INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT BOARD OF EDUCATION MINUTES
Regular Meeting of November 19, 2018

A regular meeting of the Indian Hill Exempted Village School District was held on Monday, November 19, 2018, at 6:30 p.m., in the Indian Hill High School Multipurpose Room, 6865 Drake Road, Cincinnati, OH 45243 in accordance with notices sent to each member. The meeting was called to order at 6:31 p.m. and roll call showed the following members as present:

Mrs. Aichholz Mrs. Johnston

Mr. Fiore	Dr. Hooker Mrs. Lewis

Also present were Mark Miles, Melissa Stewart, Mark Ault and Mick Davis.

ADOPTION OF REGULAR BUSINESS MEETING AGENDA (111801) - Mr. Fiore moved, seconded by Mrs. Lewis, to adopt the agenda of the regular business meeting of the Indian Hill Board of Education. All members present voted aye. Motion carried.

EXECUTIVE SESSION (111802) - Dr. Hooker moved, seconded by Mr. Fiore, to move into Executive Session at 6:32 p.m. In accordance with O.R.C. 121.22(G) – (1) To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official; - Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

Also present in Executive Session were Dr. Miles, Dr. Stewart, Dr. Ault and Mr. Davis. Dr. Miles, Dr. Stewart, Dr. Ault and Mr. Davis exited Executive Session at 6:40. Executive Session concluded at 6:51.

RECESS (111803) Dr. Hooker moved, seconded by Mrs. Lewis, to recess the regular meeting of the Indian Hill Board of Education at 6:52 p.m. and reconvene at 7:00 p.m. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

The Board reconvened its regular meeting at 7:00 p.m. with all Board members present.

Also present were Dr. Ault, Dr. Miles, Dr. Stewart, Mr. Davis, Erica Leppert, Jim Nichols, Cash Hayden, Jeff Damadeo, Whitney Buell, Mike Hayes, Barb Leonard, Erin Owens, Anne Kuhn, Lori Klinedinst, Matt Haskamp, Jen Ulland, Heather Higdon, Lauren Richardson, Jackie O’Brien, Ashley Morrison, Monica Gibson, Doug Rich, Davita Gable, Reilly Grace, Doug Rich, Ken Stegman, Mark Richardson and others.

PLEDGE OF ALLEGIANCE – Dr. Miles led the recitation of the Pledge of Allegiance with those in attendance.

CORRESPONDENCE AND ANNOUNCEMENTS

Recognition of Reilly Grace, All-State Choir
At the September meeting of the Board of Education, we recognized and congratulated a record-setting number of High School students named to the Ohio All-State Choir. We are so proud to announce that Reilly Grace will be joining eight other vocal musicians in the Ohio All-State Choir during the performance at the Ohio Music Education Association’s state convention in Cleveland in February.

Recognition of IHHS Counseling Department, 2018 OSCAR Recipient
In October, we received notification that our High School Counseling Department earned an OSCAR from the Ohio School Counselor Association. The Ohio School Counselor Accountability Report – or OSCAR – is the highest level of recognition for achievement in school counseling programs in Ohio. The Report examines school climate and safety, community partnerships and resources, and student outcomes in academic, career, and personal/social domains. The team was formally recognized in Columbus during the All Ohio Counselor Conference reception in November. Congratulations to Nollis Cottrell, Ester Hall, Donita Jackson, and Lindsay Kearns on this extraordinary achievement.

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 19, 2018

Facilities Assessment Task Force Update
On November 14, the District held the fourth meeting of the Facilities Assessment Task Force. In October, respective teams met to conduct building walkthroughs to identify and refine the draft list of capital needs throughout the District. During the meeting on November 14, each team provided a summary of findings. Next steps include:
      Forming a Steering Committee       Forming a Finance Committee
	Continuing to engage our community in providing feedback

	Continuing to engage building- and department-specific focus groups

	Within the next few months, the Steering and Finance Committees will provide information to the Board of Education
I want to extend my appreciation to all who have been engaged thus far in this important process.

One final announcement, I had the pleasure of witnessing our girls’ soccer team defeat Bay Village High School in the recent soccer state championship. We plan to recognize the team at the December meeting of the Board of Education.

Innovation in Indian Hill Schools
This evening, we have the first presentation in a two-part series on Innovation in Indian Hill Schools. Mark Richardson, Director of Technology, and Innovative Instructional Coaches Lauren Richardson, Ashley Morrison, Jackie O’Brien, and Jen Anders will provide us with insights about these processes within our District. We plan to convene the December meeting of the Board of Education at Indian Hill Elementary School. Following the more formal part of the meeting, we plan to provide the members of the Board with a tour of the Elementary School iLab.

