INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of December 13, 2022

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, December 13, 2022, at 6:30 p.m., in the Indian Hill High School Auditorium, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. Mr. Tullis, President, called the meeting to order at 6:30 p.m. and roll call showed the following members as present:

Mr. Marx Mr. Tullis

Mrs. Singh Mr. Sumerel

Mrs. Aichholz listened to the meeting via teleconference.

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Jim Nichols, Heather Higdon, Jennifer Burton, Eric Cimini, Jeff Smoker, Skanska; Pete Becker, Skanska; Mike Mendenhall, MCS; Holly McLean, MCS; Chris Soto, Skanska; Chris Patek, Skanska; Meghan Tullis, James Tullis, Sadie Tullis, Julie Pfeiffer and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (122201) – Mr. Sumerel moved, seconded by Mr. Marx, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE – James and Sadie Tullis led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

We are pleased to announce both Indian Hill High School and Indian Hill Primary School were awarded a combined nearly $200,000 in grants as part of the Ohio K-12 School Safety Grant Program. This is the third grant awarded to the Indian Hill School District this year to enhance safety. In May, Indian Hill Elementary School was awarded $100,000. Funds will be used to cover expenses associated with physical security enhancements such as security cameras, public address systems, automatic door locks, visitor badging systems, and exterior lighting.

We celebrate the announcement of $15,000 total in grants awarded to Indian Hill Elementary School and Indian Hill Primary School to enhance the science, technology, engineering, and math (STEM) programs. The 2022-2023 Ohio STEM Learning Network (OSLN) STEM Classroom Grant Program awarded $5,000 to Indian Hill Elementary School to invest in robotics, and $10,000 to Indian Hill Primary School to invest in technology that supports project-based learning and Botley 2.0 robots to assist our youngest learners in developing skill in coding.

We congratulate Indian Hill High School seniors Joseph Kayne, Kunal Ranjan, and Pranav Rastogi for being named Semifinalists for the 2023 class of the Coca-Cola Scholars Program, moving to the next round of the selection process to become a Coca-Cola Scholar and receive a $20,000 college scholarship. The three IHHS seniors were selected from a pool of over 91,000 applicants from across the country based on their academic excellence, leadership, and service demonstrated in school and community activities.

Congratulations to Betsy Henning and Amanda Sopko for their recently published article in ASCD’s Educational Leadership Magazine. Betsy and Amanda featured information on students’ self-directed learning and the Go Time program at IHES.

Congratulations to Dr. Melissa Stewart, recently featured nationally by All4Ed and by AASPA for her work in leadership, programming, and instruction.

We are excited to announce The Alpaugh Family Economics Center at University of Cincinnati (UC) will honor Indian Hill Elementary School (IHES) educator Betsy Henning as its 2022-2023 Personal Finance Educator of the Year. Henning was selected for her longstanding commitment to delivering real-world financial education to students at IHES. Henning's Stock Market Game (SMG) program is a perennial powerhouse, with IHES teams often finishing in the top 10 statewide. Henning also was instrumental in bringing Family Financial Literacy Night to Indian Hill Elementary in 2021 and 2022, in collaboration with the Center. Henning will be presented the award at the annual awards celebration taking place at TQL Stadium on April 6.

Dr. Melissa Stewart gave a Strategic Plan Update.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – December 13, 2022

Mr. Nichols provided an Operations Update. Chris Soto, Holly McLean and Chris Patek provided an update on progress and change orders.

First Reading: Board of Education Meeting Dates (February 2023-January 2024) •      February 7, 2023 (1st Tuesday) •      March 14, 2023 (2nd Tuesday)
•	April 18, 2023 (3rd Tuesday) •	May 23, 2023 (4th Tuesday) •	June 27, 2023 (4th Tuesday)
•	August 8, 2023 (2nd Tuesday)
•	September 19, 2023 (3rd Tuesday) •	October 17, 2023 (3rd Tuesday)
•      November 28, 2023 (4th Tuesday) •      December 12, 2023 (2nd Tuesday)
•	January 9, 2024 (2nd Tuesday) - including Organizational Meeting
o Wednesday, January 10, 2024 - Alternate date for Organizational Meeting in case of inclement weather

OVERNIGHT FIELD TRIPS (122202) - Mr. Marx moved, seconded by Mr. Sumerel, to approve the following overnight field trips:

Indoor Track & Field Team, University of Akron, January 20 - 21, 2023 (Attachment)

High School Wrestling Team, Triad High School, North Lewisburg, Ohio, January 13 -14, 2023

Roll call vote was as follows:

Mr. Marx, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Sumerel, aye

RESOLUTION OF APPOINTMENT TO GREAT OAKS CAREET CAMPUSES GOVERNING BOARD (122203) Mr. Marx moved, seconded by Mr. Sumerel, to approve the following resolution:

WHEREAS Great Oaks Career Campuses (“Great Oaks”) Joint Vocational School District (“JVSD”) has a vacancy on its board;

WHEREAS Indian Hill Exempted Village School District is a member of the Great Oaks Career Campuses JVSD and is authorized by the Great Oaks “plan” on file with the State Board of Education to appoint an individual (“Appointee”) to fill the vacancy;

WHEREAS Indian Hill Exempted Village School District has reviewed the statutory requirements for making the appointment, including those in Ohio Revised Code 3311.19 (as amended) and its requirements that JVSD Board members have experience as chief executive officers, chief financial officers, human resources managers, or other business, industry, or career counseling professionals who are qualified to discuss the labor needs of the region with respect to the regional economy; and the requirement that JVSD board members represent employers in the region served by Great Oaks and be qualified to consider the state’s workforce needs with an understanding of the skills, training, and education needed for current and future employment opportunities in the state; and the requirement that JVSD Board members be selected based on the diversity of the employers in the territory served by Great Oaks;

WHEREAS Indian Hill Exempted Village School District has performed and documented its due diligence in considering the Appointee’s qualifications, including the Appointee’s qualifications to meet the legal requirements to serve;

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – December 13, 2022

NOW, THEREFORE BE IT RESOLVED THAT Indian Hill Exempted Village School District appoint Timothy Sharp to the Great Oaks Career Campuses Governing Board for a three‐ year term of office to commence on January 1, 2023 and expire on December 31, 2026.

Roll call vote was as follows:

Mr. Marx, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Sumerel, aye

PERSONNEL ACTIONS (122204) – Mr. Marx moved, seconded by Mr. Sumerel, to approve the following personnel matters as recommended by the Superintendent:

Approval of Supplemental/Personal Service Contracts Trista Emmons, Concessions, $1,500.00
Dennis Dupps, District Video Services, up to 140 hours at $35.00 per hour

Nick Darnell, Transportation Administrative Assistant, (up to 20 hours per week), $28.62/hour Charity Sweet, Transportation Administrative Assistant, 32 hours/week, $25.30/hour
Charity Sweet, Bus Driver, 8 hours/week, $27.79/hour

Wendy Hopkins, Transportation Administrative Assistant, (up to 20 hours per week), $23.46/hour

Approval of Retirement/Resignation

Jennifer Hamilton, Educational Aide, Effective December 16, 2022

Nick Darnell, Transportation Administrative Assistant, effective 12/31/2022 Charity Sweet, Bus Driver, Effective 12/31/2022

Roll call vote was as follows:

Mr. Marx, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Sumerel, aye

APPROVAL OF MINUTES (122205) – Mr. Sumerel moved, seconded by Mr. Marx, to approve the minutes the November 15, 2022 regular meeting.

Roll call vote was as follows:

Mr. Marx, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Sumerel, aye

APPROVAL OF FINANCIAL REPORTS (122206) – Mr. Sumerel moved, seconded by Mr. Marx, to approve the financial reports as presented for the month ended November 30, 2022.

Roll call vote was as follows:

Mr. Marx, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Sumerel, aye

APPROVAL OF CONTRACTS (122207) - Mr. Sumerel moved, seconded by Mr. Marx, to approve the following contracts:

Key Behavior Services, ABA Consultation & Implementation Services, BCBA Rate: $125 per hour, estimated to be 86 hours, RBT Rate: $55 per hour, estimated to be 869 hours (Attachment)

BSN Sports, BSN Sports Reward Program, to Commence 7/1/2023

Roll call vote was as follows:

Mr. Marx, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Sumerel, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – December 13, 2022

APPROVAL OF OSBA MEMBERSHIP FOR YEAR 2023 (122208) - Mr. Sumerel moved, seconded by Mr. Marx, to join the Ohio School Boards Association for the year 2023, including member subscriptions to the Briefcase and School Management News, at an estimated cost of $9,610.00.

Roll call vote was as follows:

Mr. Marx, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Sumerel, aye

APPROVAL OF CONSTRUCTION CONTRACTS (122209) – Mr. Sumerel moved, seconded by Mr. Marx, to approve the following contracts:

Skanska USA Building, Inc., Construction Guaranteed Maximum Price (GMP) #13, Transportation Building Renovation, $377,663.00
Skanska USA Building, Inc., Construction Guaranteed Maximum Price (GMP) #14, High School Renovation, $3,007,378.00
Skanska USA Building, Inc., Allowance Request, IHPS Playground Buyout, $47,147.00 Skanska USA Building, Inc., Allowance Request, IHES Playground Buyout, $25,976.00
Skanska USA Building, Inc., Change Order (GMP) #9, IHPS Replace Wood Flooring at Stage, $39,744.00 Skanska USA Building, Inc., Change Order (GMP) #10, IHMS Recessed Floor, Choral Room, $33,436.72 Skanska USA Building, Inc., Change Order (GMP) #9, Bulletin #04, IHPS Changes to Architectural and Electrical Drawings, $28,924.00
Skanska USA Building, Inc., Change Order (GMP) #9, Bulletin #02, IHPS Changes to Architectural and Electrical Drawings, $74,358.00
Skanska USA Building, Inc., Allowance Request (GMP) #12, IHPS Mechanical Controls Buyout, $234,471.00 Skanska USA Building, Inc., Change Order (GMP) #11, IHES Mechanical Controls Buyout for Existing School, $182,301.00
Skanska USA Building, Inc., Allowance Request (GMP) #11, IHES Mechanical Controls Buyout for New Addition, $77,693.00
Skanska USA Building, Inc., Allowance Request (GMP) #10, IHMS Mechanical Controls Buyout, $122,648.92 Skanska USA Building, Inc., Allowance Request (GMP) #14, IHHS Mechanical Controls Buyout, $332,931.74

Roll call vote was as follows:

Mr. Marx, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Sumerel, aye

ACCEPTANCE OF DONATIONS (122210) – Mr. Sumerel moved, seconded by Mr. Marx, to accept the following donations:

Greater Cincinnati FND Proctor & Gamble, Robotics Club, $2,200.00

IH Boosters Association, 2nd half 2023 Arts & Athletic Discretionary, $25,000.00 IH Foundation, Hatfield Fund - Senior Trip, $1,044.91

Roll call vote was as follows:

Mr. Marx, aye Mr. Tullis, aye

Mrs. Singh, aye Mr. Sumerel, aye

ELECTION OF PRESIDENT PRO TEM TO SERVE JANUARY 1, 2023 THROUGH THE ELECTION OF NEW BOARD PRESIDENT – Mr. Marx nominated Bear Tullis. With no further nominations, all members present voiced aye for Mr. Tullis to serve as President Pro Tem.