INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Organizational/Regular Meeting of January 9, 2024

An Organizational meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 9, 2024, at 6:30 p.m., in the Indian Hill Board Office Community Room, 6855 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mr. Sumerel, presiding at 6:30 p.m. and roll call showed the following members as present:

Mr. Marx Mr. Sumerel

Mrs. Singh Mr. Tullis

PLEDGE OF ALLEGIANCE – Mr. Davis led the recitation of the Pledge of Allegiance.

OATH OF OFFICE – Mr. Davis issued the Oath of Office to Mrs. Singh. Mr. Davis reported to the Board that Mr. Warfel had received his Oath of Office prior to the January meeting.

ROLL CALL - Roll call showed the following members as present:

Mr. Marx Mr. Sumerel

Mrs. Singh Mr. Tullis

Also present were Kirk Koennecke, Melissa Stewart, Jim Nichols, Mick Davis, Andy Gruber, Erin Owens, Nate Eigher, Whitney Buell, Drew Renner, Brian Phelps, Jeff Damadeo, Danielle Lintz, Lauren Gentene, Klaus Koennecke, Phyllis Koennecke, Tom Millard, Alice Bohn, Mark Richardson, Suzy Koennecke, Bob Riggs – Oswald Construction, Kevin Spector – SMP Design, Julie Pfeiffer, Jennifer Theiss, Dave Stewart, Harry Snyder – Superintendent of Great Oaks, Cash Hayden, Mike Dietz, Lisa Scovis – Northpointe Advisory Services, Amy Clark, Lateef Johnson, Jenny Burton, Eric Cimini, Heather Higdon, Charlie Evans and Penny Bruck.

ADOPTION OF ORGANIZATIONAL BUSINESS MEETING AGENDA (012401) – Mr. Tullis moved, seconded by Mr. Marx, to adopt the agenda of the organizational business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

ELECTION OF OFFICERS - PRESIDENT - Mr. Tullis nominated Nolan Marx to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2024. Upon receiving no further nominations, Mr. Sumerel closed nominations for President of the Indian Hill Exempted Village School District Board of Education. Mr. Marx, Mr. Sumerel, and Mr. Tullis answered in the affirmative for Mr. Marx to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2024. Mrs. Singh abstained from casting a vote for President.

ELECTION OF OFFICERS - VICE-PRESIDENT - Mrs. Singh nominated Mr. Tullis to serve as Vice-President of the Indian Hill Exempted Village School District Board of Education during calendar year 2024. Upon receiving no further nominations, Mr. Marx closed nominations for Vice-President of the Indian Hill Exempted Village School District Board of Education. Mr. Marx, Mrs. Singh, Mr. Sumerel and Mr. Tullis answered in the affirmative for Mr. Tullis to serve as Vice-President of the Indian Hill Exempted Village School District Board of Education during calendar year 2024.

RESOLUTION TO ESTABLISH DATES, TIMES, PLACES OF MEETINGS DURING 2024 (012402) – Mr. Tullis moved, seconded by Mr. Sumerel, to establish the following dates for Board of Education meetings during 2024 to be held at 6:30 p.m. in the Indian Hill Board Office Community Room, 6855 Drake Road, Cincinnati, Ohio 45243 unless location changed by notice. The Board may, in the event it is necessary, schedule an executive session to begin promptly at 6:30 p.m.

February 20, 2024 March 19, 2024 April 9, 2024 May 28, 2024 June 25, 2024 August 13, 2024

September 17, 2024 October 8, 2024 November 26, 2024 December 10, 2024
January 14, 2025 (Organizational & Regular) January 15, 2025 (Alternate date for Organizational Meeting in case of inclement weather)

Roll call vote was as follows:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 9, 2024

