INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Organizational/Regular Meeting of January 14, 2025

An Organizational meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 14, 2025, at 6:30 p.m., in the Indian Hill Board Office Community Room, 6855 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mr. Marx, presiding at 6:31 p.m.

PLEDGE OF ALLEGIANCE – 1st class Henry Trout and 2nd class Max Fugard from Boy Scout Troop 243 led the recitation of the Pledge of Allegiance.

ROLL CALL - Roll call showed the following members as present:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

Also present were Andy Swallow, Chris Swallow, Melissa Burgess, Jennifer Theiss, Michael Piergalski, Adam Wolter, Bryan Daniel, Brian Phelps, Mike Dietz, Jenny Burton, Heather Higdon, Whitney Buell, Mick Davis, Kirk Koennecke, Sophia Thompson, Cassie Larsen, Liam Brady, Andy Stein, Christian Mangano, Max Grebe, Gabe Cavallero, Aiden Faber, Eli Castenson, Garrett Cass, Connor Wilkes, Brady Evans, Alex Swallow, Charlie Warfel, Carter Cushman, Bruno Krawzcenko Tosci, Nate Bunkowske, Gianni Consolino, Ernesto Rodriguez-Cayro and others.

ADOPTION OF ORGANIZATIONAL BUSINESS MEETING AGENDA (012501) – Mr. Sumerel moved, seconded by Mr. Tullis, to adopt the agenda of the organizational business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

ELECTION OF OFFICERS - PRESIDENT - Mr. Sumerel nominated Mrs. Singh to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2025. Upon receiving no further nominations, Mr. Marx closed nominations for President of the Indian Hill Exempted Village School District Board of Education. All members answered in the affirmative for Mrs. Singh to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2025.

ELECTION OF OFFICERS - VICE-PRESIDENT - Mr. Tullis nominated Mr. Sumerel to serve as Vice-President of the Indian Hill Exempted Village School District Board of Education during calendar year 2025. Upon receiving no further nominations, Mr. Marx closed nominations for Vice-President of the Indian Hill Exempted Village School District Board of Education. Mr. Marx, Mrs. Singh, Mr. Tullis and Mr. Warfel answered in the affirmative for Mr. Sumerel to serve as Vice-President of the Indian Hill Exempted Village School District Board of Education during calendar year 2025. Mr. Sumerel abstained.

RESOLUTION TO ESTABLISH DATES, TIMES, PLACES OF MEETINGS DURING 2025 (012502) – Mr. Tullis moved, seconded by Mr. Sumerel, to establish the following dates for Board of Education meetings during 2025 to be held at 6:30 p.m. in the Indian Hill Board Office Community Room, 6855 Drake Road, Cincinnati, Ohio 45243 unless location changed by notice. The Board may, in the event it is necessary, schedule an executive session to begin promptly at 6:30 p.m.

February 11, 2025 March 11, 2025 April 8, 2025 May 27, 2025 June 24, 2025 August 12, 2025

September 9, 2025 October 14, 2025 November 18, 2025 December 9, 2025
January 13, 2026 (Organizational & Regular) January 14, 2026 (Alternate date for Organizational Meeting in case of inclement weather)

Roll call vote was as follows:

Mr. Marx, aye		Mrs. Singh, aye	Mr. Sumerel, aye Mr. Tullis, aye                                                 Mr. Warfel, aye
RESOLUTION AUTHORIZING SIGNING OF ALL CHECKS BY TREASURER ONLY (012503) - Mr. Tullis moved, seconded by Mr. Sumerel, to authorize the signature of the Treasurer only on all checks, warrants, stop payments and other negotiable orders of withdrawal during calendar year 2025. Roll call vote was as follows:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2025

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

RESOLUTION AUTHORIZING THE INVESTMENT OF FUNDS (012504) - Mr. Tullis moved, seconded by Mr. Sumerel, to authorize the Treasurer to invest the funds of the District in accordance with Board Policy and legal constraints and instruct the Treasurer to submit an Investment Report for Board approval on a monthly basis during calendar year 2025. Roll call vote was as follows:
Mr. Marx, aye		Mrs. Singh, aye	Mr. Sumerel, aye Mr. Tullis, aye                                                 Mr. Warfel, aye

RESOLUTION AUTHORIZING THE TREASURER/SUPERINTENDENT TO ENTER INTO CONTRACTS LESS THAN $25,000 SUBJECT TO APPROPRIATIONS AND WITHOUT FURTHER BOARD ACTION (012505) Mr. Tullis moved, seconded by Mr. Sumerel, authorize the Treasurer/Superintendent to enter into contracts less than $25,000 subject to appropriations and without further action by the Board for calendar year 2025. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

