INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of September 20, 2022

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, September 20, 2022, at 6:30 p.m., in the Indian Hill High School Auditorium, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mr. Tullis at 6:32 p.m. and roll call showed the following members as present:

Mr. Marx	Mrs. Singh	Mr. Sumerel	Mr. Tullis

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Andy Cox, Heather Higdon, Eric Cimini, Dylan Dykes, Brian Phelps; Heather Arling, Bradley Payne Advisors; Andrew Laskey, RBC; Chris Patek, MSA; Chris Soto, Skanska; and others. The Board of Education regular meeting went to recess at 6:33 p.m. Nancy Aichholz joined the meeting at 6:45 p.m. The meeting reconvened at 7:00 p.m. with all members present.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (092201) – Mrs. Singh moved, seconded by Mr. Sumerel, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE –Superintendent Koennecke led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS –

The Construction Team provided a project update.

Financial consultants Heather Arling of Bradley Payne Advisors and Andrew Laskey of RBC provided a financing update.

OTHER BUSINESS BY BOARD/ADMINISTRATION

APPROVAL OF LEASE-PURCHASE RESOLUTION (092202) – Mrs. Aichholz moved, seconded by Mr. Marx, to approve a lease-purchase resolution allowing the Board of Education of the Indian Hill Exempted Village School District to enter into a base lease of school district land and facilities, and a lease of the same back to the Board of Education of the school district, for the purpose of constructing, improving, furnishing, and equipping school facilities; and approving the execution of a base lease and lease-purchase agreement and other documents relating thereto; and approving relation items.

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

CORRESPONDENCE AND ANNOUNCEMENTS –

Athletic Director Brian Phelps presented the Board of Education with a proposal for a boys and girls bowling team.

We congratulate Indian Hill Primary School Assistant Principal Andy Gruber who was distinguished nationally as a "Rising Leader" in education administration by the publication K-12 Dive. We appreciate everything Mr. Gruber does to celebrate and serve our students and our staff.

2023 Ohio Music Education Association All-State Orchestra & Choir - Recognition: Orchestra: Aaron Scott; Choir: Franny Bell, Connor Coffman, Emery Cunningham, Sydney Frost, Joseph Kayne, Hayden Longbottom, Hrishi Rawat, Sarika Singh, Emma Stacey, Luis Vega-Torres

Indian Hill High School Frozen – Recognition

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 20, 2022

STUDENT ENROLLMENT REPORT

Enrollment:

Cohort Growth:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 20, 2022

Student Mobility:

Class Size Report:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 20, 2022

Dr. Melissa Stewart, Dr. Kim Given, and Heather Higdon provided a strategic plan update.

FIRST READING OF THE 2023-2024 SCHOOL CALENDAR – Mr. Koennecke presented the proposed 2023-2024 school calendar.

ANNUAL REVIEW & APPROVAL OF CAREER ADVISING POLICY (POLICY 2413) (092203) Mr. Sumerel moved, seconded by Mrs. Singh, to approve the career advising policy.

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF BUS ROUTES AND STOPS (092204) – Mr. Sumerel moved, seconded by Mrs. Singh, to approve the 2022-2023 bus routes and stops, as presented. The routes were available in the transportation office.

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 20, 2022

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (092205) – Mr. Sumerel moved, seconded by Mrs. Singh, to approve the following resolution;

The Superintendent of Schools, Kirk Koennecke recommends that the board of education adopt the following resolution:

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 20, 2022

OVERNIGHT FIELD TRIPS (092206) - Mr. Sumerel moved, seconded by Mrs. Singh, to approve the following overnight field trips.

Indian Hill High School Premieres Choir- Camp Craig Boy Scout Camp – Milford, OH, 9/24/2022-9/25/2022 Indian Hill High School Class of 2023 Seniors- Chicago, IL, 11/17/2022-11/19/2022

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

PERSONNEL ACTIONS (092207) - Mr. Sumerel moved, seconded by Mrs. Singh, to approve the following personnel matters as recommended by the Superintendent:

Approval to pay all substitute bus drivers a frequency bonus of $250.00/100 trips not to exceed $750.00/school year

Approval of Classified Substitutes

Suzanne Allphin, Substitute Health Aide, $23.14/hour Mary Pritchard, Substitute Health Aide, $23.14/hour

Approval of Supplemental/Personal Service Contracts (2022-2023 School Year) Jackie O’Brien, ES Coding Club (Maker Maniacs) Advisor, $750.00 Jennifer Bammerlin, ES Coding Club (Maker Maniacs) Advisor, $750.00 Lucy Pavlick, ES Yoga Club Advisor, $1,500.00
Jordan Siebenaller, HS Chess Club Advisor, $1,500.00 Ellen Hughes, HS Freshman Class Advisor, $1,125.50 Trista Emmons, HS Freshman Class Advisor, $1,125.50 Liz Imrie, HS Sophomore Class Advisor, $1,125.50 Trista Emmons, HS Sophomore Class Advisor, $1,125.50 Josh Robertson, HS Junior Class Advisor, $1,876.50 Susan Schonauer, HS Junior Class Advisor, $1,876.50 Cynthia Coultas HS Senior Class Advisor, $1,876.50 Richard Whitt HS Senior Class Advisor, $1,876.50
Ester Hall, HS Diversity Awareness Club Advisor, $1,500.00 Kendra Thomas, HS Drama Club Advisor, $2,251.00 Elisabeth Glass, HS French Club Advisor, $1,500.00 Cynthia Coultas, HS The Hill Club Advisor, $3,753.00 Dennis Dupps, HS IHTN Advisor, $7,000.00
Don Barker, HS Jazz Ensemble, $1,500.00 Phil Clary, HS JSA Advisor, $1,500.00
Melissa Burgess, HS Latin Club Advisor, $1,125.50 Mark Atwood, HS Latin Club Advisor, $1,125.50
Julie Pfeiffer, HS Legend (Yearbook) Advisor, $3,753.00 Tom Millard, HS Literary Magazine Advisor, $1,500.00 Brad Kirk, HS Model United Nations Advisor, $1,500.00 Liz Imrie, HS National Honor Society Advisor, $1,500.00 Trista Emmons, HS Orchestra, $2,251.00
Jeff Clark, Pow Wow, $6,003.00