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION AUTHORIZING SIGNING OF ALL CHECKS BY TREASURER ONLY (012403) - Mr. Tullis moved, seconded by Mr. Sumerel, to authorize the signature of the Treasurer only on all checks, warrants, stop payments and other negotiable orders of withdrawal during calendar year 2024. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION AUTHORIZING THE INVESTMENT OF FUNDS (012404) - Mr. Tullis moved, seconded by Mr. Sumerel, to authorize the Treasurer to invest the funds of the District in accordance with Board Policy and legal constraints and instruct the Treasurer to submit an Investment Report for Board approval on a monthly basis during calendar year 2024. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION AUTHORIZING THE TREASURER/SUPERINTENDENT TO ENTER INTO CONTRACTS LESS THAN $25,000 SUBJECT TO APPROPRIATIONS AND WITHOUT FURTHER BOARD ACTION (012405) Mr. Tullis moved, seconded by Mr. Sumerel, authorize the Treasurer/Superintendent to enter into contracts less than $25,000 subject to appropriations and without further action by the Board for calendar year 2024. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION TO ESTABLISH BOARD SERVICE FUND (012406) - Mr. Tullis moved, seconded by Mr. Sumerel, to establish a Service Fund in the amount of $2,000 for 2024 to pay for the expenses actually incurred by members of the Board of Education in the performance of their duties and expenses of members-elect actually incurred in connection with their training and orientation to their duties before taking office. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION AUTHORIZING PROFESSIONAL MEETING LEAVES (012407) - Mr. Tullis moved, seconded by Mr. Sumerel, to authorize the attendance of the Superintendent and/or Treasurer at any regional and State professional meetings and provide reimbursement for expenses incurred upon submission of proper documentation in accordance with Board policy. Roll call vote was as follows:
Mr. Marx, aye	Mrs. Singh, aye Mr. Sumerel, aye	Mr. Tullis, aye

RESOLUTION TO APPOINT TREASURER TO SERVE AS DISTRICT REPRESENTATIVE ON THE TAX INCENTIVE REVIEW COUNCIL (012408) - Mr. Tullis moved, seconded by Mr. Sumerel, to appoint Treasurer to serve as district representative on the Tax Incentive Review Council. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION TO APPOINT TREASURER TO RECEIVE PUBLIC RECORDS TRAINING ON BEHALF OF BOARD MEMBERS (012409) - Mr. Tullis moved, seconded by Mr. Sumerel, to appoint Treasurer to receive public records training on behalf of Board members. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 9, 2024

RESOLUTION TO APPOINT SUPERINTENDENT OR HIS DESIGNEE AS BOARD DESIGNEE FOR SUSPENSION APPEALS (012410) - Mr. Tullis moved, seconded by Mr. Sumerel, to appoint Superintendent or his designee as Board designee for suspension appeals. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION TO APPOINT SUPERINTENDENT TO ACCEPT RESIGNATIONS UPON RECEIPT (012411) - Mr. Tullis moved, seconded by Mr. Sumerel, to appoint Superintendent to accept resignations upon receipt. Roll call vote was as follows:
Mr. Marx, aye	Mrs. Singh, aye Mr. Sumerel, aye	Mr. Tullis, aye

2024 BOARD COMMITTEE APPOINTMENTS – Mr. Marx made the following committee appointments for calendar year 2024:
Instruction and Technology
	Niki Singh*, Nolan Marx
	
Operations
	Bear Tullis*, Robert Warfel
	
Professional Relations/Personnel
	Nolan Marx*, Craig Sumerel
	
Finance/Audit
	Craig Sumerel*, Bear Tullis
	
Legislative Liaison
	Robert Warfel
	
Indian Hill Public Schools Foundation Liaison
	Bear Tullis

* Denotes Committee Chairperson

ADJOURNMENT (012412) Mr. Sumerel moved, seconded by Mr. Tullis, to adjourn the Organizational Meeting of the Indian Hill Board of Education at 6:39 p.m. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

A Regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 9, 2024, in the Indian Hill Board Office Community Room, 6855 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mr. Marx at 6:39 p.m. and roll call showed the following members as present:

Mr. Marx Mr. Sumerel

Mrs. Singh Mr. Tullis

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (012413) – Mr. Tullis moved, seconded by Mr. Sumerel, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PUBLIC COMMENTARY – NONE

CORRESPONDENCE AND ANNOUNCEMENTS –

Monthly Thank You Video Feature: A Ribbon Cutting on Unparalleled Arts

January is School Board Recognition Month, and we want to celebrate our incredible Board of Education members who dedicate countless hours to the success of our Braves. On behalf of all the students, staff, parents, community members, and administrators, I offer you a most sincere thank you for all you do. During this month, we will celebrate each Board member on our social media platforms and within our beBRAVE digital newsletter.

Thank you to Ken Stegman and the maintenance staff for their tireless efforts to finish high quality facilities and to keep our campus safe and clean.

