INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of August 10, 2023

A regular meeting of the Indian Hill Exempted Village School District was held on Thursday, August 10, 2023, at 6:30 p.m., in the Indian Hill High School Multi-Purpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. Mr. Sumerel, President, called the meeting to order at 6:30 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mr. Sumerel

Mrs. Singh Mr. Tullis

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Julie Pfeiffer, Pete Becker-Skanska, Mike Mendenhall-MCS, Holly McClean-MCS, Kyle Uhrig-MCS, Chris Patek-MSA, Catie Davidson-VSWC, Chris Soto-Skanska, Jeff Smoker-Skanska, Alex Sauber-MSA, Jenny Burton, Eric Cimini, and Heather Higdon.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (082301) – Mrs. Aichholz moved, seconded by Mr. Tullis, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE – Mick Davis led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

We congratulate Erica Seitz, Elizabeth Ruebusch and Betsy Henning for earning their ISTE certifications this summer!

We celebrate Eshaan Gandhi's award of Outstanding Youth in Philanthropy from Movers & Makers Cincinnati, 2023 National Philanthropy Day. Eshaan founded Music on the Court where Eshaan and his brother teach music during the summer to students who otherwise would not have access.

We celebrate IHHS student Jason Zhao who at the 2023 Summer Junior National Championship won the 100m freestyle with a time of 49.39 becoming the 5th fastest 15-16-year-old in history! Congratulations, Jason!

Chris Patek, MSA presented a Facilities update.

APPROVAL OF ATHLETIC HANDOOK (082302) - Mr. Tullis moved, seconded byMrs. Aichholz, to approve the Athletic handbook. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF 2023-2024 STAFF HANDBOOKS (082303) - Mr. Tullis moved, seconded byMrs. Aichholz, to approve the following staff handbooks:

Indian Hill Primary School Indian Hill Elementary School Indian Hill Middle School Indian Hill High School

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2023

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (082304) - Mr. Tullis moved, seconded byMrs. Aichholz, to approve the following resolution:

The Superintendent of Schools, Kirk Koennecke recommends that the board of education adopt the following resolution:

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2023

PERSONNEL ACTIONS, TUITION REIMBURSEMENTS AND PROFESSIONAL MEETINGS (082305) - Mr. Tullis moved, seconded byMrs. Aichholz, to approve the approve the following personnel matters as recommended by the Superintendent:

Change of Certified Staff Contracts (2023-2024) Phil Clary from .6 to 1.0 FTE
Liz Smallwood .71 to 1.0 FTE

Approval of Classified Staff Contracts (2023-2024) Elizabeth (Abby) Graham, Educational Aide, $18.50/hr John Showalter, Educational Aide, $18.75/hr
Ryan Hill, Educational Aide, $18.10/hr
Jessica Walker, playground aide, $15.00/hr, 15 hours per week Robin Hock, Educational Aide, $19.00/hr
Apryl McNeely, Educational Aide, $19.10/hr Ledetriha Hopper, Educational Aide, $19.50/hr Danielle Haugh, Educational Aide, $18.50/hr Gary Payne, Bus Driver, $27.04/hr
Lindsay Maiocco, Educational Aide, $18.06/hr

