INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of November 28, 2023

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, November 28, 2023, at 6:30 p.m., in the Indian Hill High School Multi-Purpose Room, 6865 Drake Road, Cincinnati, OH 45243 inaccordance with notices sent to each member. Mr. Sumerel, President, called the meeting to order at 6:30 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mr. Sumerel

Mr. Marx Mr. Tullis

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Jim Nichols, Julie Pfeiffer, Adam Wolter, Eric Bass, Amy Van Strien, Donita Jackson, Whitney Buell, Sarah Kellett, Brian Phelps, Mike Mendenhall, Jackie McCarthy, Jennifer Theiss, Mike Dietz, Jenny Burton, Eric Cimini, Heather Higdon and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (112301) – Mrs. Aichholz moved, seconded by Mr. Marx, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE – Superintendent Koennecke led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

Monthly Thank You Video Feature: Thank you from IHHS Principal Jeff Damadeo: IH Experienceships

We congratulate Indian Hill High School senior Arjun Verma for his elite selection as a Semifinalist in the 2023-2024 Coca-Cola Scholars Program. Verma was one of only 1,514 Semifinalists were chosen among 103,800+ applicants this year because of their outstanding leadership, academic achievements, and dedication to their community.

We celebrate the Indian Hill High School Varsity Tennis Team for winning the Ohio Tennis Coaches Association Team (OTCA) State Championship on Saturday, October 21, at the College of Wooster. The Indian Hill varsity tennis team includes: Nayla Azarbeygui, Brooke Arington, Caroline Brown, Lilly Dwyer, Cassie Larsen, Lexi Larsen, Mckenzie Stoddard, and Sophia Thompson. Coaches include: Wade Ward, Adam Wolter, and Mike Piergalski. In addition to the state championship team event, Braves also participated in the Ohio High School Athletic Association (OHSAA) singles and double state tournament October 19-20 at the College of Wooster. Indian Hill High School’s Sophia Thompson finished as the state runner-up in singles; Brooke Arington/Lilly Dwyer finished third in the doubles state championship; Lexi Larsen/Cassie Larsen finished tied for fifth in doubles.

We celebrate Indian Hill Elementary School Counselor Sarah Kellett who was honored at the All Ohio Counselors Conference Awards Ceremony on Tuesday, October 17, 2023 with the 2023 OSCA Elementary School Counselor of the Year award. The Ohio School Counselor Association recognized Kellett for outstanding service to students, staff, and families.

We celebrate the Indian Hill High School Model United Nations (UN) team after students traveled to Wyoming High School to participate in the Model UN Competition on Saturday, October 28. Team members include: Milana Barrett, Joel Behrmann, Mia Bolden, Jenna O’Driscoll, Gea Eshleman, Justin Gao, Yvonne Gao, Liz George, Ricardo Gomez-Nieves, Jolyne Gunadi, Tinsley Haynie, Anna Johnson, Samantha Kayne, Alyssa Kerr, Lily Mitchell, Benny Schwartz, Dany Doblado, and Sarah Yue. Samantha Kayne was awarded the Outstanding Delegate Award for her advocacy on behalf of the Democratic Republic of the Congo in the UNICEF committee.

We celebrate our eight IHHS student-athletes who took center stage at the IHHS Gym for a celebration Wednesday, November 8 to commit to continue both academic and athletic careers beyond high school during a college signing ceremony. Participating students included seniors Brooke Arington (Tennis - Butler University), Alex Holzapfel (Golf - Washington & Lee University), Gavin Johnson (Soccer - Vassar College), Weston Jonke (Soccer - West Virginia University), Lexi Larsen (Lacrosse - University of South Florida), Ben Liebel (Baseball - University of Chicago), Madden Phelps (Field Hockey - Denison University), and Dakota Spurrier (Volleyball - University of North Florida).

We congratulate Indian Hill High School senior Meghna Siripurapu for earning a perfect score on the AP® Research Exam, administered in May 2023. Advanced Placement® Exams are scored on a scale of 1 to 5. According to correspondence from test administrators, Siripurapu not only received the top score of 5, but was also one of only 357 students (amounting to just 1.26% of 2023 AP Research Exam takers) from around the world to earn every point possible on the challenging, college-level examination

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 28, 2023

Mr. Jim Nichols gave an Operations Update

Mr. Davis provided a Five-Year Forecast Presentation.

