INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of November 26, 2024

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, November 26, 2024, at 6:30 p.m., in the Indian Hill Community Room, 6855 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. Mr. Marx, President, called the meeting to order at 6:30 p.m. and roll call showed the following members as present:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

Also present were Jim Nichols, Kirk Koennecke, Whitney Buell, Mick Davis, Jeff Damadeo, Arianna Warfel, Jennifer Burton, Heather Higdon and Chris Patek.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (112401) – Mrs. Singh moved, seconded by Mr. Sumerel, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE – Arianna Warfel led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

Welcome Home Video: Student Ambassador newscast

Monthly Welcome Home Video: The Indian Hill School District, in partnership with AASA, The School Superintendents Association, hosted an Innovation for Transformation learning conference on October 6-8. Nearly 100 educators from across the country toured facilities and learned about both science, technology, engineering, and math (STEM) and transformational leadership programming, with Indian Hill students guiding the tours.

We celebrate the four Indian Hill High School students who put service learning into action internationally this past summer. Students Sarah Yue, Reese Rammacher, Grace Yu, and Brandon Yang traveled to Shanxi Province, China with BEST—Better Education for Stronger Teeth, a registered nonprofit organization based in Cincinnati Ohio, that has roots as a student club. The team donated toothbrushes and toothpaste and taught the children how to properly brush and floss. Additionally, the Indian Hill students were a part of the Sino-Dental International Exhibition 2024, held in Beijing, China where they were recognized by the China Oral Health Foundation for our contribution to the 2024 children's oral health program in Luliang County, Shanxi Province. We celebrate the announcement by Battelle and the Ohio STEM Learning Network (OSLN) who awarded Indian Hill Primary School, Indian Hill Elementary School, and Indian Hill Middle School a combined $22,500 in grants to enhance science, technology, engineering, and math (STEM) in classrooms. According to OSLN, the announcement is the fourth set of awards to fund learning in Ohio; this round of funding for the 2024-2025 school year supports a total of 248 projects with more than $1.16 million from Battelle.

We celebrate the Indian Hill High School Girls Tennis Team for winning the 2024 Ohio Tennis Coaches Association (OTCA) Division 2 Team State Championship. The championship took place on Saturday, October 19, at The College of Wooster. State Champion student-athletes included: Nayla Azarbeygui, Caroline Brown, Genevieve Chasar, Ayla Daoud, Reese Hazen, Cassie Larsen, Grace Nguyen, and Sophia Thompson. The Indian Hill Girls Varsity Tennis Team won back-to-back OTCA division team State Championship titles and their 28th straight Cincinnati Hills League (CHL) Championship led by alum and Coach Wade Ward, assisted by Coach Adam Wolter and Coach Mike Piergalski. We will formally recognize the State Champion team during the December Board of Education meeting.

We celebrate the Indian High School media students and educators who were recently recognized during the annual Philo Festival of Media Arts held at the Fitton Center for Creative Arts in Hamilton on October 24. Braves earned six Philo Awards in recognition for excellence in media creation. Awards included were: Magazine Program - Geno Cardosi, Issac Acheson, George Zaring and Lizzie Crandall; News - Geno Cardosi, Issac Acheson, George Zaring and Lizzie Crandall; Promotional Video (Adult and Student Categories) - Brian Phelps & Julius King, Lauren Zaring, Callum Byer, and Griffin Brown; Sports Coverage - Geno Cardosi, George Zaring, Steve Overberg & Dennis Dupps; and Sports Entertainment/Talk - Brian Phelps & Julius King.
We celebrate the Indian Hill High School Soccer Team for an undefeated season that culminated with earning the Ohio High School Athletic Association (OHSAA) Division III State Championship on Sunday, November 10 at Historic Crew Stadium in Columbus. The Braves defeated Twinsburg High School (23-0-2) to earn the championship, making school history for the

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 26, 2024

program. Daniel was named Coach of the Year, his fourth year consecutively to earn that title. Additionally, student-athletes brought home numerous individual accolades, including: All-CHL (First Team): Connor Wilkes - Player of the Year, Liam Brady, Brady Evans, Aiden Faber, Ernesto Rodriguez-Cayro, and Bryan Daniel - Coach of the Year; All-CHL (Second Team): Nate Bunkowske, Mac Cantwell, and Alex Swallow; All-CHL (Honorable Mention): Carter Cushman and Christian Mangano; All-Southwest District: Connor Wilkes - Southwest Division III Player of the Year, Liam Brady, Brady Evans, Aiden Faber, Ernesto Rodriguez-Cayro, and Bryan Daniel - Southwest Division III Coach of the Year; All-State: Connor Wilkes - Ohio Division III Player of the Year, Brady Evans, and Bryan Daniel - Ohio Division III Coach of the Year.

