INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of October 17, 2023

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, October 17, 2023, at 6:30 p.m., in the Indian Hill High School Multi-Purpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. Mr. Sumerel, President, called the meeting to order at 6:30 p.m. and roll call showed the following members as present:

Mrs. Aichholz
Mr. Sumerel

Mr. Marx		Mrs. Singh Mr. Tullis

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Jim Nichols, Julie Pfeiffer, Greg Phillips, SMP; Bob Riggs, Oswald Company; Lindsay Selders, Oswald Company; Ken Oswald, Oswald Company; Brian Phelps, Monica Gibson, Jennifer Theiss, Mike Dietz, Jackie McCarthy, Sean Cole, Meghan Cole, Tori Frericks, Jenny Burton, Eric Cimini, Heather Higdon and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (102301) – Mrs. Aichholz moved, seconded by Mrs. Singh, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE – Superintendent Koennecke led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

Monthly Thank You Video Feature: IHMS teachers celebrate being named a Special Olympics Unified Champion School

We congratulate 11 of our talented Indian Hill High School student-musicians who were selected to perform with the Ohio Music Education Association (OMEA) All-State Band, Choir, and Orchestra ensembles for 2024. These students were selected from thousands of submissions from high school students throughout the state. The complete list of Indian Hill High School students performing includes: Isaac Scott (Band), Geno Cardosi (Choir), Freddie Kong (Choir), Elyse Longbottom (Choir), Hayden Longbottom (Choir), Melissa Muench (Choir), Kyle Peterson (Choir), Makenna Peterson (Choir), Kaylie Withers (Choir), Aaron Scott (Orchestra), and Grace Yu (Orchestra Alternate).

We are pleased to share that Indian Hill has been selected as the No. 1 school district in Ohio out of 605 districts ranked by Niche. Additionally, Indian Hill High School has been selected as the No. 1 high school in Ohio out of 873 high schools ranked by Niche.

We celebrate Indian Hill Middle School for being named a Special Olympics Unified Champion School. IHMS is the only middle school in Ohio with this accolade. Special Olympics Ohio joined the Braves Friday, September 29 for a special presentation to surprise students. The Special Olympics Unified Champion Schools (UCS) program is aimed at promoting social inclusion through intentionally planned and implemented activities affecting systems-wide change. We celebrate our accomplishments so far, and we continue to look for new opportunities for inclusion in the future.

We congratulate the 19 students who were recognized as part of the National Merit Scholarship Corporation for their outstanding performance last year on the Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT). Seven students from Indian Hill High School have qualified for the National Merit Semifinalist Competition: Sophia Chen, Michael Chun, Jesslyn Gunadi, Tyler Huang, Jude Jamison, Rohin Kotian, and Krish Ranjan. In addition, 12 Indian Hill High School students have been recognized as National Merit Commended Scholars: Alex Castellini, Eshaan Gandhi, Trent Hartman, Euan Ji, David Liu, Sri Masturzo, Robert Poffenberger, Jack Pollock, Miles Taylor, Alex Tran, Arjun Verma and Claron Wang.

We congratulate Indian Hill Middle School (IHMS) Latin students who earned accolades during the University of Cincinnati Certamen Competition on Saturday, September 30. Out of 60 students representing 12 schools, four Braves earned medals during the event, including: Tinsley Haynie and Michael Miller, who each earned gold for the IHMS intermediate team; Sophie Tindale, who earned silver the for the IHMS advanced team; and Christian Wheeler, who earned bronze for the IHMS novice team.

Mr. Jim Nichols gave an Operations Update

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – October 17, 2023

SECOND READING OF THE 2024-2025 SCHOOL CALENDAR (102302) – Mr. Tullis moved, seconded by Mr. Marx to approve the 2024-2025 school calendar as presented:

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – October 17, 2023

APPROVAL OF OVERNIGHT FIELD TRIP (102303) – Mr. Tullis moved, seconded byMr. Marx to approve the following overnight field trip.

Indian Hill High School Grades 9 -12 - Service travel to Peru (Lima, Cuzcu, Machu Picchu, Lake Titicaca), May 29, 2025 - June 10, 2025

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (102304) – Mr. Tullis moved, seconded byMr. Marx, to approve the following resolution:

The Superintendent of Schools, Kirk Koennecke recommends that the board of education adopt the following resolution:

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

PERSONNEL ACTIONS, TUITION REIMBURSEMENTS AND PROFESSIONAL MEETINGS (102305) – Mr. Tullis moved, seconded byMr. Marx, to approve the approve the following personnel matters as recommended by the Superintendent:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – October 17, 2023

Approval of Non-Certified Staff Contracts/Salaries (2023-2024) Michell Cowherd, Athletics Administrative Assistant, $25.48/hr Lynn Moore, MS Administrative Assistant, $25.76/hr
Angela Hutson, Bus Driver, $30.18/hr