Celebration of our CEO/Superintendent Kirk Koennecke for being named the National Association of School Superintendents 2023 Superintendent of the Year.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 9, 2024

Jim Nichols presented on the Ohio Attorney General’s School/Law Enforcement Technology Linking Safety Notification Grant

Bob Riggs from Oswald Construction and Kevin Spector from SMP Design presented an update on the Fieldhouse Project

APPROVAL OF OVERNIGHT FIELD TRIPS (012414) - Mr. Sumerel moved, seconded by Mr. Tullis, to approve the following overnight field trips:

Indian Hill High School Quiz Team - Copley, OH 2/23/24-2/24/24 (Attachment) Indian Hill High School Quiz Team - Rosemont, IL 4/25/24-4/28/24 (Attachment)
Indian Hill High School Varsity Wrestling - Woodstock, OH 1/12/24-1/13/24 (Attachment)

Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (012415) - Mr. Sumerel moved, seconded by Mr. Tullis, to approve the following resolution:

Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

PERSONNEL ACTIONS, TUITON REIMBURSEMENTS AND PROFESSIONAL MEETINGS (012416) - Mr. Sumerel moved, seconded by Mr. Tullis, to approve the following the following personnel matters as recommended by the Superintendent:

Tuition Reimbursement

Andy Gruber, Xavier University, $1,107.00 Andy Gruber, Xavier University, $369.00 Lindsay Kearns, University of Dayton, $1,460.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 9, 2024

William Guy, Xavier University, $1,752.00 Philip Clary, Rider University, $3,312.00

Approval of Supplemental Contracts 2023-2024 Sandy Gemmel, Home Instruction, $41.00/hr Amy Smart, Home Instruction, $41.00/hr
AJ Froehlich, Boys Head Varsity Lacrosse Coach, $8,000.00 Phil Clary, Vocal Director for MS Fall Show, $1,000.00
Phil Clary, Pit Member, $600.00

Phil Clary, Accompanist for the ES Winter Concert, $500.00 Angela DeMoss, Pit Member, $600.00
Trista Emmons, Pit Member, $600.00 Don Barker, Pit Member, $1,500.00

Retirements/Resignations 

Monica Mroz, Playground Aide, effective 12/22/23

Approval of Non-Certified Staff Contracts/Salaries (2023-2024) Rebecca Baker, Educational Aide, $18.75/hr

APPROVAL OF MINUTES (012417) – Mr. Sumerel moved, seconded by Mr. Tullis, to approve the minutes of the December 12, 2023 regular meeting. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF FINANCIAL REPORTS (012418) – Mr. Sumerel moved, seconded by Mr. Tullis, to approve the financial reports as presented for the month ended December 31, 2023. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF CONTRACTS (012419) – Mr. Sumerel moved, seconded by Mr. Tullis, to approve the following contracts for 2023-2024 school year:

Maxim Healthcare Staffing, Supplemental Healthcare Staffing

Cincy Entertainment Services, Replace High School Gym Sound System, $49,139.53 Energy Optimizers, Replace Lighting and Ceiling Cleaning, $108,970.00

Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF CONSTRUCTIONS (012420) – Mr. Sumerel moved, seconded by Mr. Tullis, to approve the following construction contracts:

Skanska USA Building, Inc., Change Order (GMP) #10, Hydronic Pipe Remobilization, $29,196.15

Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF LUNCH PRICES (012421) – Mr. Sumerel moved, seconded by Mr. Tullis, to approve the following lunch prices for school years 2023 and 2024:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 9, 2024

Primary and Elementary, $3.25

Middle and High School Meal Equivalency, $3.71

Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

ADOPTION OF FISCAL YEAR 2025 TAX BUDGET (012422) – Mr. Sumerel moved, seconded by Mr. Tullis, to adopt the Fiscal Year 2025 tax budget as presented:

Roll call vote was as follows:
Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

OTHER BUSINESS BY BOARD/ADMINISTRATION None

ADJOURNMENT (012423) – Mr. Tullis moved, seconded by Mrs. Singh, to adjourn the Regular Meeting of the Indian Hill Board of Education at 7:30 p.m. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

___________________________________________ Board President

Mrs. Singh, aye Mr. Tullis, aye

______________________________________________ CFO/Treasurer