We celebrate Indian Hill Middle School student-authors Ella Bay and Avery Brown who each earned accolades in the Books by the Banks Cincinnati Regional Book Festival writing competition. Ella Bay placed second and Avery Brown placed third, each for short story submissions. Students aged 13-18 entered original short stories and/or poems centered around this year's theme, Movement. The students were recognized during the event.

Chris Patek with MSA presented the District Building Design Awards

Jeff Damadeo presented 3-Year Strategic Plan for Entrepreneur Center

Mick Davis presented the November 2024 Five-Year Forecast

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (112402) – Mr. Sumerel moved, seconded by Mr. Warfel, to approve the following resolution:

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 26, 2024

ADJUSTMENT OF SCIENCE OF READING PROFESSIONAL DEVELOPMENT STIPEND TO BE REIMBURSED UNDER HOUSE BILL 33 OF THE 135TH GENERAL ASSEMBLY, TO BE ADJUSTED TO $1,200.00 (112403) – Mr. Sumerel moved, seconded by Mr. Warfel, to approve the following stipend adjustments to $1,200.00:

Bryan Daniel Cherita Malone Sara Vincent Monica Gibson Paula Fahrenkamp Katherine Moster Renee Schumacher Amy Campa Michal Eubanks Heather Hardesty Avery Lewis
Tami Miller Dana Snyder
Michelle Sweeney Charlotte Yarnell Barbara Prenell Brittany Fitzgerald Loni Jackson Amie Kanzeg Dasia Lewis
Mari Mileham Lisa Schauer Amanda Taylor Lauren Koepfle Thomas Whitt

Cynthia Coultas Jayci Menke Jami Wallbank Jessica Carrion Sandra Gemmel Antoinette Roark Amy Smart
Matthew Campbell Kelly Freels Lauren Kleespies Pamela Marshall Zoee Rottenberg Susan Speno Barbara Watson Kate Sink
Melanie Broxterman Denise Haney Maggie Jones
Amy Kirchner Kelsey Marlow Christian Miller Steven Seeger Becky Borbeck Jeffrey Wells Megan Gattermeyer

Molly Johnson Austin Sayre Matthew Watson Deborah Cook Carrie Maletta Julie Ryan Courtney Ward Barbara Danver Meghan Graves Ryan Knuppel Andrea McCoy
Elizabeth Smallwood Rebecca Stevens Emily Wellage Cristina Smith Bradley Brunswick Megan Idoine
Beth Kamen Laura Krehbiel Heather Rise
Jacqueline O’Brien John Sommer Kelly Vaughn Kaycee Wynne

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF SCIENCE OF READING PROFESSIONAL DEVELOPMENT STIPEND TO BE REIMBURSED UNDER HOUSE BILL 33 OF THE 135TH ASSEMBLY (112404) – Mr. Sumerel moved, seconded by Mr. Warfel, to approve the following stipend:

Sarah Brew, $400.00

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

PERSONNEL ACTIONS, TUITION REIMBURSEMENTS AND PROFESSIONAL MEETINGS (112405) – Mr. Sumerel moved, seconded by Mr. Warfel, to approve the following personnel matters as recommended by the Superintendent:

Approval of Supplemental/Personal Service Contracts (2024-2025) J. Matthew McKinney, Athletic Worker, $15.00/hr
Michal Eubanks, Home Instruction, $41.00/hr Dasia Lewis, Home Instruction, $41.00/hr Maggie Jones, Home Instruction, $41.00/hr

