Ohio 45243: The Board may establish a time prior to the 7:00 pm public session to hold committee meetings and/or executive sessions. The public will be notified of the

starting time of any such session upon release of the agenda.

February 9, 2021 March 9, 2021 April 20, 2021 May 11, 2021 June 22, 2021 August 10, 2021

September 14, 2021 October 12, 2021 November 23, 2021 December 14, 2021
January 11, 2021 (Organizational & Regular)

Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION AUTHORIZING SIGNING OF ALL CHECKS BY TREASURER ONLY (012106) - Mrs. Johnston moved, seconded by Mrs. Singh, to authorize the signature of the Treasurer only on all checks, warrants, stop payments and other negotiable orders of withdrawal during calendar year 2021. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION AUTHORIZING THE INVESTMENT OF FUNDS (012107) - Mrs. Johnston moved, seconded by Mrs. Singh, to authorize the Treasurer to invest the funds of the District in accordance with Board Policy and legal constraints and instruct the Treasurer to submit an Investment Report for Board approval on a monthly basis during calendar year 2021. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION AUTHORIZING THE TREASURER/SUPERINTENDENT TO ENTER INTO CONTRACTS LESS THAN $25,000 SUBJECT TO APPROPRIATIONS AND WITHOUT FURTHER BOARD ACTION (012108) - Mrs. Johnston moved, seconded by Mrs. Singh, to authorize the Treasurer/Superintendent to enter into contracts less than $25,000 subject to appropriations and without further action by the Board for calendar year 2021. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO ESTABLISH BOARD SERVICE FUND (012109) - Mrs. Johnston moved, seconded by Mrs. Singh, to establish a Service Fund in the amount of $2,000 to pay for the expenses actually incurred by members of the Board of Education in the performance of their duties and expenses of members-elect actually incurred in connection with their training and orientation to their duties before taking office. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 12, 2021

RESOLUTION AUTHORIZING PROFESSIONAL MEETING LEAVES (012110) - Mrs. Johnston moved, seconded by Mrs. Singh, to authorize the attendance of the Superintendent and/or Treasurer at any regional and State professional meetings and provide reimbursement for expenses incurred upon submission of proper documentation in accordance with Board policy. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO APPOINT TREASURER TO SERVE AS DISTRICT REPRESENTATIVE ON THE TAX INCENTIVE REVIEW COUNCIL (012111) - Mrs. Johnston moved, seconded by Mrs. Singh, to appoint Treasurer to serve as district representative on the Tax Incentive Review Council. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO APPOINT TREASURER TO RECEIVE PUBLIC RECORDS TRAINING ON BEHALF OF BOARD MEMBERS (012112) - Mrs. Johnston moved, seconded by Mrs. Singh, to appoint Treasurer to receive public records training on behalf of Board members. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO APPOINT SUPERINTENDENT OR HIS DESIGNEE AS BOARD DESIGNEE FOR SUSPENSION APPEALS (012113) - Mrs. Johnston moved, seconded by Mrs. Singh, to appoint Superintendent or his designee as Board designee for suspension appeals. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

RESOLUTION TO APPOINT SUPERINTENDENT TO ACCEPT RESIGNATIONS UPON RECEIPT (012114) - Mrs. Johnston moved, seconded by Mrs. Singh, to appoint Superintendent to accept resignations upon receipt. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

2021 BOARD COMMITTEE APPOINTMENTS – Mrs. Lewis made the following committee appointments for calendar year 2021:
Instruction and Technology
	Elizabeth Johnston*, Kim Lewis
	
Operations
	Nancy Aichholz*, Niki Singh
	
Professional Relations/Personnel
	Kim Lewis*, Nancy Aichholz
	
Finance/Audit
	Eddie Hooker*, Kim Lewis
	
Legislative Liaison
		
Indian Hill Public Schools Foundation Liaison
	Niki Singh

* Denotes Committee Chairperson

ADJOURNMENT (012115) Mrs. Singh moved, seconded by Mrs. Lewis, to adjourn the Organizational Meeting of the Indian Hill Board of Education at 6:44 p.m. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

Mrs. Lewis reconvened the Regular meeting at 6:45 p.m.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 12, 2021

CORRESPONDENCE AND ANNOUNCEMENTS – Mr. Koennecke congratulated the IHHS Robotics Team for earning a $900 grant from P&G. The funds will allow students to invest in supplies to expand and improve the Robotics Team by purchasing needed supplies, increasing student involvement, and allowing for further outreach to Indian Hill Middle School students in order to promote involvement in science, technology, engineering, and math. It is exciting to have six teams and more than 60 students being served through this program!

Mr. Koennecke also congratulated IHHS Senior Lauren Sewell, ranked in the top six percent of Girl Scouts in the nation by earning the Gold Award Project. Lauren has been a member of the Girl Scouts the past 13 years. During that time, Lauren has dedicated her efforts through all Indian Hill School District buildings through the Pop Tab Collection Program with the Ronald McDonald House, earning the Silver Award Project. Most recently, she worked with Stepping Stones programs to earn her Gold Award recognition.

