INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Special Meeting of August 16, 2021

A special meeting of the Indian Hill Exempted Village School District was held on Monday, August 16 2021, at 8:30 a.m., in the Indian Hill High School Auditorium, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. Dr. Hooker, President, called the meeting to order at 8:30 a.m. and roll call showed the following members as present:

Mrs. Aichholz	Dr. Hooker	Mrs. Lewis Mrs. Singh

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Jim Nichols, Erica Leppert, Heather Higdon, Andy Cox, Eric Cimini, Nicole Isgrig, Katie Foster, Jeff Heinichen, Kris Flaska, Jerri Wentz, Jebb Lyons, John Zarbe, Melissa Chen, and others.

ADOPTION OF SPECIAL BUSINESS MEETING AGENDA (082126) – Mrs. Aichholz moved, seconded by Mrs. Singh, to adopt the agenda of the special business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (082127) – Mrs. Lewis moved, seconded by Mrs. Singh, to move into Executive Session at 8:31 a.m. In accordance with O.R.C. 121.22(G) (3) - Conference with an attorney concerning disputes involving the public body that are the subject of pending or imminent court action; O.R.C. 121.22(G)(5) - Matters required to be kept confidential by federal law, rules, or state statutes

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

Also present in Executive Session were Mr. Koennecke, Mr. Davis, Dr. Stewart, Mr. Nichols, Mrs. Leppert, and Bill Deters, District Counsel

Executive Session concluded at 9:03 a.m. and the Board reconvened its special meeting at 9:03 a.m. with all members present. Mrs. Johnston arrived at 10:44 a.m.

WORK SESSION

The Board of Education held a 2021-2022 School Re-Open Plan Dialogue which began with statements from the Board of Education members and was followed by a presentation by Superintendent Kirk Koennecke. The Board thanked Mr. Koennecke for his presentation and continued their 2021-2022 School Re-Open plan dialogue.

MOTION TO AMEND THE AGENDA (082128) – Mrs. Lewis moved, seconded by Mrs. Singh, to amend the agenda. Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

MOTION TO APPROVE THE USE OF FACE COVERINGS THROUGH SEPTEMBER 14 (082129) – Mrs. Lewis moved, seconded by Mrs. Singh, to approve the policy for face mask coverings through September 14:

8450.01 - PROTECTIVE FACIAL COVERINGS DURING PANDEMIC/EPIDEMIC EVENTS

INDIAN HILL BOARD OF EDUCATION

USE OF FACE MASKS/COVERINGS

The Indian Hill Board of Education is committed to providing students, staff, and visitors with a safe and healthy environment.

In order to maintain a healthy environment, the Board will follow the mandates and requirements set forth by the federal government, Center for Disease Control, Ohio Governor, Ohio State Health Department, Hamilton County Health Department, Ohio Department of Education, and other entities (“Directing Entities”) as it relates to the protecting the health of students. If any of these Directing Entities or District Administration requires staff, students, and/or visitors to wear face coverings/masks that cover the mouth, nose, and chin while attending school, reporting to work at a school, or visiting a school, the District’s Administration will follow and enforce such directives.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

STAFF

As of July 2020, pursuant to COVID-19 Health and Prevention Guidance for Ohio K-12 Schools issued by the Ohio Department of Health and the Ohio Department of Education, all staff members must wear face coverings.

STUDENTS

All students K-12 will be required to wear face coverings/masks that cover the mouth, nose, and chin in the following areas:

A. On school-provided transportation (including to and from school and school-related activities)

B. All learning environments unless a teacher-directed face coverings/mask break is provided.

VISITORS

All visitors to campus must wear face coverings/masks that cover the mouth and nose.

FACE COVERINGS / MASKS

Face coverings/masks may include masks or face shields and should:

A. Fully cover the mouth, nose, and chin;

B. Fit snugly against the side of the nose, side of the face and covers the chin so there are no gaps;

C. Not create difficulty breathing while worn; and

D. Held secure through either a tie, elastic, etc. to prevent slipping.

Following legal consultation, the Superintendent may provide exceptions to this face coverings/mask policy with prior written approval.

Prior to an exception being made, District administration will discuss the request and other possible accommodations (ex. other options for face coverings, online learning, etc.). Such discussion shall follow District policies and procedures under Section 504 and the ADA.

Indian Hill School District is required to provide written justification to the local health officials upon request explaining why a staff member is not required to wear a facial covering/mask in the school.

Any school nurse or staff who care for individuals with COVID-19 symptoms must use appropriate personal protective equipment (PPE) in accordance with OSHA standards.

If face masks/coverings are required, and no exception has been applied, students and/or staff who violate this policy shall be subject to disciplinary action in accordance with the applicable Student Code of Conduct/Student Discipline Code, staff Code of Conduct, and in accordance with policies of the Board. If a student refuses to wear a mask, and no exception has been made, the student will be assigned to online learning in accordance with the Superintendent’s authority to assign students contained in the Ohio Revised Code.

IH Board of Education Amendment to policy language adopted August 16, 2021:

A. Masks are required inside all school buildings at all times for students, staff and visitors, until September 14.

1. Masks can be removed for lunch in the cafeteria while students and staff are eating.

2. Masks can be removed by students and/or staff in already approved school activities or events indoors related to the practice or competition times during performing arts and/or physical activities such as physical education, choir, gym, dance, and sporting contests.

3. Visitors will be required to comply with the same masking requirements.

B. Federal transportation Order through CDC requires masks for all passengers through Sept. 13.

Roll call vote was as follows:

Mrs. Aichholz, no	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

MOTION TO MODIFY AGENDA TO ALLOW FOR PUBLIC COMMENTARY (082130) – Mrs. Aichholz moved, seconded by Mrs. Singh, to modify the agenda to allow for public commentary.

Roll call vote was as follows:

Mrs. Aichholz, aye	Dr. Hooker, aye	Mrs. Lewis, aye Mrs. Singh, aye

PUBLIC COMMENTARY –

Nicole Isgrig discussed the mask policy. Ms. Isgrig submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

Katie Foster discussed the mask policy. Ms. Foster submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

Jerri Wentz discussed the mask policy. Ms. Wentz submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

Melissa Chen discussed the mask policy. Ms. Chen submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

Jeffrey Heinichen discussed the mask policy. Mr. Heinichen submitted the following for inclusion in the minutes as part of public commentary;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 16, 2021

Kris Flaska discussed the mask policy.

Jebb Lyons discussed the mask policy.

John Zerbe discussed the mask policy. Mr. Zerbe submitted the following for inclusion in the minutes as part of public commentary;