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 26, 2024

Paula Hardek, Behavior Coach, $25.00/hr
Cierra King, Record Archival, $18.50/hr up to 10 hours/week John Rodenberg, Football Playoffs, $450.00
Cody Reardon, Football Playoffs, $450.00 Steve Metz, Football Playoffs, $450.00 John Misali, Football Playoffs, $450.00 Don Flint, Football Playoffs, $450.00 Brad Hamilton, Football Playoffs, $450.00
Dorian McGruder, Football Playoffs, $450.00 Dylan Browning, Football Playoffs, $450.00 Sean Cole, Football Playoffs, $450.00 Kristen Brewer, Cheer Playoffs, $450.00 Alexandra Hart, Cheer Playoffs, $450.00 Tara Rose, Field Hockey Playoffs, $300.00 Kirsta Rose, Field Hockey Playoffs, $300.00
Holly Antoun, Field Hockey Playoffs, $300.00 Angel Miller-Ell, Volleyball Playoffs, $150.00 Mike Barrie, Volleyball Playoffs, $150.00 Brian Qiao, Volleyball Playoffs, $150.00 Mike Carroll, Volleyball Playoffs, $150.00 Wade Ward, Tennis Playoffs, $450.00
Adam Wolter, Tennis Playoffs, $450.00 Michael Piergalski, Tennis Playoffs, $450.00 Wade Ward, Tennis Bonus Pay, $1,000.00 Adam Wolter, Tennis Bonus Pay, $1,000.00
Michael Piergalski, Tennis Bonus Pay, $1,000.00 Amy Dunlap, Girls Soccer Playoffs, $300.00 Sarah Wagoner, Girls Soccer Playoffs, $300.00 Matt Hindman, Girls Soccer Playoffs, $300.00 Julia Kunkel, Girls Soccer Playoffs, $300.00 Brian Daniel, Boys Soccer Playoffs, $600.00 Tony Awor, Boys Soccer Playoffs, $600.00 Mike Duncan, Boys Soccer Playoffs, $600.00 Mike Fry, Boys Soccer Playoffs, $600.00
Brian Daniel, Boys Soccer Bonus Pay, $1,000.00 Tony Awor, Boys Soccer Bonus Pay, $1,000.00 Mike Duncan, Boys Soccer Bonus Pay, $1,000.00 Mike Fry, Boys Soccer Bonus Pay, $1,000.00 Jackie McCarthy, Cross Country Playoffs, $450.00 Drew Bolubasz, Cross Country Playoffs, $450.00 Tom Millard, Cross Country Playoffs, $450.00 Will Thomure, Golf Playoffs, $150.00
Jackie Trott, Golf Playoffs, $150.00 Samatha Berten, Golf Playoffs, $150.00 Trevor Nolan, Athletic Intern, $12.00/hr

Third Party Payment
Michelle Shafer, Western Governors University, $200.00

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 26, 2024

APPROVAL OF MINUTES (112406) – Mr. Sumerel moved, seconded byMr. Tullis, to approve the minutes the October 8, 2024 regular meeting. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF FINANCIAL REPORTS (112407) – Mr. Sumerel moved, seconded byMr. Tullis, to approve the financial reports as presented for the month ended October 31, 2024. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

ESTABLISH STUDENT ACTIVITY ACCOUNTS (112408) – Mr. Sumerel moved, seconded byMr. Tullis, to approve the establishment of the following student activity accounts for 2024-2025:

MS Power of the Pen Class of 2028
Indian Hill Interact/Rotary Club

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF CONTRACTS (112409) – Mr. Sumerel moved, seconded byMr. Tullis, to approve the following contracts:

CCBCC Operations, LLC, Customer Marketing Agreement TechSmart, Inc, Curriculum as a Service Agreement, $120,780.00

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF AMENDED CONTRACTS (112410) – Mr. Sumerel moved, seconded byMr. Tullis, to approve the following amended contract:

Hamilton County ESC., Student Services on behalf of St. Vincent Ferrer School, $148,978.80

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

RESOLUTION REQUESTING THE COUNTY AUDITOR TO MAKE ADVANCE PAYMENT OF TAXES (112411) – Mr. Sumerel moved, seconded byMr. Tullis, to adopt the following resolution:

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 26, 2024

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

RESOLUTION TO FILE A MODIFIED TAX BUDGET WITH THE COUNTY AUDITOR (112412) – Mr. Sumerel moved, seconded byMr. Tullis, to adopt the following resolution:

