INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES
Regular Meeting of February 20, 2024

A regular meeting of the Indian Hill Exempted Village School District was held on Tuesday, February 20, 2024, at 6:30 p.m., in the Indian Hill Community Room, 6855 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. Mr. Marx, President, called the meeting to order at 6:30 p.m. and roll call showed the following members as present:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

Also present were Kirk Koennecke, Melissa Stewart, Jim Nichols, Julie Pfeiffer, Erica Leppert, Lauren Gentene, Jeff Damadeo, Drew Renner, Whitney Buell, Danielle Lintz, Andy Gruber, Nate Eigher, Erin Owens, Sue Savage, Brian Phelps, Jenny Burton, Eric Cimini and others.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (022401) – Mr. Sumerel moved, seconded by Mr. Tullis, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

PLEDGE OF ALLEGIANCE – Superintendent Koennecke led the recitation of the Pledge of Allegiance.

PUBLIC COMMENTARY – There was no public commentary.

CORRESPONDENCE AND ANNOUNCEMENTS

THANK YOU: IHMS Red Carpet Event & LIVE State of Schools Presentation - All Braves enjoyed a Red Carpet Event to officially open Indian Hill Middle School on Thursday, January 18, as our entire Indian Hill School District community was invited to tour our new world-class facility. The BIG show was our debut, LIVE State of School presentation in the Sue Harder Memorial Performing Arts Center. We take you to both in this highlight video, as we say THANK YOU for supporting our #IHPromise!

AASA National STEM Designation Presentation

We celebrate Indian Hill Elementary School (IHES) for securing nine of the top 10 elementary teams in the state – including first place – for the Stock Market Game, sponsored by the non-profit Alpaugh Family Economics Center, University of Cincinnati (UC). The winning team included IHES students Sebastian Malott, Glenn Ernest, and Maddox Wegrzyn.
We celebrate the Indian Hill Middle School (IHMS) Future City Team for earning the top spot in the Ohio Future City Competition, held January 20 at the Eastland Career Center in Columbus. The team's exceptional performance secured them a coveted spot in the national competition, where they will vie for the title against schools from across the United States. The winning team, comprised of students Isha Jha, Anya Freed, and Sydney Hoalst, invested countless hours in research, design, and preparation. The team is currently at the national competition. We will be presenting them with certificates at the March board meeting.

We congratulate the 71 Indian Hill High School (IHHS) students who earned accolades during the DECA District Competition on January 23 and January 25 at UC Clermont. DECA is a career and technical student organization that prepares emerging leaders and entrepreneurs with a career interest in marketing, finance, hospitality, and management. All of these 70 students qualified for the DECA State Competition which is set to take place this March.
We celebrate the diversity at the Indian Hill School District and the success of the 23-24 Global Cultural Celebration Week. During the week of January 22-26, every building across our campus honored the more than 40 different nationalities that comprise our amazing district. Global Cultural Celebration Week happens at each of our buildings and in partnership with our Indian Hill Global Group – a parent-based group supported by the Indian Hill PTO. Our students, grades K-12, enjoyed a week-long cultural learning adventure that culminated in the BIG event – our Global Fair, which took place Friday, January 26 at Indian Hill Middle School.

We celebrate the Indian Hill Middle School (IHMS) students who authored an incredible story of success during the Power of the Pen District Competition at Little Miami Middle School on Saturday, January 27. The IHMS team earned first place, demonstrating exceptional talent and teamwork. The winning students now advance to the Power of the Pen Regional Competition in March.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – February 20, 2024

We congratulate the 21 Indian Hill High School (IHHS) visual arts students who earned accolades in the regional round of the Scholastic Art Awards; 31 were selected to receive honors. In total, IHHS received 14 Honorable Mentions, 11 Silver Keys, and 6 Gold Keys, which will advance to the national competition. All winning Scholastic artwork from the Southern Ohio, Northern Kentucky, Southeastern Indiana region will be on display at the Art Academy of Cincinnati from February 9 - February 18.
We celebrate Indian Hill High School student Lillie Waltz for being named as a finalist in the creative writing category of the prestigious Overture Awards through the Cincinnati Arts Association. Waltz, celebrated for her exceptional talent and creativity, has distinguished herself among her peers with her compelling work, "As I Live and Breathe." This significant accomplishment places Waltz among the top young writers recognized in this year’s Overture Awards, highlighting her potential and passion for creative writing.

We celebrate the nine Indian Hill High School student-musicians who were selected to perform with the Ohio Music Education Association (OMEA) All-State Band, Choir, and Orchestra ensembles for 2024. The Braves took the stage in Columbus to perform as ensembles in three separate concerts, with orchestra and band performing on Friday, February 2 and choir as the final performance on Saturday, February 3. Each student applied in May of 2023 by sending in a recording of a solo piece from the OMEA solo and ensemble contest repertoire. These students were selected from thousands of submissions from high school students throughout the state.