Approval of Classified Substitutes (2023-2024 School Year) Tommy Blanton, Sub Bus Driver\

Approval Supplemental/Personal Service Contracts (2023-2024) Phil Clary, Assistant Choir Director - Accompanist, $2,251.00 Ricardo Hill, Boys Basketball Head Coach, $10,600.00
Carlitos Anderson, Boys Basketball JV Head Coach, $6,000.00 Rob Starkey, Boys Basketball, 9th Grade Head Coach, $5,800.00 Fred Tudor, Boys Basketball Assistant Coach, $2,800.00
Kevin Handel, Boys Basketball Assistant Coach, $2,000.00 Ricardo Hill, Jr., Boys Basketball Assistant Coach, $700.00
Don Louden, Boys Basketball Varsity Assistant Coach, $2,200.00 Tim Myrick, Boys Basketball 8th Grade Coach, $4,900.00
Jason Thompson, Boys Basketball 7th Grade Coach, $4,400.00 Don Louden, Boys Basketball 7th and 8th Grade Coach, $2,000.00 Noah Antoun, Boys Basketball 7th and 8th Grade Coach, $2,200.00 Rachael Smith, Girls Basketball Head Coach, $10,000.00
Kaitlyn Shurts, Girls Basketball JV Head Coach, $7,200.00 Maria Napolitano, Girls Basketball Assistant Coach, $5,800.00 Katherine Arnold, Girls Basketball Assistant Coach, $3,100.00 Sarah Leach, Girls Basketball 8th Grade Coach, $4,900.00 Kylie Morris, Girls Basketball 7th Grade Coach, $4,900.00 Nate Eigher, Wrestling Head Coach, $5,000.00
Kealli Cummings, Wrestling Assistant Coach, $1,800.00 Casey Abrams, Wrestling Assistant Coach, $4,000.00 Joe Castenir, Wrestling Assistant Coach, $5,000.00
John Jacobs, Wrestling Assistant Coach, $3,800.00 Will Thomure, Wrestling MS Head Coach, $3,800.00 Joey Poole, Wrestling MS Assistant Coach, $2,000.00
Matt Harrison, Swimming Head Coach (Swim), $7,250.00 Ray Noble, Swimming Head Coach (Dive), $3,750.00 Allison Dicke, Swimming HS Assistant Coach, $3,750.00 Susan Burns, Swimming MS Head Coach, $3,750.00
Eric Bass, Swimming MS Assistant Coach, $2,225.00 Ellen Hughes, Bowling Program Director, $2,000.00 Tyler Stansbury, Bowling Head Coach, $4,000.00 Todd Greis, Bowling Assistant Coach, $3,000.00 Kristen Brewer, Cheer Head Coach, $5,850.00
Alexandra Hart, Cheer Assistant Head Coach, $3,750.00 Lead Topits, Cheer MS Head Coach, $2,730.00
Britney DeRisi, Cheer MS Coach, $2,225.00 Abby Farr, ES Art Club Advisor, $1,500.00 Lucy Pavlick, ES Yoga Club Advisor, $1,500.00 Daniel Boyer, Spring eSports, $1,000.00
Jami Wallbank, Braves Leadership Team HS Gifted, $2,700.00
Alex Fries, Braves Leadership Team MS World Languages, $2,700.00 Ashley Morrison, Braves Leadership Team MS Innovation Coach, $2,700.00 Jessica Brown, Braves Leadership Team MS Math, $2,700.00
Julie Ryan, Braves Leadership Team MS English, $2,700.00 Kelly Hartings, Braves Leadership Team MS Science, $2,700.00
Nick Carpenter, Braves Leadership Team MS Counselor, $2,700.00
Sandra Gemmel, Braves Leadership Team MS Intervention Specialist, $2,700.00 Trista Emmons, Braves Leadership Team MS Encore, $2,700.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – October 17, 2023

