INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Organizational/Regular Meeting of January 10, 2023

An Organizational meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 10, 2023, at 6:30 p.m., in the Indian Hill High School Auditorium, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mr. Tullis, presiding at 6:31 p.m. and roll call showed the following members as present:

Mr. Marx Mr. Sumerel

Mrs. Singh Mr. Tullis

Also present were Kirk Koennecke, Melissa Stewart, Jim Nichols, Mick Davis, Jennifer Burton, Heather Higdon, Eric Cimini, Bill Gruber, Holly McClean, MCS; Chris Patel, Skanska; Chris Soto, Skanska; Adam Kocher, Loth; Andrea Akin, Loth; Alex Brewer, Loth; Ben Kremer, Schools In; Jennifer Theiss, Julie Pfeiffer, and others.

ADOPTION OF ORGANIZATIONAL BUSINESS MEETING AGENDA (012301) – Mr. Sumerel moved, seconded by Mr. Singh, to adopt the agenda of the organizational business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

ELECTION OF OFFICERS - PRESIDENT - Mr. Tullis nominated Craig Sumerel to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2023. Upon receiving no further nominations, Mr. Tullis closed nominations for President of the Indian Hill Exempted Village School District Board of Education. Mr. Marx, Mrs. Singh, Mr. Sumerel and Mr. Tullis answered in the affirmative for Mr. Sumerel to serve as President of the Indian Hill Exempted Village School District Board of Education during calendar year 2023.

ELECTION OF OFFICERS - VICE-PRESIDENT - Mr. Marx nominated Mrs. Singh to serve as Vice-President of the Indian Hill Exempted Village School District Board of Education during calendar year 2023. Upon receiving no further nominations, Mr. Tullis closed nominations for Vice-President of the Indian Hill Exempted Village School District Board of Education. Mr. Marx, Mrs. Singh, Mr. Sumerel and Mr. Tullis answered in the affirmative for Mrs. Singh to serve as Vice-President of the Indian Hill Exempted Village School District Board of Education during calendar year 2023.

RESOLUTION TO ESTABLISH DATES, TIMES, PLACES OF MEETINGS DURING 2023 (012302) – Mr. Tullis moved, seconded by Mr. Marx, to establish the following dates for Board of Education meetings during 2023 to be held at 6:30 p.m. in the Indian Hill High School Auditorium, 6865 Drake Road, Cincinnati, Ohio 45243 unless location changed by notice.

February 7, 2023 March 14, 2023 April 18, 2023 May 23, 2023 June 27, 2023 August 8, 2023

September 19, 2023 October 17, 2023 November 28, 2023 December 12, 2023
January 9, 2024 (Organizational & Regular) January 10, 2024 (Alternate date for Organizational Meeting in case of inclement weather)

Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION AUTHORIZING SIGNING OF ALL CHECKS BY TREASURER ONLY (012303) - Mr. Tullis moved, seconded by Mr. Marx, to authorize the signature of the Treasurer only on all checks, warrants, stop payments and other negotiable orders of withdrawal during calendar year 2023. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 10, 2023

RESOLUTION AUTHORIZING THE INVESTMENT OF FUNDS (012304) - Mr. Tullis moved, seconded by Mr. Marx, to authorize the Treasurer to invest the funds of the District in accordance with Board Policy and legal constraints and instruct the Treasurer to submit an Investment Report for Board approval on a monthly basis during calendar year 2023. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION AUTHORIZING THE TREASURER/SUPERINTENDENT TO ENTER INTO CONTRACTS LESS THAN $25,000 SUBJECT TO APPROPRIATIONS AND WITHOUT FURTHER BOARD ACTION (012305) Mr. Tullis moved, seconded by Mr. Marx, to authorize the Treasurer/Superintendent to enter into contracts less than $25,000 subject to appropriations and without further action by the Board for calendar year 2023. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION TO ESTABLISH BOARD SERVICE FUND (012306) - Mr. Tullis moved, seconded by Mr. Marx, to establish a Service Fund in the amount of $2,000 for 2023 to pay for the expenses actually incurred by members of the Board of Education in the performance of their duties and expenses of members-elect actually incurred in connection with their training and orientation to their duties before taking office. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION AUTHORIZING PROFESSIONAL MEETING LEAVES (012307) - Mr. Tullis moved, seconded by Mr. Marx, to authorize the attendance of the Superintendent and/or Treasurer at any regional and State professional meetings and provide reimbursement for expenses incurred upon submission of proper documentation in accordance with Board policy. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION TO APPOINT TREASURER TO SERVE AS DISTRICT REPRESENTATIVE ON THE TAX INCENTIVE REVIEW COUNCIL (012308) - Mr. Tullis moved, seconded by Mr. Marx, to appoint Treasurer to serve as district representative on the Tax Incentive Review Council. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION TO APPOINT TREASURER TO RECEIVE PUBLIC RECORDS TRAINING ON BEHALF OF BOARD MEMBERS (012309) - Mr. Tullis moved, seconded by Mr. Marx, to appoint Treasurer to receive public records training on behalf of Board members. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION TO APPOINT SUPERINTENDENT OR HIS DESIGNEE AS BOARD DESIGNEE FOR SUSPENSION APPEALS (012310) - Mr. Tullis moved, seconded by Mr. Marx, to appoint Superintendent or his designee as Board designee for suspension appeals. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

RESOLUTION TO APPOINT SUPERINTENDENT TO ACCEPT RESIGNATIONS UPON RECEIPT (012311) - Mr. Tullis moved, seconded by Mr. Marx, to appoint Superintendent to accept resignations upon receipt. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 10, 2023

2023 BOARD COMMITTEE APPOINTMENTS – Mr. Sumerel made the following committee appointments for calendar year 2023:
Instruction and Technology
	Niki Singh*, Nolan Marx
	
Operations
	Bear Tullis*, Niki Singh
	
Professional Relations/Personnel
	Nolan Marx*, Craig Sumerel
	
Finance/Audit
	Craig Sumerel*, Nancy Aichholz
	
Legislative Liaison
	Bear Tullis
	
Indian Hill Public Schools Foundation Liaison
	Bear Tullis

* Denotes Committee Chairperson

ADJOURNMENT (012312) Mr. Marx moved, seconded by Mrs. Singh, to adjourn the Organizational Meeting of the Indian Hill Board of Education at 6:37 p.m. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

A Regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, January 10, 2023, in the Indian Hill High School Auditorium, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order by Mr. Sumerel, presiding at 6:37 p.m. and roll call showed the following members as present:

Mr. Marx Mr. Sumerel

Mrs. Singh Mr. Tullis

PLEDGE OF ALLEGIANCE – Bexley and Beckham Marx led the recitation of the Pledge of Allegiance.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (012313) – Mr. Marx moved, seconded by Mr. Tullis, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PUBLIC COMMENTARY – NONE

CORRESPONDENCE AND ANNOUNCEMENTS –

January is School Board Recognition Month, and we want to celebrate our incredible Board of Education members who dedicate countless hours to the success of our Braves. Please see your certificate of appreciation from the Indian Hill School District and the Ohio School Boards Association. On behalf of all the students, staff, parents, community members, and administrators, I offer you a sincerest thank you for all you do. During this month, we will celebrate each Board member on our social media platforms and within our beBRAVE digital newsletter.

Thank you to Ken Stegman and the maintenance staff for their tireless efforts to maintain high quality facilities and to keep our campus safe and clean.

Dr. Melissa Stewart and Mr. Jim Nichols presented a furniture update.

PERSONNEL ACTIONS (012314) - Mr. Marx moved, seconded by Mrs. Singh, to approve the following personnel matters as recommended by the Superintendent:

Approval of Classified Staff Contracts (2022-2023)

Nick Darnell, Bus Driver, Limited Contract, $30.06/hour

Change of Contract

Nataley Lancaster, Middle School Art Teacher, limited contract, 0.75 FTE to 1.0 FTE, effective January 3, 2023 for 2023 school year
Tim Sheehy, Bus Driver, resigned from Kindergarten route effective 12/16/22, reduction of contract pay by 1 hour

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 10, 2023

Nick Darnell, Bus Driver, taking Kindergarten route effective 1/3/23, increase of contract pay by 1 hour

Tuition Reimbursement

Mari Mileham, Miami University, $1,954.74 Lauren Cocola, Miami University, $1,745.36
Paige Chambers, University of South Carolina, $2,480.00 Trista Emmons, Vandercook College of Music, $1,065.00

Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF MINUTES (012315) – Mr. Marx moved, seconded by Mrs. Singh, to approve the minutes of the December 13, 2022 regular meeting. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF FINANCIAL REPORTS (012316) – Mr. Marx moved, seconded by Mrs. Singh, to approve the financial reports as presented for the month ended December 31, 2022. Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF CONSTRUCTION CONTRACTS (012317) – Mr. Marx moved, seconded by Mrs. Singh, to approve the following new contracts.

Skanska USA Building, Inc., High School Alternate #02 Wrestling Area Storefronts, $82,054.69 Skanska USA Building, Inc., High School Alternate #03 Wrestling Area Entrance Door, $36,997.23
Skanska USA Building, Inc., Change Order (GMP) #10, Transformer for Locker Room Panel DP-G, $42,264.23 Validated Custom Solutions, Change Order, New AHU at the High School, $57,306.00
SchoolsIn, Furniture Order, $604,128.08 Loth-MBI, Furniture Order, $2,085,903.79

Roll call vote was as follows:

Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

APPROVAL OF NEW CONTRACTS (012318) – Mr. Marx moved, seconded by Mrs. Singh, to approve the following new contracts.

FMX, Facilities Conditions Assessment Software, $62,783.00

Roll call vote was as follows:
Mr. Marx, aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis, aye

ACCEPTANCE OF DONATIONS (012319) – Mr. Marx moved, seconded by Mrs. Singh, to accept the following donations:

IH Foundation, Hatfield Fund - 2nd Installment, E-Sports, $5,000.00 IH Boosters, IHHS, Competitive Writing, $575.00

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES - January 10, 2023

Roll call vote was as follows:

Mr.Marx,aye Mr. Sumerel, aye

Mrs. Singh, aye Mr. Tullis,aye

ADOPTION OF FISCAL YEAR 2024 TAX BUDGET (012320) -Mr.Marx moved,seconded by Mr. Tullis,to adopt the Fiscal Year 2024 tax budget, as presented;

Roll call vote was as follows:

Mr.Marx,aye Mr. Sumerel,aye

Mrs. Singh,aye Mr. Tullis, aye

OTHER BUSINESS BY BOARD/ADMINISTRATION None

ADJOURNMENT (012321) -Mr. Maix moved,seconded by Mrs. Singh,to adjourn the Regular Meeting of the Indian Hill Board of Education at 7:33 p.m. Roll call vote was as follows:

Mr. Marx,aye Mr. Sumerel, aye

Mrs. Singh,aye Mr. Tullis,aye

Board President	Treasurer/CFO