INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of June 27, 2023

A regular meeting of the Indian Hill Exempted Village School District was held on Thursday, June 27, 2023, at 6:30 p.m., in the Indian Hill High School Multi-Purpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. Mr. Sumerel, President, called the meeting to order at 6:30 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mr. Sumerel

Mrs. Singh Mr. Tullis

Also present were Kirk Koennecke, Melissa Stewart, Mick Davis, Jim Nichols, Julie Pfeiffer, Monica Dawkins, Peter Wynne-Aramark, Frank Horvath-Aramark, Justin Crews-Aramark, Eric Cimini, Heather Higdon, Jenny Burton and Grace Cooperrider and family, Nicholas Miller and family and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (062305) – Mrs. Aichholz moved, seconded by Mr. Tullis, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE – Students Grace Cooperrider and Nicholas Miller led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

The Indian Hill School District congratulates the Indian Hill High School Academic Team for earning top 20 in the nation during the Small School National Championship Tournament held in Chicago in May.

We celebrate the Indian Hill Television Network (IHTN) for earning a record 15 Blue Chip Awards during the annual ceremony in May. This year had the largest number of finalists in our program’s history spanning 26 years. Indian Hill had 37 programs nominated, 22 programs that made it to finals, with 15 of those finalists earning awards. Winning producers included the following Indian Hill High School students: Geno Cardosi, Daniel Chen, Nick Guinan, Wyatt Higgins, Chloe Hutton, Brian Jia, Henry Kohnen, Dhilan Minocha, Zachary Rosenbaum, Alex Rozakis, and Reesë Tuttle. In addition to the student-earned awards, Indian Hill Blue Chip Award winners also included three Indian Hill teachers: Ricardo Hill, Tom Millard, and Susan Savage. Indian Hill Athletic Coordinator Julius King, Athletic Trainer Terri Konte, and Chief Communications Officer Heather Higdon also won.

We congratulate IHPS teacher Jennifer Theiss for receiving the George B. Chapman Award for Excellence in Mathematics Education, in association with the Martha Holden Jennings Foundation. Theiss was selected by a committee of fellow educators to be the winner of this award. The recognition ceremony will be held at our annual Jennings Educators Retreat on July 27-28, 2023.

We celebrate the Indian Hill Elementary School students selected for the People’s Choice Award during the annual Design LAB Exhibit. The student designers/architects included Jasmine Arul, Grace Cooperrider, Frankie Hall, Eva Jha, and Nicholas Miller. Design LAB pairs local professionals with educators to guide students through a real-world, themed design problem, emphasizing the development of: research, critical thinking, financial literacy, problem solving, verbal and visual communication, creative expression, collaborative team-building, STEM and presentation skills. The students created a project called Wonderworld Amusement Park, which was on display during the design show during the end of May in Northern Kentucky.

Aramark presented the Annual Nutrition Report.

Dr. Melissa Stewart presented an update to the Strategic Plan.

Mr. Tullis recognized the staff in their dedication to Mr. Clark and his memorial services. Mr. Tullis commended the support staff for their work to support students and other staff during this time.

APPROVAL OF RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (062306) - Mr. Tullis moved, seconded byMrs. Singh, to approve the resolution:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

This resolution to declare transportation impractical for certain identified students is presented pursuant to the requirements of Ohio Revised code 3327 and the procedures set forth by the Ohio Department of Education. The resolution follows careful evaluation of all other available options prior to consideration of impracticality.
The Superintendent of Schools, Kirk Koennecke recommends that the board of education adopt the following resolution:
WHEREAS the student(s) identified below have been determined to be residents of this school district, and eligible for transportation services; and
WHEREAS after a careful evaluation of all available options, it has been determined that it is impractical to provide transportation for these student(s) to their selected school(s); and
WHEREAS the following factors as identified in Revised Code 3327.02 have been considered: 1. The time and distance required to provide the transportation; 2. The number of pupils to be transported;
3. The cost of providing transportation in terms of equipment, maintenance, personnel, and administration;
4. Whether similar or equivalent service is provided to other pupils eligible for transportation; 5. Whether and to what extent the additional service unavoidably disrupts current transportation schedules;
6. Whether other reimbursable types of transportation are available.
WHEREAS the option of offering payment-in-lieu of transportation is provided in Ohio Revised Code: Therefore, be it
RESOLVED that the Indian Hill Exempted Village School District Board of Education hereby approves the declaration that it is impractical to transport the students identified herein and offers the parent(s)/guardians(s) of students named on the attachment, payment-in-lieu of transportation.