APPROVAL OF OVERNIGHT FIELD TRIP (112302) – Mr. Tullis moved, seconded byMr. Marx to approve the following overnight field trips:

Indian Hill High School Girls Basketball Team - Fort Myers, FL 12/26/23-12/30/23
Indian Hill High School Boys Varsity Basketball Team - Rancho Mirage, California 12/26/23-12/31/23 Indian Hill High School Track and Field Teams - Morgantown, West Virginia 4/26/24-4/27/24

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (112303) – Mr. Tullis moved, seconded byMr. Marx, to approve the following resolution:

The Superintendent of Schools, Kirk Koennecke recommends that the board of education adopt the following resolution:

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 28, 2023

RESOLUTION APPROVING THE FACILITY USE AGREEMENT BETWEEN KGS ACADEMY INDIAN HILL AND INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT (112304) – Mr. Tullis moved, seconded byMr. Marx, to approve the resolution. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

PERSONNEL ACTIONS, TUITION REIMBURSEMENTS AND PROFESSIONAL MEETINGS (112305) – Mr. Tullis moved, seconded byMr. Marx, to approve the approve the following personnel matters as recommended by the Superintendent:

Approval of Non-Certified Staff Contracts/Salaries (2023-2024) Jessica Black, Educational Aide, $18.50/hr
Jennifer Shomo, EMIS Coordinator, $50,000.00 Monica Mroz, Playground Aide, $15.00/hr Mark Persley, Bus Driver, $27.04/hr
Marissa Mays, Van Driver, $21.10/hr
Aimee Watkins, Educational Aide, $18.50/hr

Approval of Supplemental/Personal Service Contracts (2023-2024) Brice Hill, Athletic worker, $15.00/hr
Eric Cameron, Athletic worker, $15.00/hr Kendra Thomas, MS Fall Play, $3,753.00
Lateef Johnson, Extended School Year Services, per diem up to 20 days Daniel Boyer, E-Sports Spring Season, $1,000.00
John Rodenberg, Football Playoffs, $300.00 Cody Reardon, Football Playoffs, $300.00 Steve Metz, Football Playoffs, $300.00 John Misali, Football Playoffs, $300.00 Don Flint, Football Playoffs, $300.00
Brad Hamilton, Football Playoffs, $300.00 Dorian McGruder, Football Playoffs, $300.00 Ty Thornton, Football Playoffs, $300.00
Phil Said, Football Playoffs, $300.00 Sean Cole, Football Playoffs, $300.00 Julius King, Football Playoffs, $300.00 Kristen Brewer, Cheer Playoffs, $300.00 Alexandra Hart, Cheer Playoffs, $300.00
Tara Rose, Field Hockey Playoffs, $300.00 Kirsta Rose, Field Hockey Playoffs, $300.00 Holly Antoun, Field Hockey Playoffs, $300.00 Sherri Henry, Volleyball Playoffs, $150.00 Nathan Schatzman, Volleyball Playoffs, $150.00 Haley Henry, Volleyball Playoffs, $150.00 Morgan Hart, Volleyball Playoffs, $150.00 Wade Ward, Tennis Playoffs, $450.00
Adam Wolter, Tennis Playoffs, $450.00 Michael Piergalski, Tennis Playoffs, $450.00 Wade Ward, Tennis Bonus Pay, $1,000.00 Adam Wolter, Tennis Bonus Pay, $1,000.00
Michael Piergalski, Tennis Bonus Pay, $1,000.00 Amy Dunlap, Girls Soccer Playoffs, $300.00 Sarah Wagoner, Girls Soccer Playoffs, $300.00 Leigh McCauley, Girls Soccer Playoffs, $300.00 Matt Hindman, Girls Soccer Playoffs, $300.00 Julia Kunkel, Girls Soccer Playoffs, $300.00 Bryan Daniel, Boys Soccer Playoffs, $450.00 Tony Awor, Boys Soccer Playoffs, $450.00 Mike Duncan, Boys Soccer Playoffs, $450.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 28, 2023