Erica Leppert presented an annual review of the IDEA/Title I Funds spending with an opportunity for public participation. There was no public participation.

APPROVAL OF RESOLUTION AUTHORIZING 2024-2025 MEMBERSHIP IN THE OHIO HIGH SCHOOL ATHLETIC ASSOCIATION (022402) – Mr. Sumerel moved, seconded by Mrs. Singh, to approve the resolution authorizing 2024-2025 membership in the OHSAA. Roll call was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

RESOLUTION DECLARING THE IMPRACTICABILITY OF TRANSPORTATION AND OFFERING PAYMENT TO PARENTS IN LIEU OF TRANSPORTATION (022403) – Mr. Sumerel moved, seconded by Mrs. Singh, to approve the following resolution:

Roll call vote was as follows: Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – February 20, 2024

APPROVAL OF OVERNIGHT FIELD TRIP (022404) – Mr. Sumerel moved, seconded byMrs. Singh, to approve the following overnight field trips:

Indian Hill Latin Students - OJCL State Convention - 3/8/24-3/10/24 Indian Hill DECA Students - Columbus, OH - 3/8/24 - 3/9/24

Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

PERSONNEL ACTIONS, TUITION REIMBURSEMENTS AND PROFESSIONAL MEETINGS (022405) – Mr. Sumerel moved, seconded byMrs. Singh, to approve the approve the following personnel matters as recommended by the Superintendent:

Approval of Classified Contract (2023-2024) Courtney Strittmatter, Playground Aide, $15.00/hr Jennifer Morgan, Educational Aide, $19.30/hr

Approval of Supplemental/Personal Service Contracts (2023-2024) Kolby King, Athletic Worker, $12.00/hr
Daniel Cary, Baseball Head Coach, $7,050.00 Adam De Laet, Baseball Assistant Coach, $3,550.00 Tyler Henry, Baseball Assistant Coach, $1,500.00 Matt Heller, Baseball JV Head Coach, $4,550.00
Conner Sauerwein, Baseball JV Assistant Coach, $3,050.00 Mick Davis, Baseball JV B Head Coach, Volunteer
Marcus Brightwell, Baseball JV B Assistant Coach, Volunteer Phil Said, Softball Head Coach, $7,250.00
Don Flint, Softball Assistant Coach, $3,750.00 Michell Cowherd, Softball Assistant Coach, $3,750.00
Samantha Herman, Girls Lacrosse Head Coach, $8,125.00 Biz Brink, Girls Lacrosse JV Head Coach, $5,850.00
AJ Froelich, Boys Lacrosse Head Coach, $8,125.00
Cam McMillian, Boys Lacrosse Assistant Coach, $5,500.00 Rand Turnbull, Boys Lacrosse Assistant Coach, $2,700.00 Cal Turnbull, Boys Lacrosse JV Head Coach, $6,350.00
Benn VanOudenallen, Boys Lacrosse Assistant Coach, $1,200.00 Wade Ward, Boys Tennis Head Coach, $5,850.00
Adam Wolter, Boys Tennis Assistant Coach, $2,730.00 Michael Piergalski, Boys Tennis JV Head Coach, $3,750.00 Kim Bancsi, Boys Tennis MS Head Coach, $2,730.00 Katherine Arnold, Boys Tennis MS Assistant Coach, $2,225.00 Susan Savage, Track & Field Head Coach, $10,600.00
Jackie McCarthy, Track & Field Assistant Coach, $4,950.00 Jordan Siebenaller, Track & Field Assistant Coach, $4,950.00 Tom Millard, Track & Field Assistant Coach, $4,950.00
Amy Dunlap, Track & Field Assistant Coach, $4,950.00 Eric Bass, Track & Field MS Head Coach, $4,950.00 Ty Ignatz, Track & Field MS Coach, $3,750.00
Vera Hayslip, Track & Field MS Coach, $3,750.00 Cody Reardon, Track & Field MS Coach, $3,750.00 Trista Emmons, Concessions Supervisor, $1,520.00

Retirement/Resignation
Kim Zheng, Educational Aide, effective 1/14/24
Beverly Townsend, Bus Driver, effective 5/30/24 for purpose of retirement

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – February 20, 2024

Change of Contract Jason Keith, 2 days

Tuition Reimbursement
Jessica Carrion, University of Pacific, $237.00 Danielle Lintz, Miami University, $1,117.40 Sara Jones, University of Pacific, $237.00 Deborah Cook, University of Pacific, $316.00 Philip Clary, Rider University, $1,104.00

Third Party Payment
Kristi Booth, Northern Kentucky University, $250.00 Brittany Cannon, Northern Kentucky University, $125.00

Approval of Classified Staff Salary Adjustments (2023-2024) Amanda Roshon, Educational Aide, $26.35/hr, effective 1/8/24 Roberta Willis, Educational Aide, $27.10/hr, effective 1/8/24

Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

APPROVAL OF MINUTES (022406) – Mr. Tullis moved, seconded byMr. Sumerel, to approve the minutes the January 9, 2024 organizational/regular meeting. Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

APPROVAL OF FINANCIAL REPORTS (022407) – Mr. Tullis moved, seconded byMr. Sumerel, to approve the financial reports as presented for the month ended January 31, 2024. Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

APPROVAL TO CLOSE REDTREE INVESTMENT GROUP 2021 BOND PROCEEDS ACCOUNT AS OF JANUARY 31, 2024 (022408) – Mr. Tullis moved, seconded by Mr. Sumerel, to approval the closure of Redtree Investment Group 2021 Bond Proceeds account. Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

APPROVAL OF CONTRACTS (022409) – Mr. Tullis moved, seconded by Mr. Sumerel, to approve the following contracts:

Canon Solutions America, copiers/printers, 63-month lease @$5,344.02/month

Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

ESTABLISHMENT OF STUDENT ACTIVITY ACCOUNTS (022410) – Mr. Tullis moved, seconded by Mr. Sumerel, to approve the establishment of the following accounts for 2023-2024.

Engineering Club
OHSAA Tournament – Girls Basketball

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – February 20, 2024

Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

APPROVAL OF CHANGE OF APPROPRIATION(S) (022411) – Mr. Tullis moved, seconded by Mr. Sumerel, to approve the following change of appropriations:

Increase Fund 004 (Building) by $150,000.00 Decrease Fund 401 (Auxiliary) by $19,000.00
Increase Fund 499 (School Safety and Security) by $28,950.00 Increase Fund 516 (Title VI-B IDEA) by $111,304.44 Increase Fund 572 (Title I by) by $1,638.15
Increase Fund 587 (IDEA-Preschool) by $489.87
Increase Fund 590 (Improving Teacher Quality) by $1,075.97

Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

ACCEPTANCE OF DONATIONS (022412) – Mr. Tullis moved, seconded by Mr. Sumerel, to accept the following donations:

Kristen Brewer, IH Cheerleading, $8,000.00 IH Boosters, Latin Club Bus Grant, $800.00 IH Boosters, Tech Olympics Grant, $1,500.00
IH Boosters, Arts & Athletics, Discretionary Purchases, $25,000.00 IH Boosters, Athletics, Van, $20,000.00

Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

APPROVAL OF RESOLUTION AUTHORIZING NEGOTIATION OF GUARANTEED MAXIMUM PRICE AMENDMENTS TO THE DESIGN-BUILD AGREEMENT WITH OSWALD COMPANY, LLC FOR THE CONSTRUCTION OF THE NEW FIELD HOUSE PROJECT (022413) – Mr. Tullis moved, seconded by Mr. Sumerel, to approve the following resolution:

The Superintendent and Treasurer request authority to negotiate and enter into guaranteed maximum price amendment(s) (“GMP Amendments”), in an amount not to exceed $12M, to the design-build agreement with Oswald Company, LLC (“Oswald”) to authorize the construction of the New Field House Project (the “Project”).

Rationale:

1.	 The Board requires the services of a design-builder to design, plan, coordinate, manage, and direct all phases of the Project.

2.	 In accordance with Section 153.65 et seq. of the Ohio Revised Code and Chapter 153:1-6-02 of the Ohio Administrative Code, the Board followed the “best value” selection process that is prescribed to public entities when design-build services are procured and selected Oswald as the “best value” firm to provide design-build services for the Project.

3.	 Accordingly, the Board previously authorized an agreement with Oswald for preliminary and preconstruction services for the Project (the “Agreement”), which includes the design phase of the Project and other preconstruction services.

4.	Oswald is proceeding with the design phase and other preconstruction services and will provide one or more GMPAmendments to the Agreement, for review and approval, for the construction phase of the Project.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – February 20, 2024

5.	 The Superintendent and Treasurer request authority, working with legal counsel, to negotiate and execute the GMP Amendment(s) with Oswald for the Project, in an aggregate amount not to exceed $12M, for the construction phase of the Project.

The Board of Education resolves as follows:

1. The Board authorizes the Superintendent and Treasurer, working with legal counsel, to negotiate, on behalf of the Board, the GMPAmendments with Oswald for the construction phase of the Project.

2. The Board authorizes the Superintendent and Treasurer to execute the GMPAmendment(s) with Oswald for the Project, in an aggregate amount not to exceed $12M, for the construction phase of the Project.

Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

APPROVAL OF POWERAD CONTRACTS (022414) – Mr. Sumerel moved, seconded by Mr. Tullis, to approve the Powerad Contract, as presented. Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

ADJOURNMENT (022415) – Mr. Tullis moved, seconded byMr. Sumerel, to adjourn the Regular Meeting of the Indian Hill Board of Education at 7:26 p.m. Roll call vote was as follows:

Mr. Marx
Mr. Tullis

Mrs. Singh		Mr. Sumerel Mr. Warfel

__________________________________________ Board President

______________________________________________ CFO/Treasurer