Approval of Supplemental/Personal Service Contracts (2023-2024) Heather Koester, Theater Director, $6,003.00
Heather Koester, Premiers Director, $6,003.00 Jami Wallbank, BLT HS Gifted, $2,700.00 Lucy Pavlick, ES Yoga Club Advisor, $1,500.00
John Rodenberg, Football Head Coach, $12,200.00
Cody Reardon, Football Assistant Head Coach, $7,250.00 Steve Metz, Football Assistant Coach, $5,850.00
John Misali, Football Assistant Coach, $5,850.00 Don Flint, Football Assistant Coach, $5,850.00 Brad Hamilton, Football Assistant Coach, $5,850.00
Dorian McGruder, Football Assistant Coach, $5,850.00 Ty Thornton, Football Assistant Coach, $5,850.00 Ryan Sofko, Football Assistant Coach, $3,000.00
Phil Said, MS Football Head Coach, $5,850.00 Sean Cole, MS Football Assistant Coach, $4,950.00
Julius King, MS Football Assistant Coach, $3,750.00 Chris Bortz, MS Football Assistant Coach, $3,750.00 Kristen Brewer, Cheer Head Coach, $5,580.00 Alexandra Hart, Cheer JV Coach, $3,750.00
Leah Topits, MS Cheer Coach, $2,730.00 Britney DeRisi, MS Cheer Coach, $2,225.00 Tara Rose, Field Hockey Head Coach, $7,250.00 Kirsta Rose, Field Hockey JV Coach, $4,950.00
Holly Antoun, Field Hockey Assistant Coach, $3,750.00 Sherri Henry, Volleyball Head Coach, $7,250.00
Nathan Schatzman, Volleyball Assistant Coach, $3,750.00 Haley Henry, Volleyball JV Head Coach, $4,950.00 Morgan Hart, Volleyball Assistant Coach, $3,750.00
Amy Smart, Volleyball MS 8th Grade Coach, $3,750.00 Sandy Gemmel, Volleyball MS 7th Grade Coach, $3,750.00 Jessica Brown, Volleyball MS 3rd team, $3,750.00
Wade Ward, Tennis Head Coach, $5,580.00 Adam Wolter, Tennis Assistant Coach, $2,730.00
Michael Piergalski, Tennis JV Head Coach, $3,750.00 Katherine Arnold, MS Tennis Head Coach, $2,730.00 Kim Bancsi, Tennis JV B Head Coach, $2,730.00 Amy Dunlap, Girls Soccer Head Coach, $8,025.00
Sarah Wagoner, Girls Soccer Assistant Coach, $4,000.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2023

Leigh McCauley, Girls Soccer Assistant Coach, $2,200.00 Matt Hindman, Girls Soccer JV Head Coach, $5,750.00 Julia Kunkel, Girls Soccer Assistant Coach, $3,900.00 Bryan Daniel, Boys Soccer Head Coach, $8,125.00
Tony Awor, Boys Soccer Assistant Coach, $4,500.00 Bill Mees, Boys Soccer Assistant Coach, Volunteer Mike Duncan, Boys Soccer Assistant Coach, $3,500.00 Mike Fry, Boys Soccer JV Head Coach, $5,850.00 Jake Cowens, Boys Soccer Assistant Coach, $1,900.00 Susan Savage, Cross Country Head Coach, $7,250.00
Jackie McCarthy, Cross Country Assistant Coach, $4,950.00 Daniel Boyer, Cross Country, MS Head Coach, $3,750.00 Savannah Vetter, Cross Country MS Assistant Coach, $2,730.00 Adam Boehm, Golf Program Director, $1,000.00
Matt Maus, Golf Boys Head Coach, $5,300.00 Will Thomure, Golf Boys JV Coach, $3,750.00

Approval of Supplemental/Personal Service Contracts (2022-2023) Lateef Johnson, Extended School Year, $35.00/hr up to 4.25 hrs Bev Dorenbusch, Locker Combinations, $14.00/hr

Retirements/Resignations
Becky Ellis, Bus Driver, retirement effective August 1, 2023 Tyler Stansbury, Educational Aide, effective July 12, 2023 Nataley Lancaster, Art Teacher, effective July 31, 2023 Jessica Siebel, Educational Aide, effective July 31, 2023

Tuition Reimbursement
Tarra Braunscheidel, Lindenwood University, $324.00 Sarah Croston, Idaho State University, $220.00 Danielle Lintz, Miami University, $1,260.00
Philip Clary, Rider University, $1,072.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF MINUTES (082306) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the minutes the June 27, 2023 regular meeting and the June 14, 2023 special meeting. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF FINANCIAL REPORTS (082307) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the financial reports as presented for the month ended July 31, 2023. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF THE REPORTS FOR FY2023 ANNUAL COMMERICAL PAPER REPORTING REQUIREMENTS (082308) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the reports. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2023