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF CHANGE OF APPROPRIATION(S) (112413) – Mr. Sumerel moved, seconded byMr. Tullis, to approve the following changes:

Increase Fund 004 (Construction) by $400,000.00
Increase Fund 018 (Public School Support Fund) by $22,500.00 Increase Fund 035 (Severance) by $100,000.00
Increase Fund 499 (State Grants) by 272,733.00 Decrease Fund 516 (Title VI-B, IDEA) by $60.00 Increase Fund 551 (Title III-Immigrant) by $3,348.18 Increase Fund 572 (Title I) by $4,861.61
Increase Fund 584 (Student Support & Academic Enrichment) by $8,595.64 Increase Fund 590 (Improving Teacher Quality) by $9,363.39

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 26, 2024

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

APPROVAL OF THE FIVE-YEAR FORECAST AND ASSUMPTIONS (112414) – Mr. Sumerel moved, seconded byMr. Tullis, to approve the five-year forecast and assumptions, as presented. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

ACCEPTANCE OF DONATIONS (112415) – Mr. Sumerel moved, seconded byMr. Tullis, to accept the following donations:

IH Foundation, Watershed Competition Grant, $1,000.00 IH Foundation, Companions on a Journey, $1,700.00

Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

NEOLA POLICY UPDATES – FIRST READING

0100 – Definitions 0142.1 – Oath
0151 – Organizational Meeting 0152 – Officers
0155 - Committees 0163 – Presiding Officer
0164 – Notice of Meetings 0165 (New) – Board Meetings
0165.1 (Rescind) – Regular Meetings 0165.2 (Rescind) - Special Meetings 0166 (Replacement) – Agendas
0167.2 (Renumbered) – Executive Session
0167.7 (Renumbered/Revised) – Use of Personal Communication Devices 0173 (Rescind) – Board Officers
1130 – Conflict of Interest 3113 – Conflict of Interest
4120.08 – Employment of Personnel of Co-Curricular/Extra-Curricular Activities 4113 – Conflict of Interest
4121 – Criminal History Record Check 5131 – Student Transfers
5136 – Personal Communication Devices 5136.01 (Rejected) – Electronic Equipment 5200 - Attendance
5500 – Student Conduct 5780 – Student/Parent Rights 6110 – Grant Funds
6111 – Internal Controls
6112 – Cash Management of Grants
6114 – Cost Principles – Spending Federal Funds 6220 – Budget Preparation
6320 – Purchasing and Bidding
6325 – Procurement – Federal Grants/Funds

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 26, 2024

6460 – Vendor Relations
6550 – Travel Payment & Reimbursement/Relocation Costs 7310 – Disposition of Surplus Property
7450 – Property Inventory
7530.01 – Board-Owned Technology Resources Used for Communication 7530.02 – Staff Use of Personal Communication Devices
7540.03 – Student Technology Acceptable Use and Safety 7540.04 – Staff Technology Acceptable Use and Safety 7540.09 New – Artificial Intelligence (“AI”)
8310 – Public Records
9160 – Public Attendance at School Events

MOTION TO CANCEL DECEMBER 10, 2024 BOARD OF EDUCATION MEETING (112416) – Mr. Sumerel moved, seconded by Mrs. Singh, to cancel the December Board meeting. Roll call vote was as follows:
Mr. Marx, aye		Mrs. Singh, aye	Mr. Sumerel, aye Mr. Tullis, aye                                                 Mr. Warfel, aye

ELECTION PRESIDENT PRO TEM TO SERVE JANUARY 1, 2025 THROUGH THE ELECTION OF NEW BOARD PRESIDENT – Mr. Sumerel nominated Nolan Marx. With no further nominations, all members present voiced aye for Mr. Marx to serve as President Pro Tem.

ADJOURNMENT (112417) – Mr. Tullis moved, seconded byMr. Warfel, to adjourn the Regular Meeting of the Indian Hill Board of Education at 7:37 p.m. Roll call vote was as follows:

Mr. Marx, aye
Mr. Tullis, aye

Mrs. Singh, aye		Mr. Sumerel, aye Mr. Warfel, aye

__________________________________________ Board President

______________________________________________ CFO/Treasurer

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