INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of February 7, 2023

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, February 7, 2023, at 6:30 p.m., in the Indian Hill High School Multipurpose room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. Mr. Sumerel, President, called the meeting to order at 6:32 p.m. and roll call showed the following members as present:

Mrs. Aichholz
Mr. Sumerel

Mr. Marx		Mrs. Singh Mr. Tullis

Also present were Cash Hayden, Kelly Hayden, Jennifer Theiss, Erica Leppert, Julie Pfeiffer, Heather Higdon, Whitney Buell, Amy Clark, Melissa Stewart, Kirk Koennecke, Mike Dietz, Eric Cimini, Jim Nichols, Mick Davis, Sarah Kellett, Betsy Henning, Mike Mendenhall, MCS & Associates, Chris Patek, MSA Design, Holly McClean,, MCS & Associates Lee Jimenez, Chris Soto, Skanska, USA, Jeff Smoker, Skanska, USA, and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (022301) – Mrs. Singh moved, seconded byMrs. Aichholz, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGEOF ALLEGIANCE– 3rd graders Langston Dean, Laura Luchini, Leah Herrel, Audrey Colley, Charlotte Kettler and Myles Wais led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

We celebrate the success of our Global Cultural Celebration Week! This event happened at each of our buildings and in partnership with our Indian Hill Global Group – a parent-based group supported by the Indian Hill PTO. Our students, grades K-12, enjoyed a week-long cultural learning adventure with a Global Fair at IHES concluding the week. The fair, which was hosted by the Indian Hill Global Group, was an incredible opportunity for students to discover more about the countries and cultures of many of our Indian Hill families.

We congratulate the Indian Hill High School (IHHS) Mock Trial team for earning second overall at the 2023 Buckeye Bash Championship. The tournament was hosted by The Ohio State University last month. In addition to the senior team going undefeated and earning second in a tiebreak out of 22 teams, IHHS Mock Trial also captured a number of individual
awards. IHHS students Rohin Kotian and Sophia Chen each won a best attorney award while Joseph Kayne won best attorney twice. Audrey Phillips, Alex Tasner, Lily Andrews, and Ashwini Krishnan each won best witness.

We celebrate the launch of Indian Hill High School educators' new collaborative, chemistry-based podcast, ‘Now, That’s Good Chemistry!' The podcast is a product of a collaboration with TERA (Toxicology Excellence in Risk Assessment) and teachers Sue Savage, Tom Millard, Julia Kunkel, and Julie Pfeiffer. “This project draws from all academic disciplines in its quest to demonstrate how chemistry is the basis for everything,” said Tom Millard. “Virtually anything can be broken down in its most fundamental form to chemistry. The show aims to show this in entertaining and surprising ways.” You can subscribe to the podcast on Spotify!

We celebrate Indian Hill Middle School’s performance in the Future City State Competition on Saturday, January 21 in Columbus. Indian Hill students Anya Freed, Brooklyn Gottlieb, and Arya Murphy, won Best Transportation System, earned runner up for Best Use of Energy, and took fifth place in the overall competition. Despite our team being the youngest to compete, they were able to be significant contenders at a state level.
We congratulate the 56 Indian Hill High School students who qualified for the DECA State Competition during the district-level competition held January 24 –26 at University of Cincinnati Clermont. We look forward to the upcoming state event on March 10-11 at the Hyatt Regency in Columbus.

We congratulate the Indian Hill High School students who earned 25 individual awards in the 2023 Scholastic Art and Writing Awards competition. Out of more than 600 participating schools, Indian Hill High School students received two Gold Key awards, 11 Silver Key awards, and 12 Honorable Mentions. Two students, Jenna O’Driscoll and Belinda Zhong, will advance to the national competition in New York City this March.

We congratulate the Indian Hill Middle School Certamen Team for placing both first and third in the Southwest Ohio finals on January 28 at Seven Hills. Certamen, a quiz bowl style buzz-in game that focuses on Latin and Classical Civilization, has been a tradition among Latin Clubs across the nation for decades. Competitors included students Arpad Lallement, Michael Miller, Victor

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – February 7, 2023

Zhang, Cole Compton, Grant Gibson, and Eric Liu. Our team will advance to the state competition which will be held March 10-12 in Columbus, Ohio.

Erica Leppert presented on IDEA/Title I Annual Opportunity for Public Participation

Amy Clark presented on the IH Arts & Activities Review

Whitney Buell, Cash Hayden, Mr. Jimenez and the 3rd graders Langston Dean, Laura Luchini, Leah Herrel, Audrey Colley, Charlotte Kettler and Myles Wais presented on their STEM PBL project.