Mike Fry, Boys Soccer Playoffs, $450.00 Jake Cowens, Boys Soccer Playoffs, $450.00
Susan Savage, Cross Country Playoffs, $450.00 Jackie McCarthy, Cross Country Playoffs, $450.00 Adam Boehm, Golf Playoffs, $150.00
Matt Maus, Golf Playoffs, $150.00 Will Thomure, Golf Playoffs, $300.00
Robyn Schatzman, OHSAA Tournament Worker, $50.00 Debbie Friend, OHSAA Tournament Worker, $225.00 Julius King, OHSAA Tournament Worker, $225.00 Brian Phelps, OHSAA Tournament Worker, $400.00 Michell Cowherd, OHSAA Tournament Worker, 225.00 Lateef Johnson, OHSAA Tournament Worker, $125.00
Susan Timberland, OHSAA Tournament Worker, $200.00 Trista Emmons, OHSAA Tournament Worker, $100.00 Ethan Arcuri, OHSAA Tournament Worker, $125.00
Eric Cameron, OHSAA Tournament Worker, $175.00 Brice Hill, OHSAA Tournament Worker, $125.00 Jeri Heckel, OHSAA Tournament Worker, $75.00 Coreen Bell, OHSAA Tournament Worker, $75.00 Phil Said, OHSAA Tournament Worker, $75.00 Julius King, 7th Grade Boys Basketball, $4,400.00
Jason Thompson, 7th Grade Boys Basketball, Volunteer Eric Cameron, MS Wrestling Assistant Coach, $2,000.00 Rick Whitt, Braves Leadership Team HS English, $2,700.00
Katherine Blankenship, Braves Leadership Team Math, $2,700.00 Sarah Croston, Braves Leadership Team Science, $2,700.00
Mark Atwood, Braves Leadership Team Social Studies, $2,700.00
Lauren Richardson, Braves Leadership Team World Languages, $2,700.00 Adam Wolter, Braves Leadership Team Innovation Coach, $2,700.00

Retirements/Resignations
Jessica Walker, Recess Aide, effective October 16, 2023 Gary Payne, Bus Driver, effective October 21, 2023
Leah Hannah, Educational Aide, effective December 23, 2023 Jonathan Michael Cobb, effective November 24, 2023

Third Party Payment
Brad Brunswick, Ohio Materials Matter Cohort, $250.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

APPROVAL OF MINUTES (112306) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the minutes the October 17, 2023 regular meeting. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

APPROVAL OF FINANCIAL REPORTS (112307) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the financial reports as presented for the month ended October 31, 2023. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 28, 2023

ESTABLISHMENT OF STUDENT ACTIVITY ACCOUNTS (2023-2024) (112308) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the establishment of the following student activity account for 2023-2024:

E-sports

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

APPROVAL OF CONTRACTS (112309) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the following contracts:

CCESC, Interpreter Services for student, $62,450.00
CCESC, Special Education Supervision Services, one day per week, $700.00 per day Mercedes Benz of Fort Mitchell, (2) 2023 Metris Vans, $52,324.00 each

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

APPROVAL OF CONSTRUCTION CONTRACTS (112310) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the following construction contracts:

Wenger Corporation., Music Corridor Furniture, $48,507.31
Resource International, Inc., Special Inspection and Testing Services, $25,000.00 Crux Graphics, Middle School Graphics Package, $75,961.32

Roll call vote was as follows:
Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

RESOLUTION REQUESTING THE COUNTY AUDITOR TO MAKE ADVANCE PAYMENT OF TAXES (112311) – Mr. Marx moved, seconded by Mrs. Aichholz, to adopt the following resolution:

Whereas, the Ohio Revised Code allows a taxing authority to request payment from the County Auditor funds derived from taxes or other sources to the County Treasurer, which may be held on account of a local subdivision;

Therefore, be it resolved by the Indian Hill Exempted Village School District, Cincinnati, Ohio:

Section 1. That the Auditor and the Treasurer of Hamilton County in accordance with Ohio Revised Code § 321.34, be requested to draw and pay to the Indian Hill Exempted Village School District upon the written request of Mick Davis, CFO/Treasurer, to the County Auditor, funds due in any settlement of collection year 2024 derived from taxes or other sources, payable to the County Treasurer to the account of the Indian Hill Exempted Village School District and lawfully applicable for the purposes of the 2024 or 2025 fiscal year.