Debbie Cook, Braves Leadership Team MS English, $2,700.00 Katie Dillenburger, LPDC, $1,525.00
Julie Ryan, Equity Support Facilitator, $750.00
Sandra Gemmel, MS Equity Support Facilitator, $750.00 Amanda Sopko, Braves Leadership Team ES Gifted, $2,700.00
Betsy Henning, Braves Leadership Team ES Innovation Coach, $2,700.00 Denise Hane, Braves Leadership Team ES Grade 5, $2,700.00
Jackie O’Brien, Braves Leadership Team ES Technology, $2,700.00 Lauren Watts, Braves Leadership Team ES, $2,700.00
Loni Jackson, Braves Leadership Team ES, $2,700.00
Megan Idoine, Braves Leadership Team ES Intervention Specialist, $2,700.00 Sarah Kellett, Braves Leadership Team ES Counselor, $2,700.00
John Sommer, LPDC, $1,525.00
Maggie Jones, ES Equity Support Facilitator, $1,500.00
Amy Campa, Braves Leadership Team PS Grade 2, $2,700.00
Charlotte Yarnell, Braves Leadership Team PS Grade Special Events, $2,700.00 Christina Smith, Braves Leadership Team PS Intervention Specialist, $2,700.00 Elizabeth Ruebusch, Braves Leadership Team PS Innovation Coach, $2,700.00 Jennifer Earhart, Braves Leadership Team PS Counselor, $2,700.00
Kate Zink, Braves Leadership Team PS K, $2,700.00
Michal Eubanks, Braves Leadership Team PS Grade 1, $2,700.00 Liz Smallwood, Braves Leadership Team PS UA, $2,700.00 Dana Snyder, LPDC, $1,525.00
Janie Gardner, PS Equity Support Facilitator, $1,500.00

Retirements/Resignations
Vickie Williamson, Administrative Assistant, effective September 22, 2023 (Direct the administration to take any or all action necessary to effectuate said resignation)
Tari Depoy, EMIS/Central Registrar, effective October 25, 2023 Dede Hopper, Educational Aide, effective October 20, 2023

Tuition Reimbursement
Jill Gaughan, University of LaVerne, $405.00 Julia Kunkel, University of Illinois, $2,000.00

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF MINUTES (102306) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the minutes the September 19, 2023 regular meeting. Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF FINANCIAL REPORTS (102307) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the financial reports as presented for the month ended September 30, 2023. Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

APPROVAL TO PAY NOW/THEN INVOICES (102308) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the payment of the following now/then invoice:

Vertical Systems Elevator, Labor and repair for IHHS stage lift, $27,139.67

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – October 17, 2023

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

ESTABLISHMENT OF STUDENT ACTIVITY ACCOUNTS (102309) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the establishment of the following student activity accounts for 2023-2024:

MS Art Club MS French Club

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF RESOLUTION TO PURCHASE SCHOOL BUSES USING THE SOUTHWESTERN OHIO EDUCATIONAL PURCHASING COUNCIL FOR THE BIDDING PROCESS (102310) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the transfer of funds.

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF CONTRACTS (102311) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the following contracts:

Best Point Education & Behavioral Health, Special Education Services Rush Truck Centers, two regular buses at $152,028.00 each
CCMCC Operations, LLC, Product Sale and Distribution of Coca-Cola products

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

NEOLA POLICY UPDATES – SECOND READING (102312) – Mrs. Aichholz moved, seconded by Mr. Marx, to adopt the following policies as read:

0141.2 – Conflict of Interest
0169.1 – Public Participation at Board Meetings 2623.02 – Third Grade Reading Guarantee
3120.08 – Employment of Personnel for Co-Curricular/Extra-Curricular Activities 4120.08 – Employment of Personnel for Co-Curricular/Extra-Curricular Activities 5320 - Immunization
5337 – Care of Students with Active Seizure Disorders

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – October 17, 2023

6240 – Board of Revision Complaints and Countercomplaints 6700 – Fair Labor Standards Act (FLSA)
7440 – Facility Security 8120 - Volunteers
8210 – School Calendar 8330 – Student Records 8600 - Transportation
8650 – Transportation by School Van 9160 – Public Attendance at School Events
9270 – Equivalent Education Outside the Schools & Participation in Extra-Curricular for Students Not Enrolled in the District

Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

OTHER BUSINESS BY BOARD/ADMINISTRATION

The Operations Committee submitted their minutes from the October 10, 2023 meeting. The Finance Committee submitted their minutes from the October 12, 2023 meeting.

APPROVAL IN SELECTION OF OSWALD COMPANY, LLC AS BEST VALUE DESIGN-BUILDER AND APPROVING AGREEMENT FOR DESIGN, PRELIMINARY, AND PRECONSTRUCTION SERVICES (102313) –
Mr. Tullis moved, seconded by Mr. Marx to select the Oswald Company for the field house project. Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

APPROVAL IN SELECTION OF GEOTECHNICAL ENGINEERING SERVICES FOR THE NEW FIELD HOUSE PROJECT (102314) – Mr. Tullis moved, seconded by Mr. Marx to select Geotechnical Engineering Services for the field house project. Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

ADJOURNMENT (102315) – Mr. Tullis moved, seconded byMrs. Aichholz, to adjourn the Regular Meeting of the Indian Hill Board of Education at 7:30 p.m. Roll call vote was as follows:

Mrs. Aichholz, aye
Mr. Sumerel, aye

Mr. Marx, aye		Mrs. Singh, aye Mr. Tullis, aye

\ __________________________________________ Board President

______________________________________________ CFO/Treasurer