RESOLUTION TO ESTABLISH BOARD SERVICE FUND (012506) - Mr. Tullis moved, seconded by Mr. Sumerel, to establish a Service Fund in the amount of $2,000 for 2025 to pay for the expenses actually incurred by members of the Board of Education in the performance of their duties and expenses of members-elect actually incurred in connection with their training and orientation to their duties before taking office. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

RESOLUTION AUTHORIZING PROFESSIONAL MEETING LEAVES (012507) - Mr. Tullis moved, seconded by Mr. Sumerel, to authorize the attendance of the Superintendent and/or Treasurer at any regional and State professional meetings and provide reimbursement for expenses incurred upon submission of proper documentation in accordance with Board policy. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

RESOLUTION TO APPOINT TREASURER TO SERVE AS DISTRICT REPRESENTATIVE ON THE TAX INCENTIVE REVIEW COUNCIL (012508) - Mr. Tullis moved, seconded by Mr. Sumerel, to appoint Treasurer to serve as district representative on the Tax Incentive Review Council. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

RESOLUTION TO APPOINT TREASURER TO RECEIVE PUBLIC RECORDS TRAINING ON BEHALF OF BOARD MEMBERS (012509) - Mr. Tullis moved, seconded by Mr. Sumerel, to appoint Treasurer to receive public records training on behalf of Board members. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

RESOLUTION TO APPOINT SUPERINTENDENT OR HIS DESIGNEE AS BOARD DESIGNEE FOR SUSPENSION APPEALS (012510) - Mr. Tullis moved, seconded by Mr. Sumerel, to appoint Superintendent or his designee as Board designee for suspension appeals. Roll call vote was as follows:

Mr. Marx, aye		Mrs. Singh, aye	Mr. Sumerel, aye Mr. Tullis, aye                                                 Mr. Warfel, aye
RESOLUTION TO APPOINT SUPERINTENDENT TO ACCEPT RESIGNATIONS UPON RECEIPT (012511) - Mr. Tullis moved, seconded by Mr. Sumerel, to appoint Superintendent to accept resignations upon receipt. Roll call vote was as follows:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2025

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

2025 BOARD COMMITTEE APPOINTMENTS – Mr. Marx made the following committee appointments for calendar year 2025:

Instruction and Technology
	Niki Singh*, Nolan Marx
	
Operations
	Bear Tullis*, Robert Warfel
	
Professional Relations/Personnel
	Nolan Marx*, Niki Singh
	
Finance/Audit
	Craig Sumerel*, Bear Tullis
	
Legislative Liaison
	Robert Warfel
	
Indian Hill Public Schools Foundation Liaison
	Bear Tullis

* Denotes Committee Chairperson

ADJOURNMENT (012512) Mr. Sumerel moved, seconded by Mr. Tullis, to adjourn the Organizational Meeting of the Indian Hill Board of Education at 6:37 p.m. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

A Regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 14, 2025, in the Indian Hill Board Office Community Room, 6855 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mrs. Singh, presiding at 6:37 p.m. and the roll call slowed the following members as present:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (012513) – Mr. Sumerel moved, seconded by Mr. Warfel, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PUBLIC COMMENTARY – NONE

CORRESPONDENCE AND ANNOUNCEMENTS –

Monthly Welcome Home Video - Student Ambassadors Newscast

We celebrate the Indian Hill High School Girls Tennis Team for winning the 2024 Ohio Tennis Coaches Association (OTCA) Division 2 Team State Championship. The championship took place on Saturday, October 19, at The College of Wooster. State Champion student-athletes included: Nayla Azarbeygui, Caroline Brown, Genevieve Chasar, Ayla Daoud, Reese Hazen, Cassie Larsen, Grace Nguyen, and Sophia Thompson. The Indian Hill Girls Varsity Tennis Team won back-to-back OTCA division team State Championship titles and their 28th straight Cincinnati Hills League (CHL) Championship led by alum and Coach Wade Ward, assisted by Coach Adam Wolter and Coach Mike Piergalski.

We celebrate the Indian Hill High School Soccer Team for an undefeated season that culminated with earning the Ohio High School Athletic Association (OHSAA) Division III State Championship on Sunday, November 10 at Historic Crew Stadium in Columbus. The Braves defeated Twinsburg High School (23-0-2) to earn the championship, making school history for the program. Daniel was named Coach of the Year, his fourth year consecutively to earn that title. Additionally, student-athletes brought home numerous individual accolades, including: All-CHL (First Team): Connor Wilkes - Player of the Year, Liam Brady, Brady Evans, Aiden Faber, Ernesto Rodriguez-Cayro, and Bryan Daniel - Coach of the Year; All-CHL (Second Team): Nate Bunkowske, Mac Cantwell, and Alex Swallow; All-CHL (Honorable Mention): Carter Cushman and Christian Mangano; All-Southwest District: Connor Wilkes - Southwest Division III Player of the Year, Liam Brady, Brady Evans, Aiden Faber, Ernesto Rodriguez-Cayro, and Bryan Daniel - Southwest Division III Coach of the Year; All-State: Connor Wilkes - Ohio Division III Player of the Year, Brady Evans, and Bryan Daniel - Ohio Division III Coach of the Year.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2025