Mr. Koennecke recognized the IH Technology Team members. He also noted that January is Board of Education Recognition Month.

PERSONNEL ACTIONS (012116) - Mrs. Johnston moved, seconded by Mrs. Lewis, to approve the following personnel matters as recommended by the Superintendent:

Third Party Salary Payment (Reimbursed by Mount St. Joseph University) Amy Smart, Mentor, $100.00

Tuition Reimbursement

Elizabeth Smallwood, Braves University, Ashland University, $360.00 Elizabeth Smallwood, Responsive Classroom, Ashland University, $180.00 Sarah Kellett, Anti-Bias, Anti-Racism, Xavier University, $607.00
Laruen Girdler, Managing The Art Room, Art of Education University, $1,047.00 Sandy Gemmel, Anti Bias, Anti-Racism, Xavier University, $607.00
Loni Jackson, Master Project, University of Cincinnati, $2,2226.00

Mark Atwood, Special Education Practicum, Mt. St. Joe University, $620.00

Mark Atwood, Curriculum & Methods for Special Education, Mt. St. Joe University, $1,620.00

Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

APPROVAL OF MINUTES (012117) – Mrs. Lewis moved, seconded by Mrs. Singh, to approve the minutes of the December 8, 2020 regular meeting and the December 22, 2020 special meeting. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

APPROVAL OF FINANCIAL REPORTS (012118) – Mrs. Lewis moved, seconded by Mrs. Singh, to approve the financial reports as presented for the month ended December 31, 2020. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

APPROVAL OF NEW CONTRACTS (012119) – Mrs. Lewis moved, seconded by Singh, to approve the following new contracts.
The Children’s Home of Cincinnati, ECDT Education (full time) Program for a student, $180.00 per enrolled day for school year 2020-2021

Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 12, 2021

APPROVAL OF OSBA MEMBERSHIP FOR YEAR 2021 (012120) - Mrs. Lewis moved, seconded by Mrs. Singh, to join the Ohio School Boards Association for the year 2021, including member subscriptions to the Briefcase and School Management News, at an estimated cost of $9,675. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

ADOPTION OF FY2022 TAX BUDGET (012121) - Mrs. Johnston moved, seconded by Mrs. Singh, to adopt the FY2022 Tax Budget, as presented. Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

OTHER BUSINESS BY BOARD/ADMINISTRATION Bond/Levy Dialogue

RESOLUTION DETERMINING TO PROCEED WITH AN ISSUE OF BONDS AND LEVY OF AN ADDITIONAL TAX IN EXCESS OF THE TEN-MILL LIMITATION AND CERTIFYING THE SAME TO THE BOARD OF ELECTIONS (012122) – Mrs. Lewis, seconded by Mrs. Singh, to approve the following resolution:

(Ohio Revised Code §5705.218)

WHEREAS, the Board of the School District, at its meeting on December 8, 2020, passed a resolution (the “Resolution of Necessity”) declaring that it is necessary to issue bonds in the amount of $77,000,000 (the “Bonds”) for the purpose of purpose of constructing, adding to, renovating, remodeling, furnishing, equipping and otherwise improving school district buildings and facilities, and acquiring, clearing, equipping and otherwise improving school district building and facility sites, and that it is necessary that a direct tax be annually levied on all the taxable property in the School District outside of the ten-mill limitation to meet the debt charges on the Bonds and any securities issued in anticipation thereof; and

WHEREAS, the County Auditor of Hamilton County, Ohio (the “County Auditor”) has certified

to the Board that an estimated annual levy of 2.97 mills for each one dollar of tax valuation, which is $0.297 for each one hundred dollars of tax valuation, will be required to produce the average annual property tax levy necessary to pay the principal of and interest on the Bonds over 30 years (the maximum maturity of the Bonds); and

WHEREAS, the Board also determined in the Resolution of Necessity that it is necessary, for the purpose to levy an additional tax (the “Levy”) in excess of the ten-mill limitation at the rate of 2.46 mills for each one dollar of tax valuation, which amounts to $0.246 for each $100 of tax valuation, for a period of five years; and

WHEREAS, the County Auditor has certified, to the Board, that the dollar amount of revenue that would be generated by the Levy during the first year of collection is $3,367,302, based on the current tax valuation of the School District of $1,368,821,980.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Indian Hill Exempted Village School District, Hamilton County, Ohio, two-thirds of all of the members thereof concurring, that:

Section 1.	It is necessary to proceed with the issuance of the Bonds and approval of the Levy in the amounts and for the purposes described in the preambles to this Resolution, and to levy, outside of the ten-mill limitation provided by law, an annual tax on all the taxable property in the entire territory of the School District to pay debt charges on the Bonds and any securities issued in anticipation thereof.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 12, 2021

Section 2.	The Bonds shall be dated approximately June 1, 2021; shall bear interest at the estimated rate of 3.75% per annum; and shall be paid over a period not to exceed 30 years as calculated under Ohio Revised Code Chapter 133.