ATTACHMENT TO RESOLUTION:

Student Name(s) Hall, Ainsley Hall, Emmy Hall, Isabelle Pinheiro, Pedro
Rayburn, Christopher

School(s) and Grade(s)

Cincinnati Hills Christian Acad. 4th Cincinnati Hills Christian Acad. 2nd Cincinnati Hills Christian Acad. 2nd Seven Hills - 8th
Moeller - 9th

Parent(s)/Guardians(s) Jennifer Hall
Jennifer Hall Jennifer Hall Patricia Pinheiro
Claire Rayburn

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF 2023-2024 STUDENT HANDBOOKS (062307) - Mr. Tullis moved, seconded byMrs. Singh, to approve the following handbooks:

Indian Hill Primary School Indian Hill Elementary School Indian Hill Middle School Indian Hill High School

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

APPROVAL OF NON-TEACHING STAFF HANDBOOK (062308) - Mr. Tullis moved, seconded byMrs. Singh, to approve the non-teaching staff handbook. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL TO SET BUS MONITOR PAY RATE AT $16.50 (062309) - Mr. Tullis moved, seconded byMrs. Singh, to approve the bus monitor pay rate. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

PERSONNEL ACTIONS, TUITION REIMBURSEMENTS AND PROFESSIONAL MEETINGS (062310) - Mr. Tullis moved, seconded byMrs. Singh, to approve the approve the following personnel matters as recommended by the Superintendent:

Approval of Tiered Classified Position Program

Approval of Certified Staff Contracts (2023-2024)
Sarah Brew, 1.0 FTE, High School Science Teacher, Column MA, Step 9, $76,587.00
Molly Johnson, 1.0 FTE, High School Intervention Specialist, Column MA+30, Step 9, $81,389.00 Travis Snyder, 1.0 FTE, High School Social Studies Teacher, Column MA+30, Step 6, $73,469.00

Approval of Non-Certified Staff Contracts (2023-2024)
Leah Bashover-Nichols, Playground Aide, $15.00/hr, 15 hours per week
Tyra Williams, Primary School Educational Aide, $18.10/hr, 40 hours per week Sam Huwel, $11.00/hr, summer maintenance

Approval of Classified Substitutes Leah Topits, Secretary

Third Party Salary Payment (University of Cincinnati) Kelly Hartings, Mentor, $100.00
Bert Sheard, Mentor, $100.00

Approval of Supplemental/Personal Service Contracts (2023-2024) Josh Robertson, Junior Class Advisor, $2,627.10
Susan Schonauer, Junior Class Advisor, $1,125.90
Nate Eigher, Extended School Year Services, per diem up to 20 days Donita Jackson, Mentor, $1,855.32
Kathryn Blankenship, Mentor, $1,855.32 Lindsay Morris, Mentor, $1,855.32
Jami Wallbank, Mentor, $1,855.32 Becky Stevens, Mentor $2,319.15 Kristi Booth, Mentor, $2,319.15 Maggie Jones, Mentor, $2,319.15

Approval of Supplemental/Personal Service Contracts (2022-2023)
Lisa Campbell, Summer Curriculum Work, $35.00 per hour, not to exceed 5 hours Amy Dunlap, Summer Curriculum Work, $35.00 per hour, not to exceed 5 hours Cary Daniel, Baseball, Play-off pay, $300.00
Adam DeLaet, Baseball, Play-off pay, $300.00 Tyler Henry, Baseball, Play-off pay, $300.00 Matt Heller, Baseball, Play-off pay, $300.00
Conner Sauerwein, Baseball, Play-off pay, $300.00 Phil Said, Softball, Play-off pay, $150.00
Don Flint, Softball, Play-off pay, $150.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

Kaitlin Shurts, Softball, Play-off pay, $150.00
Samantha Herman, Girls Lacrosse, Play-off pay, $450.00 Biz Brink, Girls Lacrosse, Play-off pay, $450.00
Jami Wallbank, Girls Lacrosse, Play-off pay, $450.00 Samantha Herman, Girls Lacrosse, Final Four, $500.00 Biz Brink, Girls Lacrosse, Final Four, $500.00
Jami Wallbank, Girls Lacrosse, Final Four, $500.00 Jamey Foley, Boys Lacrosse, Play-off pay, $300.00 Cam McMillian, Boys Lacrosse, Play-off pay, $300.00 Matt Harris, Boys Lacrosse, Play-off pay, $300.00 Wade Ward, Boys Tennis, Play-off pay, $450.00 Adam Wolter, Boys Tennis, Play-off pay, $450.00
Michael Piergalski, Boys Tennis, Play-off pay, $450.00 Susan Savage, Track & Field, Play-off pay, $450.00 Jackie McCarthy, Track & Field, Play-off pay, $450.00 Jordan Siebenaller, Track & Field, Play-off pay, $450.00 Julia Kunkel, Track & Field, Play-off pay, $300.00
Eric Bass, Track & Field, Play-off pay, $150.00 Ty Ignatz, Track & Field, Play-off pay, $150.00
Vera Hayslip, Track & Field, Play-off pay, $150.00 Cody Reardon, Track & Field, Play-off pay, $150.00
Katherine Archambault, Summer Training, $22.87/hr up to 30 hrs wk for 6 wks. Kim Darnell, Summer Training, $30.06/hr up to 40 hrs wk for 6 wks.
Wendy Hopkins, Summer Transportation, $24.70/hr up to 20 hrs wk for 6 wks Danielle Lintz, Extended School Year Services, per diem up to 20 days
Amy Comello, Summer Training, $25.76/hr up to 10 hrs Cody Reardon, Football Camp, $1,915.20
John Rodenberg, Football Camp, $1,675.80 Steve Metz, Football Camp, $1,197.00 Michael Piergalski, Tennis Camp, $684.00 Cary Daniel, Baseball Camp, $2,713.00 Adam Delaet, Baseball Camp, $250.00 Matt Heller, Baseball Camp, $250.00
Samantha Herman, Girls Lacrosse Camp, $901.99 Biz Brink, Girls Lacrosse Camp, $607.33
Sherri Henry, Volleyball Camp, $2,238.00 Haley Henry, Volleyball Camp, $2,172.00 Nathan Schatzman, Volleyball Camp, $2,172.00 Amy Dunlap, Soccer Camp, $1,806.00
Bryan Daniel, Soccer Camp, $1,806.00 Tara Rose, Field Hockey Camp, $693.00

Tuition Reimbursement
Michal Eubanks, Miami University, $896.22 Nollis Cotrell, UC Berkeley Extension, $1,092.00 Philip Clary, Rider University, $3,216.00
Bradley Brunswick, University of Dayton, $715.00 Donita Jackson, Northern Kentucky University, $2,409.00 Alice Bohn, Vandercook University, $1,065.00
Meghan Graves, Miami University, $1,007.00

Retirements/Resignations
Diane England, High School Educational Aide, effective end of school year 2022-2023 Margaret Harter, High School Educational Aide, effective end of school year 2022-2023 Beverly Dorenbusch, Bus Driver, effective end of school year 2022-2023

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF MINUTES (062311) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the minutes the May 23, 2023 regular meeting and the June 14, 2023 special meeting. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF FINANCIAL REPORTS (062312) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the financial reports as presented for the month ended May 31, 2023. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF CONSTRUCTION CONTRACTS (062313) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve following construction contracts:

Chroma Projects, Primary School Graphics & Signage, $42,464.00 Crux Roadboardz, Elementary School Graphics & Signage, $26,854.00 Crux Roadboardz, Primary School Graphics & Signage, $45,100.00
The Hanover Insurance Company, Builder’s Risk Insurance Extension Effective 6/28/2023, $31,113.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF CONTRACTS (062314) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve following contracts:

Nancy Kopnick, BCBA Consultant, $125/hr up to 40 hours, totaling $5,000.00
Hamilton County ESC, Early Childhood Special Education Itinerant Services, $52,046.00
Hamilton County Educational Service Center, on behalf of St. Vincent Ferrer, Student Services and Intervention Solutions, for school year 2023-2024, $199,253.30
Aramark Educational Services, LLC, Food Service Management, 1 year
Cincinnati Children’s Hospital, Private Duty Nursing Services for two students, $71.44/hr - RN or $65.84/hr -LPN, per student

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

ACCEPT PROPOSAL FOR COMMERCIAL/CASUALTY AND CYBERSECURITY INSURANCE RENEWAL FROM OHIO SCHOOL PLAN (062315) – Mr. Tullis moved, seconded by Mrs. Aichholz, to accept proposal for commercial/casualty and cybersecurity insurance renewal from Ohio School plan in the amount of $147,029.00. Roll call was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

AUTHORIZE THE TREASURER TO SUPPLEMENT APPROPRIATIONS, AS NEEDED, AND TO MAKE NECESSARY APPROPRIATION/BUDGET MODIFICATIONS INCLUDING ANY ADVANCES AND TRANSFERS TO CLOSE THE FINANCIAL BOOKS FOR FY 2023  (062316) – Mr. Tullis moved, seconded by Mrs. Aichholz, to authorize the Treasurer to supplement appropriations, as needed, and to make necessary appropriation/budget

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

modifications including any advances and transfers to close the financial books for FY2023, as well as any return of advances after July 1.

Permanent Appropriation Resolution - FY2023

Be it resolved by the Board of Education of the Indian Hill Exempted Village School District, Hamilton County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education during the Fiscal Year, ending June 30th, 2023, the following sums be and the same are hereby set and appropriated for the several purposes for which expenditures are to be made and during said fiscal year, as follows, viz:

General Fund – 001 Debt Service Fund – 002 Construction – 004 Food Service – 006
Special Trust Fund – 007
Public School Support Fund – 018 District Agency – 022
Severance – 035 Capital Projects – 070
Student Managed Activity Fund – 200 Athletic Fund – 300
Auxiliary Fund – 401 Network Connectivity – 451
Safety Grant/School Bus Replacement – 499 ESSER – 507
Title VI-B, IDEA – 516 Title III, Immigrant – 551
Title I-A, Improving Basic Programs – 572
Title IV-A, Student Support & Academic Enrichment – 584 Title VI-B, Preschool – 587
Title II-A, Teacher Quality – 590

Total Permanent Appropriation – Fiscal Year 2023

44,800,000.00 6,000,000.00 43,850,000.00 891,167.20 3,000.00 18,500.00 8,400.00 200,000.00 23,525.00 200,000.00 1,600,000.00 624,529.44 7,200.00 146,115.88 1,605,041.48 815,992.98 15,259.20 108,176.27
10,324.54 15,970.63 56,797.38

101,000,000.00

Transfer $243,253.10 from the General Fund to Athletic Facilities (300-9301)
Advance $1,380.21 from the General Fund to 584-9023 on 6/30/2023 and Return Advance on 7/1/2023 Advance $399.95 from the General Fund to 584-9023 on 6/30/2023 and Return Advance on 7/1/2023 Advance $6,693.55 from the General Fund to 590-9023 on 6/30/2023 and Return Advance on 7/1/2023 Advance $2,487.79 from the General Fund to 516-9023 on 6/30/2023 and Return Advance on 7/1/2023 Advance $23,012.82 from the General Fund to 516-9923 on 6/30/2023 and Return Advance on 7/1/2023 Advance $17,842.50 from the General Fund to 507-9023 on 6/30/2023 and Return Advance on 7/1/2023

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF FY24 TEMPORARY APPROPRIATIONS RESOLUTION (062317) – Mr. Tullis moved, seconded by Mrs. Aichholz, to accept the following FY24 temporary appropriation resolution:

The Board of Education of the Indian Hill Exempted Village School District, Hamilton County, Ohio, met in regular session on the 27th day of June, 2023 in the High School Multipurpose Room with the following members present:

Mr. Tullis moved the adoption of the following resolution:

Be it resolved by the Board of Education of the Indian Hill Exempted Village School District, Hamilton County, Ohio, that to provide for the current expenses and other expenditures of said Board of Education during the Fiscal Year, ending June 30th, 2024,

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

the following sums be and the same are hereby set and appropriated for the several purposes for which expenditures are to be made and during said fiscal year, as follows, viz:

General Fund – 001 Debt Service Fund – 002
Building Construction – 004 Food Service – 006
Public School Support Fund – 018 Severance Account – 035
Capital Projects – 070
Student Managed Activity Fund – 200 Athletic Fund – 300
Auxiliary Fund – 401 Title VI-B, IDEA – 516 Title III – 551
Title I – 572 Title IV-A -584
Title VI-B, Preschool – 587
Title II-A, Teacher Quality – 590

Total Temporary Appropriation – Fiscal Year 2024

7,590,000.00 875,000.00 200,000.00 150,000.00
1,150.00 25,000.00 10,000.00 12,500.00 35,000.00
100,000.00 100,000.00 5,000.00 25,000.00
5,000.00 750.00 11,000.00

9,145,400.00

Mrs. Aichholz seconded the resolution and the roll being called upon for its adoption resulted as follows:

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTION (062318) – Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the following transportation in lieu of payments:

See following pages:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

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INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

ESTABLISHMENT OF STUDENT ACTIVITY ACCOUNTS (2023-2024) - (062319) Mr. Tullis moved, seconded by Mrs. Aichholz, to approve the establishment of the following student activity accounts for 2023-2024:

Speed and Agility Softball Camp

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – June 27, 2023

ACCEPTANCE OF DONATIONS (062320) – Mr. Tullis moved, seconded by Mrs. Aichholz, to accept the following donations:

IH Foundation, High School, Big Pitch Expenses, $1,000.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION TO CHANGE THE AUGUST 8, 2023 BOARD OF EDUCATION MEETING TO AUGUST 10, 2023 AT 6:30PM (062321) – Mrs. Aichholz moved, seconded by Mrs. Singh, to change the August Regular Board of Education meeting. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

ADJOURNMENT (062322) – Mrs. Aichholz moved, seconded byMrs. Singh, to adjourn the Regular Meeting of the Indian Hill Board of Education at 7:15 p.m. Roll call vote was as follows:

Mrs. Aichholz, aye Mr. Sumerel, aye

__________________________________________ Board President

Mrs. Singh, aye Mr. Tullis, aye

______________________________________________ CFO/Treasurer