We congratulate and celebrate Indian Hill High School Soccer Coach Bryan Daniel on being named the 2024 Boys Small Public National Coach of the Year by United Soccer Coaches. The announcement follows the Indian Hill High School Soccer Team’s undefeated season that culminated with earning the Ohio High School Athletic Association (OHSAA) Division III State Championship in November 2024, making school history for the program.

We celebrate Indian Hill Elementary School (IHES) for securing nine of the top 10 elementary teams in the state out of 139 total – including first place – for the Stock Market Game, sponsored by the non-profit Alpaugh Family Economics Center, University of Cincinnati (UC). The winning team included IHES students Joey Hartman, Grayson Kirkwood, and Hadley Stetler, who made $32,000 in 10 weeks. The students will compete at UC on May 1 for the grand prize.

We celebrate the Indian Hill High School (IHHS) student-athletes who took center stage at the Indian Hill High School Gym for a celebration Wednesday, December 11 to commit to continue both academic and athletic careers beyond high school during a college signing ceremony. Participating students included seniors Caroline Brown (Tennis, Colgate University) and Cassie Larsen (Lacrosse, Furman University).

Mr. Koennecke presented on enrollment.

APPROVAL OF OVERNIGHT FIELD TRIPS (012514) – Mr. Marx moved, seconded by Mr. Tullis, to approve the following overnight field trips:

Indian Hill High School Quiz Team - Rosemont, IL 4/24/25-4/27/25)

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (012515) – Mr. Marx moved, seconded by Mr. Tullis, to approve the following resolution:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2025

Roll call vote was as follows: Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF SCIENCE OF READING PROFESSIONAL DEVELOPMENT STIPEND TO BE REIMBURSED UNDER HOUSE BILL 33 OF THE 135TH ASSEMBLY (012516) – Mr. Marx moved, seconded by Mr. Tullis, to approve the following stipend:

Amy Dunlap, $400.00 Ellen Hughes, $400.00 John Rodenberg, $400.00 Trista Emmons, $400.00 Sean Minion, $400.00 Laura Monahan, $1,200.00

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

PERSONNEL ACTIONS, TUITON REIMBURSEMENTS AND PROFESSIONAL MEETINGS (012517) – Mr. Marx moved, seconded by Mr. Tullis, to approve the following the following personnel matters as recommended by the Superintendent:

Approval of Supplemental Contracts 2024-2025

Kirsten Gray, Alumni Project, $30.00/hr up to 160 hours Philip Clary, ES Accompanist, $1,000.00
Brian Phelps, OHSAA Tournament Pay, $600.00 Julius King, OHSAA Tournament Pay, 500.00 Michell Cowherd, OHSAA Tournament Pay, $550.00 Debbie Friend, OHSAA Tournament Pay, $400.00 Jeri Heckel, OHSAA Tournament Pay, $600.00 Kolby King, OHSAA Tournament Pay, $275.00
TJ Buckley, OHSAA Tournament Pay, $500.00 Terri Konte, OHSAA Tournament Pay, $400.00 Susan Blackson, OHSAA Tournament Pay, $400.00 Susan Timberlin, OHSAA Tournament Pay, $200.00 Ethan Acuri, OHSAA Tournament Pay, $100.00 Raelyn Cowherd, OHSAA Tournament Pay, $200.00 Matt McKinney, OHSAA Tournament Pay, $100.00 Eric Cameron, OHSAA Tournament Pay, $175.00 Logan Neff, OHSAA Tournament Pay, $100.00
Quincy Tillinghast, Boys Basketball Assistant Coach, $1,400.00

Retirement

Vera Hayslip, Middle School Science Teacher, effective end of school year 2025

Change of Classified Contract

Kolby King, Athletic Worker, $15.00/hr, effective 1/6/25 Paula Hardek, Educational Aide, $25.00/hr, effective 1/1/25

Approval of Classified Staff Contracts (2024-2025) Brody Burleson, Transportation Van Driver, $21.10/hr Saida Rangel-Briseno, Educational Aide, $18.50/hr

Third Party Payment

Leslie Lakamp, Western Governors University, $200.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2025