Melissa Hardy, HS Quiz Team Advisor, $1,500.00 Myrtis Smith, HS Robotics Club Advisor, $1,500.00
David Broxterman, HS Science Olympiad Advisor, $500.00 Kaitlin Shurts, HS Science Olympiad Advisor, $500.00 Kathryn Blankenship, HS Science Olympiad Advisor, $500.00 Richard Whitt, HS Senior Project Advisor, $750.00
Cynthia Coultas, HS Senior Project Advisor, $750.00 Wendy Silvius, HS Service Club Advisor, $1,500.00 Kari Lewis, HS Spanish Club Advisor, $1,500.00 Susan Schonauer, HS Spirit Club Advisor, $1,500.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 20, 2022

Lateef Johnson, HS Student Government Advisor, $1,876.50 Michelle Shafer, HS Student Government Advisor, $1,876.50 Julie Pfeiffer, HS Visual Arts Club Advisor, $1,500.00
Dylan Dykes, Fall Esports, $1,000.00

Rick Adams, Band Camp Summer 2022, $2,100.00 Rick Adams, Marching Band Season, $1,800.00 Angela Demoss, Band Camp Summer 2022, $1,800.00 Angela Demoss, Marching Band Season, $1,800.00 Annie Hovey, Band Camp Summer 2022, $1,500.00 Annie Hovey, Marching Band Season, $1,200.00 Kristen Brewer, Cheer Camp, $5,397.00
Adam Boehm, Golf Camp, $1,230.00

Nick Carpenter, STEP Homework Club, $34.05/hr Sandy Gemmel, STEP Homework Club, $34.05/hr Katie Dillenburger, STEP Homework Club, $34.05/hr Jessica Brown, STEP Homework Club, $34.05/hr Steve Akers, Lead Mechanic, $4,000.00
Dasia Lewis, Mentorship Work, $35/hour, not to exceed 3 hours Lauren Kleepsies, Mentorship Work, $35/hour, not to exceed 3 hours William Thomure, Mentorship Work, $35/hour, not to exceed 3 hours Nataley Lancaster, Mentorship Work, $35/hour, not to exceed 3 hours Cathy Kiehl, Mentorship Work, $35/hour, not to exceed 3 hours

Tuition Reimbursement

Alexander Fries, University of LaVerne, $375.00 Amy Kirchner, University of Pacific, $396.00 Avery Lewis, Ashland University, $180.00
Glen Rogers, University of LaVerne, $405.00

Kathleen Dillenburger, University of Dominican, $476.68 Michal Eubanks, Miami University $2,364.00
Michelle Sweeney, University of Pacific, $237.00 Kelly Hartings, Ashland University, $458.00 Kenneth Dunlap, Ashland University, $458.00 Charlotte Yarnell, Ashland University, $180.00 Jessica Brown, Ashland University, $390.00
Erica Keith, University of West Georgia, $1,248.00 Maggie Jones, Ashland University, $180.00
Becky Torbeck, Dominican University, $149.00 Antoinette Roark, Ashland University $180.00 Amy Smart, University of LaVerne, $405.00 Amy Mongenas, University of Pacific, $316.00 Erika Johnson, University of LaVerne, $375.00 Leslie Lakamp, Ashland University, $180.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF MINUTES (092208) – Mrs. Aichholz moved, seconded by Mr. Marx, to approve the minutes of the August 16, 2022 regular meeting. Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 20, 2022

APPROVAL OF FINANCIAL REPORTS (092209) – Mrs. Aichholz moved, seconded by Mr. Marx, to approve the financial reports as presented for the month ended August 31, 2022. Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF CONSTRUCTION CONTRACTS (092210) – Mrs. Aichholz moved, seconded by Mr. Marx, to approve the following construction contracts:

Skanska Construction, Bulletin #3 - Replacing existing panel wire, $26,511.00

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF THE ESTABLISHMENT OF STUDENT ACTIVITY ACCOUNTS (092211) – Mrs. Aichholz moved, seconded by Mr. Marx, to approve the following new student activity accounts:

LEGO Club Fine Arts Club GSA Club Golf Camp MS Art Camp

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF CONTRACTS FOR THE 2022-2023 SCHOOL YEAR (092212) – Mrs. Aichholz moved, seconded by Mr. Marx, to approve the following contracts:

Clermont County Educational Service Center, Interpreter Services for two students, $38,072.00 and $9,750.00 for school year 2022-2023
Hamilton County ESC, Annual Order Update for Pathways to Employment Program, $29,789.00 Butler County ESC, Union Day/Therapeutic School for one student, $43,500.00
Cincinnati Occupational Therapy Institute, OT Services for one student, $82.00/hour

Cincinnati Children’s Hospital, Private Duty Nursing Services for two students, $71.44/hr - RN or $65.84/hr -LPN, per student
Short-Term School Bus Lease Agreement

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

ACCEPTANCE OF DONATIONS (092213) – Mrs. Aichholz moved, seconded by Mr. Marx, to accept the following donations:

IH Foundation, Weight Room, $665.00 IH Foundation, IHTN, $800.00
IH Foundation, IHTN Dupps Fund, $869.89

IH PTO, Elementary School Music Department, $947.69

Roll call vote was as follows:

Mrs. Aichholz, aye	Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye