INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of November 15, 2022

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, November 15, 2022, at 6:30 p.m., in the Indian Hill High School Auditorium, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. Mr. Tullis, President, called the meeting to order at 6:32 p.m. and roll call showed the following members as present:

Mrs. Aichholz
Mr. Sumerel

Mr. Marx	Mrs. Singh Mr. Tullis

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Jim Nichols, Heather Higdon, Mike Dietz, Eric Cimini, Amy Campa, Erin Owens, Michal Eubanks, Andy Gruber, Jen Earhart, Julie Pfeiffer, Chris Soto, Skanska; Holly McLean, MCS & Associates, Jeff Smoker, Skanska; Mike Mendenhall, MCS & Associates, Chris Patek, MSA; and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (112201) – Mrs. Singh moved, seconded byMrs. Aichholz, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGEOF ALLEGIANCE– Superintendent Koennecke led the recitationofthe Pledge ofAllegiance.

PUBLIC COMMENTARY – There wasno public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

Indian Hill High School (IHHS) congratulates Krish Ranjan who earned the Presidential Volunteer Service Gold Award for volunteering more than 100 hours in STEM. Krish was nominated for his outstanding efforts by iSpace.

We want to recognize the Indian Hill High School Class of 2023. Our seniors spent Friday, October 28 at 10 Cincinnati-area nonprofit organizations volunteering. We are incredibly proud of their dedication to serve others. During their tenure at IHHS, students fulfill 10 volunteer hours as freshmen, 10 hours as sophomores, 20 hours as juniors, and 20 hours as seniors.

For the 3rd year in a row, Indian Hill will be the recipient of one of the P&G Robotics Grants. This year the award is $2,200. Congratulations to teachers Myrtis Smith and Vic Schultz. The middle school program has grown to add a 4th team this year and there is a large number of 6th graders participating in the Robotics Club. The first competition is December 10 at Loveland High school. Seven teams will be in action!

Indian Hill High School (IHHS) congratulates the Girls Tennis Team members who qualified for the state tournament!

Indian Hill High School (IHHS) congratulates the Boys Cross Country Team for qualifying for the state tournament last weekend at Fortress Obetz. Senior Liam Morris made the podium.

Congratulations to the 17 First Team CHL All-Stars, 18 2nd Team All-Stars, and 12 honorable mention fall sports athletes. A special congratulation to Volleyball Coach Sherri Henry for being named Coach of the Year. Congratulations to Connor Wilkes (Soccer), Piper Isgrig (Golf) and Caroline Brown (Tennis) being named CHL Athletes of the Year.

Congratulations to the six Indian Hill High School student-athletes who joined an elite six percent in the country who earned the opportunity of advancing both their academic and athletic careers beyond high school during our college signing ceremony. These outstanding seniors include: Jordan Church, Emily Eckert, Mia Fiore, Gibson Holmes, Rose Vigran, and Courtney Wenker.

Dr. Owens provided an Indian Hill Primary School Initiative Update.

Mr. Nichols provided an Operations Update. The District’s construction team provided an update on progress and change orders.

Mr. Davis provided a Five-Year Forecast Presentation.

OVERNIGHT FIELD TRIPS (112202) - Mr. Sumerel moved, seconded byMr. Marx, to approve the following overnight field trips.

Indian Hill High School Quiz Team - Copley, OH, 2/24/23-2/25/22 Indian Hill High School Quiz Team - Glasgow, KY 1/27/23-1/28/23

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 15, 2022

Girls Basketball - Lexington, KY 11/18/22-11/19/22
Boys Basketball - Pensacola Beach, FL 12/26/22 - 12/30/22

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

PERSONNEL ACTIONS (112203) – Mr. Sumerel moved, seconded byMr. Marx, to approve the following personnel matters as recommended by the Superintendent:

Approval of Non-Certified Staff Contracts/Salaries (2022-2023) Susan Burns, Bus Driver, $25.19/hour, effective 10/24/2022
Jennifer Burton, Executive Administrative Assistant, $57,000.00 effective 11/28/2022 Rachel Price, Executive Administrative Assistant, $53,000.00, effective 11/28/2022

Supplemental/Personal Service Contracts (2022-2023)
Steve Overberg, IHTN Assistant, $30/hour, not to exceed $1,500.00 per semester Michael Piergalski, Tennis Camp, $1,275.91
Sherri Henry, Volleyball Playoffs, $150.00 Haley Henry, Volleyball Playoffs, $150.00 Nate Schatzman, Volleyball Playoffs, $150.00 Wade Ward, Tennis Playoffs, $450.00 Michael Piergalski, Tennis Playoffs, $450.00 Adam Wolter, Tennis Playoffs, $450.00
Amy Dunlap, Girls Soccer Playoffs, $300.00 Matt Hindman, Girls Soccer Playoffs, $300.00 Monica Brown, Girls Soccer Playoffs, $300.00 Julia Kunkel, Girls Soccer Playoffs, $300.00 Sarah Wagoner, Girls Soccer Playoffs, $300.00 Tara Rose, Field Hockey Playoffs, $150.00 Kirsta Rose, Field Hockey Playoffs, $150.00 Holly Antoun, Field Hockey Playoffs, $150.00 Susan Savage, Cross Country Playoffs, $450.00 Adam Boehm, Golf Playoffs, $300.00
Bryan Daniel, Boys Soccer Playoffs, $300.00 Mike Fry, Boys Soccer Playoffs, $300.00 Tony Awor, Boys Soccer Playoffs, $300.00 Bill Mees, Boys Soccer Playoffs, $300.00 Emily Fry, STEP, $18.11/hour
Philip Clary, Bowling Coach, $2,700.00
Jennifer Butler, Executive Administration Consult, $35/hour, not to exceed 10 hours

