INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of September 19, 2023

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, September 19, 2023, at 5:30 p.m., in the Indian Hill High School Multi-Purpose Room, 6865 Drake Road, Cincinnati, OH 45243 inaccordance with notices sent to each member. Mr. Sumerel, President, called the meeting to order at 5:31 p.m. and roll call showed the following members as present:

Mrs. Aichholz
Mr. Sumerel

Mr. Marx		Mrs. Singh Mr. Tullis

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Julie Pfeiffer, Jenny Burton, Eric Cimini, Heather Higdon and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (092301) – Mrs. Aichholz moved, seconded by Mr. Tullis, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE – Mick Davis led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

Jason Zhao - IH Swimmer, Nationals - We celebrate IHHS student-athlete Jason Zhao who anchored the junior world record relay in the 4x100m freestyle for Team USA! The junior was one of more than 600 swimmers from more than 100 countries competing at the 2023 World Junior Swimming Championship. In August, Zhao also made national headlines after he won the 2023 Summer Junior National Championship 100m freestyle with a time of 49.39, becoming the fifth fastest 15-16 year-old in history!

The Board recognized Lori Klinedinst - IH Foundation Service

Monthly Thank You Feature: A Magical Reveal of Indian Hill Primary School & Indian Hill Elementary School

Jim Nichols provided an Operational Update

STUDENT ENROLLMENT REPORT

Enrollment:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 19, 2023

Cohort Growth:

Student Mobility:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 19, 2023

Class Size Report:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 19, 2023

FIRST READING OF THE 2024-2025 SCHOOL CALENDAR – Mr. Koennecke presented the proposed 2024-2025 school calendar.

ANNUAL REVIEW & APPROVAL OF CAREER ADVISING POLICY (POLICY 2413) (092302) - Mr. Marx moved, seconded byMrs. Aichholz, to approve the career advising policy. Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 19, 2023

APPROVAL OF BUS ROUTES AND STOPS (092303) - Mr. Marx moved, seconded byMrs. Aichholz, to approve the 2023-2024 bus routes and stops, as presented. Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (092304) - Mr. Tullis moved, seconded byMrs. Aichholz, to approve the following resolution:

The Superintendent of Schools, Kirk Koennecke recommends that the board of education adopt the following resolution:

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 19, 2023

OVERNIGHT FIELD TRIPS (092305) – Mr. Marx moved, seconded by Mrs. Aichholz to approve the following overnight field trip:

Indian Hill High School 2024 Senior Class - Chicago, IL - November 16 - 18, 2023

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

PERSONNEL ACTIONS, TUITION REIMBURSEMENTS AND PROFESSIONAL MEETINGS (092306) - Mr. Tullis moved, seconded byMrs. Aichholz, to approve the approve the following personnel matters as recommended by the Superintendent:

Approval of Certified Staff Contracts (2023-2024) Molly Ensor, Middle School Art Teacher, $47,311.00

Approval of Supplemental/Personal Service Contracts (2023-2024) Abby Farr, ES Art Club Advisor, $1500.00
Dennis Dupps, IHTN Executive Producer, $30,000.00 Steve Overberg, IHTN Club Assistant, $5,000.00
Liz Imrie, National Honor Society, $2,251.00 Jessica Brown, STEP Homework Club, $34.05/hr
Kathleen Dillenburger, STEP Homework Club, $34.05/hr Sandra Gemmel, STEP Homework Club, $34.05/hr
Kelly Hartings, STEP Homework Club, $34.05/hr Vera Hayslip, STEP Homework Club, $34.05/hr Carrie Maletta, STEP Homework Club, $34.05/hr Toni Roark, STEP Homework Club, $34.05/hr Hilary Smith, STEP Homework Club, $34.05/hr Amy Van Strein, STEP Homework Club, $34.05/hr Savanna Vetter, STEP Homework Club, $34.05/hr Rick Adams,Summer Band Camp, $2,100.00
Rick Adams, Marching Band, $1,800.00
Angela Demoss, Summer Band Camp, $1,800.00 Angela Demoss, Marching Band, $1,800.00 Emily Dickman, Summer Band Camp, $800.00 Caleb Zender, Summer Band Camp, $800.00
Annie Hovey, Marching Band/Color Guard Instructor, $1,200.00 Laura Monahan, Mentor, $2,319.15
Julie Mascaritolo, Mentor, $1,525.00
Dylan Dykes, Fall eSports Coach, $1,000.00 Matthew Watson, Athletic Worker, $15.00/hr Cary Daniel, Athletic Worker, $15.00/hr Steve Akers, Lead Mechanic, $4,000.00

Approval of Classified Staff Contracts (2023-2024) Gigi Pereira Vaughn, Educational Aide, $18.00/hr Abby Farr, Educational Aide, $19.75/hr
Kim Zheng, Educational Aide, $21.00/hr Jana Arlinghaus, Educational Aide, $23.87/hr
Callie Sammeroff, Educational Aide, $18.65/hr Angel Hutson, Bus Driver, $30.18/hr

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 19, 2023

Retirements/Resignations
Margaret Hare, Educational Aide, effective August 14, 2023
Jana Arlinghaus, MS Administrative Assistant, effective August 18, 2023
Judy Sichterman, Athletics Administrative Assistant, effective September 22, 2023 Katherine Archambault, Bus Driver, effective September 15, 2023