Section 3.	The Levy shall be at a rate not exceeding 2.46 mills for each one dollar of valuation, which amounts to $0.246 for each one hundred dollars of valuation, for a period of five years.

Section 4.	The question of issuing the Bonds and approving the Levy shall be submitted to the electors of the entire territory of the School District at the election to be held at the usual voting places within the School District, on May 4, 2021. All of the territory of the School District is located in
Hamilton County, Ohio.

Section 5.	The form of the ballot to be used at said election shall be substantially as follows:

AFFIRMATIVE VOTE IS NECESSARY FOR PASSAGE

Shall the Indian Hill Exempted Village School District be authorized to do the following:

(1) Issue bonds for the purpose of purpose of constructing, adding to, renovating, remodeling, furnishing, equipping and otherwise improving school district buildings, and facilities, and acquiring, clearing, equipping and otherwise improving school district building and facility sites in the principal amount of $77,000,000, to be repaid annually over a maximum period of 30 years, and levy a property tax outside the ten-mill limitation, estimated by the county auditor to average over the bond repayment period 2.97 mills for each one dollar of tax valuation, which amounts to $0.297 for each $100 of tax valuation, to pay the annual debt charges on the bonds, and to pay debt charges on any notes issued in anticipation of those bonds?

(2) Levy an additional property tax to pay current operating expenses at a rate not exceeding 2.46 mills for each one dollar of tax valuation, which amounts to $0.246 for each $100 of tax valuation, for a period of five years?

	FOR THE BOND ISSUE AND LEVY
	
	AGAINST THE BOND ISSUE AND LEVY

Section 6.	The Treasurer of the Board is directed to certify a copy of this Resolution, along with copies of the Resolution of Necessity
and the certificates of the County Auditor, to the Board of Elections of Hamilton County, Ohio (the “Board of Elections”) on or before January 26, 2021. The Treasurer of the Board is directed and shall simultaneously certify to the Board of Elections that the Levy shall be placed upon the tax list and duplicate for the tax year commencing in 2021, first due in calendar year 2022 if approved by a majority of the electors voting thereon, and that the current operating expense Levy will be levied for a five-year period of time.

Section 7.	It is hereby found and determined that all formal actions of this Board concerning and relating to the passage of this Resolution were taken in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including Ohio Revised Code Section 121.22.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 12, 2021

Roll call vote was as follows:

Dr. Hooker, aye	Mrs. Johnston, aye	Mrs. Lewis, aye Mrs. Singh, aye

BOND/LEVY DIALOGUE
Amy Campa, IHEPO President, read the following statement:

Members of the Indian Hill Board of Education,

It has been a challenging year for all of us. The world has been turned upside down. Tough decisions have had to be made and it often feels as if we are living in a constant state of upheaval with so many things unknown. What was once considered “normal” no longer exists. Through all of these unknowns and challenges, however, the one thing that has remained is the commitment that you, the educators, administrators, students, and families have made to Indian Hill Schools and to each other.

Indian Hill Schools continues to be a special place. In the midst of a pandemic, our students, both in-person and attending Braves Virtual Academy, continue to have unparalleled opportunities to participate in nationally recognized programs for academics, arts, and athletics. The equipment purchased, as well as the safety protocols and procedures adopted by the Board, have helped to create a safe learning environment in which to learn and work.

Our parents continue to serve as partners within our classrooms, auditoriums, gymnasiums and fields through their support of the Indian Hill PTO, the Indian Hill Boosters, and the Indian Hill Foundation. They work alongside other community members who volunteer to coordinate virtual performances, competitions, and classroom activities. The care and generosity these organizations provided to teachers and staff to show support for our tireless work was unbelievable. We cannot express our gratitude enough.

This year, more than any other, our teachers have shown why Indian Hill Schools is a professional destination for educators. We have reflected on our practices and looked for ways to continuously improve. We have used the professional opportunities and freedoms given to us to reimagine a framework of excellence for all learners. We continue to get to know each child’s individual talents and interests and help them to grow into healthy, productive members of society.

Your vote to place the combined operational and bond issue before our community on May 4, 2021 helps to ensure our vision of Enduring Excellence in Learning, Leadership, Innovation, and Service holds true. On behalf of the educators within the Indian Hill School District, I want to offer you a sincere thanks for the steps you have taken to secure a Brave future for the students, parents, and community members of the Indian Hill School District.

With all that has changed in our lives, we thank you for continuing to make the Indian Hill Promise a priority.

Respectfully,

Amy Campa, President

Indian Hill Educators’ Professional Organization