Section 2. That the CFO/Treasurer of the Indian Hill Exempted Village School District shall forward to the County Auditor a certified copy of this resolution.

Roll call vote was as follows:
Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 28, 2023

RESOLUTION TO FILE A MODIFIED TAX BUDGET WITH THE COUNTY AUDITOR (112312) – Mr. Marx moved, seconded by Mrs. Aichholz, to adopt the following resolution:

WHEREAS, Section 5705.28 of the Ohio Revised Code requires a board of education to adopt an annual tax budget on or before January 15th for the next succeeding fiscal year; and

WHEREAS, Section 5705.281 of the Ohio Revised Code authorizes the county budget commission to waive the requirement that a school district adopt a tax budget as provided under Section 5705.28 of the Ohio Revised Code, and instead authorize the board of education to provide such information to the county budget commission as may be required by the commission to perform its duties under Chapter 5705 of the Ohio Revised Code; and

WHEREAS, the Hamilton County Auditor has informed the Board of Education of the Indian Hill Exempted Village School District (the “Board of Education”) that it is required to pass a Resolution authorizing the Treasurer of the Board of Education to make a request to waive the requirement of the adoption of a tax budget, and instead request to file a modified tax budget in accordance with Section 5705.281 of the Ohio Revised Code; and

WHEREAS, the Board of Education has utilized a modified tax budget in prior years and believes that its continued use is advantageous since it provides additional information on the long‐term financial plan of the District and utilizes a format that has become familiar to the Board of Education and its community.

NOW, THEREFORE, BE IT RESOLVED by the Indian Hill Exempted Village School District Board of Education as follows:

SECTION I

The Treasurer of the Board of Education is hereby authorized and directed to request the ability to file a modified tax budget for the 2024/2025 fiscal year. The Treasurer shall make said request by sending a letter addressed to the Hamilton County Budget Commission and including a copy of this Resolution with his letter.

SECTION II

The Treasurer of the Board of Education is hereby authorized and directed to do all things necessary to ensure the Board of Education may utilize the modified tax budget for the 2024/2025 fiscal year.

SECTION III

It is found and determined that all formal actions of this Board concerning or related to the adoption of this Resolution were adopted in an open meeting of this Board, and all deliberations of this Board and any of its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code.

Roll call vote was as follows:
Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

APPROVAL OF THE FIVE-YEAR FORECAST AND ASSUMPTIONS (112313) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the five-year forecast and assumptions, as presented. Roll call vote was as follows:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 28, 2023

Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

ACCEPTANCE OF DONATIONS (112314) – Mr. Marx moved, seconded by Mrs. Aichholz, to accept the following donation:

IH Boosters, High School, Senior Trip, $1,000.00

Roll call vote was as follows:
Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

RESOLUTION APPROVING AN AMENDMENT TO SYCAMORE TOWNSHIP TAX INCREMENT FINANCING RESOLUTIONS ASSOCIATED WITH THE KENWOOD TOWNE CENTER PROJECT, THE P.R. DUKE PROJECT, AND THE KENWOOD TOWNE PLACE PROJECT TO AUTHORIZE TAX INCREMENT FINANCING EXTENSIONS FOR EACH OF THE PROJECTS FOR AN ADDITIONAL THIRTY (30) YEARS PURSUANT TO OHIO REVISED CODE SECTIONS 5709.51 AND 5709.73 (B); WAIVING ANY AND ALL REQUIRED STATUTORY NOTICE PERIODS; AND PROVIDING FURTHER AUTHORIZATIONS (112315) – Mr. Tullis moved, seconded by Mr. Marx, to approve the resolution. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mr. Marx, aye Mr. Tullis, aye

ADJOURNMENT (112316) – Mrs. Aichholz moved, seconded byMr. Marx, to adjourn the Regular Meeting of the Indian Hill Board of Education at 7:26 p.m. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

\ __________________________________________ Board President

Mr. Marx, aye Mr. Tullis, aye

______________________________________________ CFO/Treasurer