Retirements/Resignations
Jennifer Butler, Executive Administrative Assistant, effective October 28, 2022 Ryan McGaha, IHTN Assistant, October 21, 2022
Maeve Mallory, Educational Aide, effective November, 3 2022 Lucy Pavlick, Media Aide, effective December 31, 2022

Tuition Reimbursement
Amanda Taylor, University of Pacific, $316.00 Christine Wise, Ashland University, $180.00 Sarah Kellett, University of Pacific, $316.00

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 15, 2022

APPROVAL OF MINUTES (112204) – Mr. Marx moved, seconded byMr. Sumerel, to approve the minutes the October 18, 2022 regular meeting. Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF FINANCIAL REPORTS (112205) – Mr. Marx moved, seconded by Mr. Sumerel, to approve the financial reports as presented for the month ended October 31, 2022. Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL TO PAY INVOICES (112206) – Mr. Marx moved, seconded by Mr. Sumerel, to pay the following invoices in accordance with Section 5705.41 (D)(1):

Jason Learning, Teacher Training Workshop, $5,500.00

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF CONSTRUCTION CONTRACTS (112207) – Mr. Marx moved, seconded by Mr. Sumerel, to approve the following new contracts.

American Sound and Electronics, Inc., Primary School Intercom System, $33,055.41

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

RESOLUTIONREQUESTING THE COUNTY AUDITOR TO MAKE ADVANCE PAYMENTOF TAXES (112208) -Mr. Marx moved, seconded by Mr. Sumerel, to adopt the following resolution;

WHEREAS, the Ohio Revised Code allows a taxing authorityto request payment fromthe County Auditor funds derived from taxes or other sources to the County Treasurer, which may be held on account of a local subdivision;

NOW, THEREFORE, BE IT RESOLVED bythe Indian Hill Exempted Village School Board of Education as follows:

SECTION I

That the Auditor and the Treasurer of Hamilton County in accordance with Ohio Revised Code § 321.34, be requested to drawand payto the Indian Hill Exempted Village School District upon the written request of Mick Davis, Treasurer, to the County Auditor, funds due in any settlement of collection year 2023 derived from taxes or other sources, payable to the County Treasurer to the account of the Indian Hill Exempted Village School District and lawfully applicable for the purposes of the 2023 or 2024 fiscal year.

SECTION II

That the Treasurer of the Indian Hill Exempted Village School District shall forward to the County Auditor a certified copy of this resolution.

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

RESOLUTION TO FILE A MODIFIED TAX BUDGET WITH THE COUNTY AUDITOR (112209) - Mr. Marx moved, seconded byMr. Sumerel, to adopt the following resolution;

WHEREAS, Section 5705.28 of the Ohio Revised Code requires a board of education to adopt an annual tax budget on or before January 15th for the next succeeding fiscal year; and

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 15, 2022

WHEREAS, Section 5705.281 of the Ohio Revised Code authorizes the county budget commission to waive the requirement that a school district adopt a tax budget as provided under Section 5705.28 of the Ohio Revised Code, and instead authorize the board of education to provide such information to the county budget commission as may be required by the commission to perform its duties under Chapter 5705 of the Ohio Revised Code; and

WHEREAS, the Hamilton County Auditor has informed the Board of Education of the Indian Hill Exempted Village School District (the “Board of Education”) that it is required to pass a Resolution authorizing the Treasurer of the Board of Education to make a request to waive the requirement of the adoption of a tax budget, and instead request to file a modified tax budget in accordance with Section 5705.281 of the Ohio Revised Code; and

WHEREAS, the Board of Education has utilized a modified tax budget in prior years and believes that its continued use is advantageous since it provides additional information on the long-term financial plan of the District and utilizes a format that has become familiar to the Board of Education and its community.

NOW, THEREFORE, BE IT RESOLVED bythe Indian Hill Exempted Village School Board of Education as follows:

SECTION I

The Treasurer of the Board of Education is hereby authorized and directed to request the abilityto file a modified tax budget for the 2023/24 fiscal year. The Treasurer shall make said request by sending a letter addressed to the Hamilton County Budget Commission and including a copy of this Resolution with his letter.

SECTION II

The Treasurer of the Board of Education is hereby authorized and directed to do all things necessaryto ensure the Board of Education may utilize the modified tax budget for the 2023/24 fiscal year.

SECTION III

It is found and determined that all formal actions of this Board concerning or related to the adoption of this Resolution were adopted in an open meeting of this Board, and all deliberations of this Board and anyof its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code.

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF THE FIVE-YEAR FORECAST AND ASSUMPTIONS (112210) – Mr. Marx moved, seconded byMr. Sumerel, to approve the five-year forecast and assumptions, as presented. Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

RESOLUTION TO AMEND FY2023 ANNUAL APPROPRIATIONS (112211) – Mr. Marx moved, seconded byMr. Sumerel, to adopt a Resolution to amend the FY2023 Permanent Annual Appropriations, originallyapproved August 16, 2022 by the following amounts:

Increase Fund 001 (General Fund) by $500,000.00 Increase Fund 004 (Construction) by $7,000,000.00 Increase Fund 035 (Severance) by $50,000.00 Increase Fund 516 (Title VI-B IDEA) by $64,151.52
Increase Fund 551 (Title III-Immigrant) by $13,348.32
Increase Fund 584 (Student Support & Academic Enrichment) by $324.54 Increase Fund 590 (Improving Teacher Quality) by $2,790.06

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye