INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of April 11, 2023

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, April 11, 2023, at 6:30 p.m., in the IndianHill HighSchool Auditorium, 6865 DrakeRoad, Cincinnati, OH 45243 inaccordance withnotices sentto each member. Mr. Sumerel, President, called the meeting to order at 6:31 p.m. and roll call showed the following members as present:

Mrs. Aichholz
Mr. Sumerel

Mr. Marx		Mrs. Singh Mr. Tullis

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Jim Nichols Julie Pfeiffer, Chris Soto, Holly McClean, Chris Patek, Mike Mendenhall, Mike Dietz, Jeff Smoker, Drew Renner, Lauren Gentene, Erica Leppert, Sandra Gemmel, Jenny Burton, Heather Higdon, and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA AND ADDENDUM (042301) – Mrs. Aichholz moved, seconded by Mrs. Singh, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE – Middle School students Annika Riddle, Abby Ashton, Henry Sims and Addy Kallmeyer led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

We congratulate the 59 Indian Hill High School (IHHS) marketing students who competed at the DECA State Competition on Friday, March 10 and Saturday, March 11 in Columbus. Braves competed against approximately 2,000 students from across Ohio; 39 IHHS students made it to state finals in their respective events. We congratulate all of our students for the time, effort, and energy they invested.

We congratulate Indian Hill Middle School eighth-grade student-author Karma Phillips for advancing to the Power of the Pen State Competition! The competition will be hosted by Ashland University in May. Phillips placed 14th out of 78 writers during the Power of the Pen Regional Competition, which took place at Cincinnati Country Day School on March 4. Additionally, we want to celebrate fellow Indian Hill Middle School student-authors Uma Siripurapu and Ardisha Thawrani, who both qualified to compete in regionals, but were unable to attend the event.

We celebrate both Indian Hill Middle School (IHMS) and Indian Hill High School (IHHS) students who competed in the Science Olympiad Regional Competition, held virtually on March 4. Students earned 13 team awards, fifth place overall, and will advance to the state competition. Two Indian Hill Middle School students earned four awards during the regional competition. The Science Olympiad State Competition will be on April 29 at The Ohio State University.

We celebrate our Indian Hill High School visual art students who received 11 art awards at the regional Governor’s Youth Art Exhibition. Out of 1,062 submissions from our region, our students were 11 of the top 164 selected to advance to compete at the state level. Indian Hill High School had three submissions by two students, Vivian Jenkins and Marin Messerschmitt, chosen at the state level. Additionally, Indian Hill High School Regional Winners include students: Liz George, Vivian Jenkins, Ryan Kennebeck, Alyssa Kerr, Marin Messerschmitt, Macy Overton, Heidi Schellhas, and Vivian Xu.

We celebrate the Indian Hill High School Cyber Club for earning second place in the TechOlympics Showcase Competition out of more than 50 schools represented. This was a debut appearance in this student-led competition by the 15 students who participate in the IHHS Cyber Club. We are incredibly proud of the student-innovation that has developed within the IHHS Cyber Club, and we are thrilled our students were recognized during TechOlympics.

We celebrate the five Indian Hill High School (IHHS) student-athletes who took center stage at the IHHS Gym for a celebration Wednesday, March 22 to commit to continue both academic and athletic careers beyond high school during a college signing ceremony. Participating students included seniors Kira Ericsson, Alex Hansen, Alexandra Sheldon, Jonah Waltz, and Skyy Williams. It was a moment to cherish with their peers, their coaches, and their supportive families who helped create the opportunity for this level of outstanding achievement.

We celebrate Henry Sims, Abigail Ashton, Addison Kallmeyer, and Annika Riddle for their positive contributions in helping all students belong at Indian Hill Middle School. These students participated in our "Coffee and Conversations" field trips where they hung out, played games, and helped peers with special needs reach their communication goals. These field trips have been led by

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 11, 2023

Sandy Gemmel and were funded through the award money she received for her teacher of the year award in the fall. Thank you for helping us reach our goals around belonging and student agency!

Middle School Presentation - Ms. Lauren Gentene

SECOND READING: 2023-2024 ACADEMIC SCHOOL FEES CHANGES (042302) - Mr. Marx moved, seconded byMrs. Singh, to adopt the 2023-2024 school fee changes:

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

OVERNIGHT FIELD TRIPS (042303) - Mr. Marx moved, seconded byMrs. Singh, to approve the following overnight field trips:

Indian Hill High School DECA Students - Atlanta, GA 4/22/23-4/26/23 Indian Hill High School Valorant eSports Team - Akron, OH 5/19/23-5/21/23

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

PERSONNEL ACTIONS, TUITION REIMBURSEMENTS AND PROFESSIONAL MEETINGS (042304) - Mr. Marx moved, seconded byMrs. Singh, to approve the following personnel matters as recommended by the Superintendent:

Approval of Renewal of Contract (2023-2024) Tarra Braunsheidel, 1.0 FTE
Amy Brich, 0.71 FTE Jessica Carrion, 1.0 FTE Amy Church, 1.0 FTE Dennis Dupps, .50 FTE Michal Eubanks, 1.0 FTE Jill Gaughan, 1.0 FTE Denise Haney, 1.0 FTE Lee Jimenez, 1.0 FTE Ariana Knue, .71 FTE Julia Kunkel, 1.0 FTE Nataley Lancaster, 1.0 FTE Mari Mileham, 1.0 FTE

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 11, 2023

Michael Piergalski, 1.0 FTE Renee Schumacher, 1.0 FTE Kendra Thomas, .167 FTE William Thomure, .67 FTE Emily Wellage, 1.0 FTE

Approval of Classified Employee Contracts (2023-2024) Jason Croucher, Bus Driver, 2 year limited
Amanda Darnell, Bus Driver, 2 year limited Beverly Dorenbusch, Bus Driver, 1 year limited Susan Dudley, Bus Driver, 2 year limited Joanne Frasher, Bus Driver, 2 year limited Samuel James, Bus Driver, 2 year limited
Kim Darnell, Bus Driver, 1 year limited Robert Schalk, Mechanic, 2 year limited Amanda Duty, Secretary, 2 year limited Kristina Sherf, Secretary, 2 year limited Veronica Weaver, Secretary, 2 year limited Rebecca Donnellan, Nurse, 2 year limited Michael Slade, Maintenance, 2 year limited Kenneth Stegman, Maintenance, 1 year limited Anthony Tyler, Maintenance, 2 year limited Dylan Dykes, Support, 2 year limited
Deborah Cocchiararo, Educational Aide, 2 year limited Margaret Hare, Educational Aide, 2 year limited Bethany Rabenold, Educational Aide, 2 year limited Leah Hannah, Educational Aide, 2 year limited Jennifer Morgan, Educational Aide, 2 year limited Tyler Stansbury, Educational Aide, 2 year limited
Juliana Tassi Borges Zenaide, Educational Aide, 2 year limited Qiana Walker, Educational Aide, 2 year limited
Diane England, Educational Aide, 2 year limited Margaret Harter, Educational Aide, 2 year limited Cierra Underwood, Educational Aide, 2 year limited Colleen York, Educational Aide, 2 year limited Elizabeth Santaiti, Educational Aide, 1 year limited
Jennifer Burton, Executive Administrative Assistant, 2 year limited Rachel Price, Executive Administrative Assistant, 2 year limited

Approval of Administrative Staff Contract Renewals
Erin Owens, Primary Principal, 3 years, August 1, 2023-July 31, 2026
Melissa Stewart, Chief Academic Officer, 3 years, August 1, 2023-July 31, 2026
Jim Nichols, Chief Human Resources & Operations Officer, 3 years, August 1, 2023-July 31, 2026 Heather Higdon, Chief Communications Officer, 3 years, August 1, 2023-July 31, 2026

Approval of Continuing Certified Staff Contracts/Salaries (2023-2024) Meghan Graves, 1.0 FTE
Megan Gattermeyer, 1.0 FTE Sam Frodge, 1.0 FTE

Approval of Change of a Certified Contract (2023-2024)
Liz Smallwood, Kindergarten Teacher to Play Studio Unified Arts Teacher Lateef Johnson, Counselor to Student Engagement and Campus Life Coordinator

Approval of Certified Staff Contract/Salaries (2023-204)
Alex Grzegorzewski, Counselor, $68,667.00, Column MA, step 6

Approval of Classified Staff Contracts/Salaries (2022-2023) Kim Darnell, Bus Driver, $30.06/hour

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 11, 2023

Retirements/Resignations
Tad Bauer, 4th grade teacher, resignation effective end of 2023 school year Chris Daniel, Bus Driver, effective end of 2023 school year
Tim Sheehy, Bus Driver, retirement effective 8/31/23
Catherine Kiehl, French Teacher, effective end of 2023 school year David Lewis, Science Teacher, effective 4/21/23

Approval of Supplemental/Personal Service Contracts (2022-2023) Kendra Thomas, MS Spring Play, $3,753.00

Tuition Reimbursement
Alexander Fries, Idaho State University, $165.00

Approval of Summer Help (2022-2023)
Ben Gruber, Summer Tech Intern, $15.00/hr.

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF MINUTES (042305) – Mr. Marx moved, seconded byMr. Tullis, to approve the minutes the March 14, 2023 regular meeting. Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF FINANCIAL REPORTS (042306) – Mr. Marx moved, seconded by Mr. Tullis, to approve the financial reports as presented for the month ended March 31, 2023. Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF RESOLUTION RAISING THE CAPITALIZATION THRESHOLD OF A FIXED ASSET FROM $2,500.00 TO $5,000.00 RETROACTIVE TO JULY 1, 2022 (042307) – Mr. Marx moved, seconded by Mr. Tullis, to approve the resolution. Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL TO PAY NOW/THEN INVOICE (042308) – Mr. Marx moved, seconded by Mr. Tullis, to approve the following now/then invoice:

Rockwern Academy, Reimbursement of Hamilton County ESC with IDEA Funds, $17,480.20

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF CHANGE OF APPROPRIATION(S) (042309) -Mr. Marx moved, seconded by Mr. Tullis, to approve the following changes:

Increase Fund 004 (Construction) by $3,000,000.00
Increase Fund 200 (Student Managed Activities) by $70,000.00
Increase Fund 300 (District Managed Student Activities) by $150,000.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 11, 2023

Decrease Fund 401 (Auxiliary Services) by $75,470.56 Increase Fund 551 (Title III-Immigrant) by $1,910.88

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF CONSTRUCTION CONTRACTS (042310) – Mr. Marx moved, seconded byMr. Tullis, to approve the following construction contracts:

Skanska USA Building, Inc., Change Order (GMP) #7, Roofing Material Escalation, $27,741.69
Skanska USA Building, Inc., Change Order (GMP) #10, Bulletin #03 and Bulletin #07, Steel, $141,987.59 Skanska USA Building, Inc., Change Order (GMP) #10, Bulletin #07, Peninsula Receptacles, $29,675.15 Skanska USA Building, Inc., Change Order (GMP) #10, Community Room Layout Finishes, $25,822.80 ASI Signage Innovations, Room Signage, $38,120.50
Cincy Entertainment Services, Installation of Sound System in Cafeteria, $27,656.53

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF CONTRACTS (042311) – Mr. Marx moved, seconded byMr. Tullis, to accept the following contracts:

Hamilton County ESC, Annual Services Agreement School Year 2023-2024, Total Services, $235,785.60, City Local Credit, $13,136.50

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

ACCEPTANCE OF DONATIONS (042312) – Mr. Marx moved, seconded byMr. Tullis, to accept the following donations:

IH PTO, Spotlight Proceeds - IHES Music Dept, $1,419.54 IH PTO, Spotlight Proceeds - IHES Art Dept, $1,419.54 IH PTO, Spotlight Proceeds - IHPS Music Dept, $1,419.54 IH PTO, Spotlight Proceeds - IHPS Art Dept, $1,419.54
IH Boosters, Mock Trial State Tournament Grant, $1,600.00 IH Boosters, Robotics States Grant, $2,500.00

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

NEOLA POLICY UPDATES: FIRST READING

0100 - Definitions
0131.1 - Technical Corrections 2271 - College Credit Plus Program
2412 - Homebound Instruction Program 3120.09 - Volunteers (Rescind) 4120.09 - Volunteers (Rescind)
5310 - Health Services
5460 - Graduation Requirements
5610 - Removal, Suspension, Expulsion and Permanent Exclusion of Students

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – April 11, 2023

6325 - Procurement - Federal Grants/Funds 7540.01 - Technology Privacy
7540.02 - Web Accessibility, Content, Apps and Services 7540.03 - Student Technology Acceptable Use and Safety 7540.04 - Staff Technology Acceptable Use and Safety 8120 - Volunteers
8315 - Information Management 8400 - School Safety
8420 - Emergency Situations at School 8462 - Student Abuse and Neglect
9700.01 - Advertising and Commercial Activities

APPROVAL OF AGREEMENT AMONG THE INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT, THE INDIAN HILL FOUNDATION AND MR. JOHN HARTER (042313) – Mrs. Aichholz moved, seconded byMr. Tullis, to approve the agreement. Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

ADJOURNMENT (042314) – Mr. Tullis moved, seconded byMrs. Aichholz, to adjourn the Regular Meeting of the Indian Hill Board of Education at 7:09 p.m. Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

__________________________________________ Board President

______________________________________________ CFO/Treasurer