APPROVAL TO PAY NOW/THEN INVOICES (082309) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the payment of the following now/then invoices:

Cincinnati Center for Autism, Transition Services for a Student, June, $6,772.73 Intrado Interactive Services Corporation, Renewal School Messenger, $3,903.12 Turnitin, LLC, Academic Software, $3,904.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF CONTRACTS (082310) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the following contracts:

Franklin Covey, All Access Pass, $33,000.00
Forward Edge, Viewsonic Premium LD163-181, $27,500.00
Energy Optimizers, Change Order, Energy Performance Project, Deduct $392,876.00
Motz Engineering, Change Order, Energy Performance Project, District-wide Design of Controls Implementation, $60,000.00
A&L Imaging (Arszman & Lyons), scanning of records, $69,159.50

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF SCHOOL YEAR CHANGE FUNDS – ATHLETIC DEPARTMENT $5,000.00; CAFETERIA, $1,000.00 AS WELL AS CHANGE FUNDS NEEDE ON A TEMPORARY BASIS THROUGHOUT THE SCHOOL YEAR (082311) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the School Year Change Funds - Athletic Department $5,000.00; Cafeteria, $1,000.00 as well as change funds needed on a temporary basis throughout the school year.

Roll call vote was as follows:
Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

TRANSFER $170,000.00 FROM THE GENERAL FUND (001) TO ATHLETICS (300-9301) FOR GENERAL OPERATIONS OF ATHLETICS (082312) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the transfer of funds. Roll call vote was as follows:
Mrs. Aichholz, aye	Mrs. Singh, aye Mr. Sumerel, aye	Mr. Tullis, aye

TRANSFER $140,000.00 FROM THE GENERAL FUND (001) TO ATHLETICS FACILITIES SET ASIDE (300-9031) FOR ATHLETIC TURF REPLACEMENT (082313) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the following transfer of funds. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF FY2024 PERMANENT APPROPRIATIONS RESOLUTION - (082314) Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the resolution:

Be it resolved by the Board of Education of the Indian Hill Exempted Village School District, Hamilton County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education during the Fiscal Year, ending June 30th, 2024, the following sums be and the same are hereby set and appropriated for the several purposes for which expenditures are to be made and during said fiscal year, as follows, viz:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – August 10, 2023

General Fund – 001 Debt Service Fund – 002 Construction – 004 Food Service – 006
Special Trust Fund – 007
Public School Support Fund – 018 District Agency – 022
Severance – 035 Capital Projects – 075
Student Managed Activity Fund – 200 Athletic Fund – 300
Auxiliary Fund – 401 Network Connectivity – 451
Safety Grant/School Bus Replacement – 499 ESSER – 507
Title VI-B, IDEA – 516 Title III, Immigrant – 551
Title I-A, Improving Basic Programs – 572
Title IV-A, Student Support & Academic Enrichment – 584 Title VI-B, Preschool – 587
Title II-A, Teacher Quality – 590

Total Permanent Appropriation – Fiscal Year 2024

43,000,000.00 6,000,000.00 600,000.00 850,000.00 3,000.00 18,500.00 8,000.00 25,000.00 61,475.00 100,000.00
800,000.00 614,500.00 7,384.00 10,000.00 17,842.50 642,455.96 5,000.00 109,578.14 11,780.16
4,428.43 41,057.01

52,930,001.60

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

ACCEPTANCE OF DONATIONS (082315) – Mr. Tullis moved, seconded by Mrs. Aichholz, to accept the following donations:

IH Foundation, Athletics, Football Strength & Conditioning, $13,000.00 Beacon Orthopaedics, Athletics, Staff Shirts, $5,485.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

ADJOURNMENT (082316) – Mrs. Aichholz moved, seconded byMr. Tullis, to adjourn the Regular Meeting of the Indian Hill Board of Education at 6:51 p.m. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

__________________________________________ Board President

Mrs. Singh, aye Mr. Tullis, aye

______________________________________________ CFO/Treasurer