Change of Classified Staff (2023-2024)
Jonathan Cobb, From Educational Aide to Guided Study Hall Aide, $22.20/hr Amanda Roshon, From Educational Aide to Academic Support Aide, $25.85/hr Roberta Willis, From Educational Aide to Academic Support Aide, $26.60/hr Paula Hardek, K-5 Behavior Support Aide, adjusted rate of $20.75/hr

Tuition Reimbursement
William Guy, Xavier University, $2,336.00
Jordan Siebenaller, University of the Pacific, $316.00 Kelly Blom, Ashland University, $1,860.00
Lindsay Kearns, University of Dayton, $715.00 Michal Eubanks, Miami University, $1,182.00 Sara Vincent, University of LaVerne, $405.00 Elizabeth Imrie, University of LaVerne $405.00
Courtney Ward, Dominican University of California, $390.00 Jason Keity, University of LaVerne, $405.00
Christopher Rotsching, Vandercook University, $1,080.00 Denise Haney, Adams State University, $354.00
Amy Smart, Dominican University of California, $149.00 Jayci Menke, Dominican University of California, $476.68

Approval of Classified Substitutes for the 2023-2024 School Year Katherine Archambault, Sub Bus Driver, $23.25/hr

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF MINUTES (092307) – Mr. Tullis moved, seconded by Mrs. Singh, to approve the minutes the August 10, 2023 regular meeting. Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF FINANCIAL REPORTS (092308) – Mr. Tullis moved, seconded by Mrs. Singh, to approve the financial reports as presented for the month ended August 31, 2023. Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

APPROVAL TO PAY NOW/THEN INVOICES (092309) – Mr. Tullis moved, seconded by Mrs. Singh, to approve the payment of the following now/then invoices:

We Rock the Spectrum, Summer Camp for a Student, $3,600.00 Grasscor Commercial, PS Mulching, $3,600.00
Grasscor Commercial, PS Weekly Mowing, $3,279.84
Transfinder Corporation, Annual Software, Technical Support & Upgrade, $12,338.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 19, 2023

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

ESTABLISHMENT OF STUDENT ACTIVITY ACCOUNTS (092310) – Mr. Tullis moved, seconded by Mrs. Singh, to approve the establishment of the following student activity accounts for 2023-2024:

Campus Life Class of 2027 Project Tech

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

TRANFER $5,775.00 FROM 018-9050 (HS PRINCIPAL’S FUND) TO FUND 200-9248 (PROJECT TECH) (092311) – Mr. Tullis moved, seconded by Mrs. Singh, to approve the transfer of funds. Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF CONTRACTS (092312) – Mr. Tullis moved, seconded by Mrs. Singh, to approve the following contract:

Forward Edge, Managed Cybersecurity Solution for 2023-2024, $56,997.00

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

ACCEPTANCE OF DONATION (092313) – Mr. Tullis moved, seconded by Mrs. Singh, to approve the following donation:

IH Foundation, High School, $5,000.00 for E-Sports and $10,000.00 for 2024 Big Pitch IH Boosters, Arts & Athletics, Discretionary Purchases, $25,000.00
Sean and Meghan Cole, Athletics, Field General Football Machine valued at $3,848.46

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

ACCEPTANCE OF DONATIONS (092314) – Mrs. Aichholz moved, seconded by Mr. Tullis to accept the following donations:

Sam and Nolan Marx, Leadership Summit Events, $5,000.00

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, abstain	Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – September 19, 2023

Mr. Marx left the Board meeting at 5:55p.m

APPROVAL OF CHANGE OF APPROPRIATION(S) (092315) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the following changes:

Increase Fund 507 (ESSER Funds) by $2,867.62

NEOLA POLICY UPDATES – FIRST READING

0141.2 – Conflict of Interest
0169.1 – Public Participation at Board Meetings 2623.02 – Third Grade Reading Guarantee
3120.08 – Employment of Personnel for Co-Curricular/Extra-Curricular Activities 4120.08 – Employment of Personnel for Co-Curricular/Extra-Curricular Activities 5320 – Immunization
5337 – Care of Students with Active Seizure Disorders
6240 – Board of Revision Complaints and Countercomplaints 6700 – Fair Labor Standards Act (FLSA)
7440 – Facility Security 8120 - Volunteers
8210 – School Calendar 8330 – Student Records 8600 – Transportation
8650 – Transportation by School Van 9160 – Public Attendance at School Events
9270 – Equivalent Education Outside the Schools & Participation in Extra-Curricular for Students not Enrolled in the District

EXECUTIVE SESSION (092316) – Mrs. Aichholz moved, seconded by Mr. Tullis, to move into Executive Session at 6:04p.m. In accordance with O.R.C. 121.22(G) (1) - To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official: Discipline of an Employee. Roll call was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

Executive Session Attendants: Mr. Davis, Mr. Koennecke, Dr. Stewart and Mr. Nichols

Executive Session concluded at 6:40p.m.

The Board returned from recess at 6:41p.m.

ADJOURNMENT (092317) – Mrs. Aichholz moved, seconded byMr. Tullis, to adjourn the Regular Meeting of the Indian Hill Board of Education at 6:41 p.m. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

__________________________________________ Board President

Mrs. Singh, aye Mr. Tullis, aye

______________________________________________ CFO/Treasurer