Tuition Reimbursement

Andy Gruber, Xavier University, $904.50 Philip Clary, Rider University, $3,500.00 Julie Ryan, University of Cincinnati, $252.00 Julie Ryan, University of Cincinnati, $84.00
Cristina Smith, University of Cincinnati, $1,341.00 Cristina Smith, University of Cincinnati, $447.00
Brandon Nelson, Bowling Green State University, $1,822.60

Roll call was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF MINUTES (012518) – Mr. Warfel moved, seconded by Sumerel, to approve the minutes of the November 26, 2024 regular meeting. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF FINANCIAL REPORTS (012519) – Mr. Warfel moved, seconded by Sumerel, to approve the financial reports as presented for the month ended December 31, 2024. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF THE CLIENT BUSINESS ASSOCIATE AGREEMENT WITH HUB INTERNATIONAL MIDWEST (012520) – Mr. Warfel moved, seconded by Sumerel, to approve the Client Business Associate Agreement. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF CONTRACTS (012521) – Mr. Warfel moved, seconded by Sumerel, to approve the following contracts for 2024-2025 school year:

In Balance Ranch Academy, Schooling Cost for Student, $13,500.00 per month

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

ACCEPTANCE OF DONATIONS (012522) – Mr. Warfel moved, seconded by Sumerel, to accept the following donations:

IH Foundation, Middle School, Stream Water Table, $3,400.00

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

TAX BUDGET HEARING

The annual hearing for tax budgets in Ohio, including for the Indian Hill School District, serves as an opportunity for public discussion of the district's proposed financial plans for the upcoming fiscal year. The hearing ensures transparency and compliance with Ohio Revised Code requirements, providing stakeholders-including community members and local government officials-the opportunity to examine projected revenues, expenditures, and tax rates. This process enables public input on budgetary priorities

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2025

while ensuring alignment with the district's educational goals and operational needs. Upon approval by the Board of Education, the Budget is submitted to the county auditor for approval.

Mr. Davis asked if there were any questions or comments and upon hearing none closed the tax budget hearing.

ADOPTION OF FISCAL YEAR 2026 TAX BUDGET (012523) – Mr. Sumerel moved, seconded by Mr. Warfel, to adopt the Fiscal Year 2026 tax budget as presented. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

NEOLA POLICY UPDATES – SECOND READING (012524) – Mr. Tullis moved, seconded by Mr. Warfel, to adopt the following policies as read:

0100 – Definitions 0142.1 – Oath
0151 – Organizational Meeting 0152 – Officers
0155 - Committees

0163 – Presiding Officer 0164 – Notice of Meetings
0165 (New) – Board Meetings 0165.1 (Rescind) – Regular Meetings 0165.2 (Rescind) - Special Meetings 0166 (Replacement) – Agendas
0167.2 (Renumbered) – Executive Session

0167.7 (Renumbered/Revised) – Use of Personal Communication Devices 0173 (Rescind) – Board Officers
1130 – Conflict of Interest 3113 – Conflict of Interest
4120.08 – Employment of Personnel of Co-Curricular/Extra-Curricular Activities 4113 – Conflict of Interest
4121 – Criminal History Record Check 5131 – Student Transfers
5136 – Personal Communication Devices 5136.01 (Rejected) – Electronic Equipment 5200 - Attendance
5500 – Student Conduct 5780 – Student/Parent Rights 6110 – Grant Funds
6111 – Internal Controls

6112 – Cash Management of Grants

6114 – Cost Principles – Spending Federal Funds 6220 – Budget Preparation
6320 – Purchasing and Bidding

6325 – Procurement – Federal Grants/Funds 6460 – Vendor Relations
6550 – Travel Payment & Reimbursement/Relocation Costs 7310 – Disposition of Surplus Property
7450 – Property Inventory

7530.01 – Board-Owned Technology Resources Used for Communication 7530.02 – Staff Use of Personal Communication Devices
7540.03 – Student Technology Acceptable Use and Safety 7540.04 – Staff Technology Acceptable Use and Safety 7540.09 New – Artificial Intelligence (“AI”)
8310 – Public Records

9160 – Public Attendance at School Events

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 14, 2025

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

OTHER BUSINESS BY BOARD/ADMINISTRATION

APPROVAL OF RESIGNATION (012525) – Mr. Tullis moved, seconded by Mr. Warfel, to accept the resignation agreement of Jason Keith, Middle School Social Studies Teacher, effective end of school year 2025. Roll Call was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

Mr. Koennecke recognized the Board. January is Ohio School Board Recognition Month.

ADJOURNMENT (012526) – Mr. Marx moved, seconded by Mr. Tullis, to adjourn the Regular Meeting of the Indian Hill Board of Education at 7:28 p.m. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

___________________________________________ Board President

______________________________________________ CFO/Treasurer