APPROVAL OF RESOLUTION AUTHORIZING 2023-2024 MEMBERSHIP IN THE OHIO HIGH SCHOOL ATHLETIC ASSOCIATION (022302) - Mr. Tullis moved, seconded byMrs. Singh, to approve the resolution authorizing 2023-2024 membership in the OHSAA:

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

OVERNIGHT FIELD TRIPS (022303) - Mr. Tullis moved, seconded byMrs. Singh, to approve the following overnight field trips:

Indian Hill High School Boys Baseball – Myrtle Beach, NC 3/28/23 – 4/1/23 Indian Hill High School Competition Cheerleading – Orlando, FL 2/9/23 – 2/12/23 Indian Hill High School DECA – Columbus, OH 3/10/23 – 3/11/23
Indian Hill High School Latin students – Columbus, OH 3/10/23 – 3/12/23

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

PERSONNEL ACTIONS (022304) - Mr. Tullis moved, seconded byMrs. Singh, to approve the following personnel matters as recommended by the Superintendent:

Approval of Administrative Contract (2023-2024) Amy Clark, Arts and Activities Director, $77,000.00

Supplemental/Personal Service Contracts (2022-2023)
Phil Clary, Assistant Choir Director-Accompanist, $2,251.00 Janie Gardner, Extended Service - 5 days, per diem
Amy VanStrien, Extended Service - 5 days, per diem Sarah Kellett, Extended Service - 6 days, per diem Nick Carpenter, Extended Service - 10 days, per diem
Tarra Braunscheidel, Extended Service - 10 days, per diem Jennifer Earhart, Extended Service - 6 days, per diem Dennis Dupps, Video Services, 1st Semester, $5,372.50 Liz Imrie, National Honor Society, $2,251.00
Megan Klosterman, Yearbook, $2,251.00 Monica Dawkins, Lego Club, $1,500.00 Ryan Knuppel, Lego Club, $1,500.00

Retirements/Resignations
Jennifer Hamilton, Educational Aide, effective 12/16/22

Tuition Reimbursement
Jessica Carrion, University of Pacific, $237.00 Pamela Marshall, University of Pacific. $158.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – February 7, 2023

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF MINUTES (022305) – Mr. Marx moved, seconded byMr. Sumerel, to approve the minutes the January 10, 2023 regular meeting. Roll call vote was as follows:

Mrs. Aichholz, abstain                      Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF FINANCIAL REPORTS (022306) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the financial reports as presented for the month ended January 31, 2023. Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF CONTRACT FOR 2023-2024 SCHOOL YEAR (022307) – Mr. Marx moved, seconded by Mrs. Aichholz, to approve the following contract:

Hamilton County Developmental Disabilities Services, $50,000.00/student served at Rost or Fairfax Schools, Annual Agreement

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF CHANGE IN APPROPRIATIONS (022308) – Mr. Marx moved, seconded by Ms. Aichholz, to approve the following changes in appropriations:

Decrease Fund 499 (School Safety and Security) by $884.12 Increase Fund 507 (ESSER Fund) by $155,186.04
Increase Fund 516 (Title VI-B IDEA) by $169,654.66 Decrease Fund 572 (Title I by) by $1,715.16
Increase Fund 587 (IDEA-Preschool) by $11,852.16 Increase Fund 590 (Improving Teacher Quality) by $73.39

Roll call vote was as follows:

Mrs. Aichholz, aye                           Mr. Marx, aye                     Mrs. Singh, aye Mr. Sumerel, aye                    Mr. Tullis, aye

APPROVAL OF CONSTRUCTION CONTRACTS (022309) -Mr. Marx moved, seconded by Ms. Aichholz, to approve the following construction contracts:

Skanska USA Building, Inc., Change Order (GMP) #11, ES Playground - Change for Additional ADA Access, $54,211.00

Skanska USA Building, Inc., Change Order (GMP) #10, Upsizing Upper-Level Hydronic Piping, $74,950.00

Skanska USA Building, Inc., Change Order (GMP) #10, Temporary Electrical Transformer, $66,652.00

Skanska USA Building, Inc., Change Order (GMP) #11, ES Theater & Stage Allowance Overage, not to exceed $206,303.00 in total, this resolution will allow the District to enter into direct contracts with the vendors located in the change order document or to alter the change order for costs savings