OVERNIGHT FIELD TRIPS (111804) - Dr. Hooker moved, seconded by Mrs. Johnston, to approve the following overnight field trips.
IHHS Spanish students - Barcelona, Valencia, Cuenca, & Madrid, Spain, March 23-31, 2019 IHHS Cross Country Team - Hueston Woods State Park, College Corner, Ohio, July 22-25, 2019 IHHS Junior States of America, Washington, DC, February 13-17, 2019

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF NEW CONTRACTS (111805) - Dr. Hooker moved, seconded by Mrs. Johnston, to approve the following new contracts.
Allerton Hill Consulting Contract for November 1, 2018 - October 31, 2019, $42,000.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

PERSONNEL ACTIONS (111806) - Dr. Hooker moved, seconded by Mrs. Johnston, to approve the following personnel matters as recommended by the Superintendent:

Approval of Supplemental/Personal Service Contracts (2018-2019) William Mees, Soccer Asst. GK, $500.00
Mark Richardson, Ashland Workshop, $400.00

Alton Stephens, IHTN Assistant Supervisor, $500.00 per semester Nollis Cottrell, I-Team, Pupil Services, $1,500.00
Nick Carpenter, After School Tutoring, $33.83/hour Katie Dillenburger, After School Tutoring, $33.83/hour Alex Fries, After School Tutoring, $33.83/hour

Approval of Certificated Contract Change

Monica Gibson, TESOL, .75 FTE to 1.0 FTE, effective November 20, 2018 for the 2019 school year

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 19, 2018

Approval of Substitutes

Angel Canter, Bus Driver Allyson Harrison, Bus Driver

Acceptance of Retirements/Resignations

Sherry Murrell, MS Secretary, retirement effective July 31, 2019

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF MINUTES (111807) - Mr. Fiore moved, seconded by Mrs. Lewis, to approve the minutes of the October 9, 2018 regular meeting, as presented. Roll call vote was as follows

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF FINANCIAL REPORTS (111808) - Mr. Fiore moved, seconded by Mrs. Lewis, to approve the financial reports as presented for the month ended October 31, 2018. Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

ADVANCE PAYMENT OF TAXES (111809) Mr. Fiore moved, seconded by Mrs. Lewis, the following resolution:

WHEREAS, the Ohio Revised Code allows a taxing authority to request payment from the County Auditor funds derived from taxes or other sources to the County Treasurer, which may be held on account of a local subdivision;

NOW, THEREFORE, BE IT RESOLVED by the Indian Hill Exempted Village School Board of Education as follows:

Section 1.

That the Auditor and the Treasurer of Hamilton County in accordance with Ohio Revised Code § 321.34, be requested to draw and pay to the Indian Hill Exempted Village School District upon the written request of Mick Davis, Treasurer, to the County Auditor, funds due in any settlement of collection year 2019 derived from taxes or other sources, payable to the County Treasurer to the account of the Indian Hill Exempted Village School District and lawfully applicable for the purposes of the 2019 or 2020 fiscal year.

Section 2.

That the Treasurer of the Indian Hill Exempted Village School District shall forward to the County Auditor a certified copy of this resolution

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

MODIFIED TAX BUDGET (111810) Mr. Fiore moved, seconded by Mrs. Lewis, the following resolution:

WHEREAS, Section 5705.28 of the Ohio Revised Code requires a board of education to adopt an annual tax budget on or before January 15th for the next succeeding fiscal year; and

WHEREAS, Section 5705.281 of the Ohio Revised Code authorizes the county budget commission to waive the requirement that a school district adopt a tax budget as provided under Section 5705.28 of the Ohio Revised Code, and instead authorize the board of education to provide such information to the county budget commission as may be required by the commission to perform its duties under Chapter 5705 of the Ohio Revised Code; and

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 19, 2018

WHEREAS, the Hamilton County Auditor has informed the Board of Education of the Indian Hill Exempted Village School District (the “Board of Education”) that it is required to pass a Resolution authorizing the Treasurer of the Board of Education to make a request to waive the requirement of the adoption of a tax budget, and instead request to file a modified tax budget in accordance with Section 5705.281 of the Ohio Revised Code; and

WHEREAS, the Board of Education has utilized a modified tax budget in prior years and believes that its continued use is advantageous since it provides additional information on the long-term financial plan of the District and utilizes a format that has become familiar to the Board of Education and its community.

NOW, THEREFORE, BE IT RESOLVED by the Indian Hill Exempted Village School Board of Education as follows:

SECTION I

The Treasurer of the Board of Education is hereby authorized and directed to request the ability to file a modified tax budget for the 2019/20 fiscal year. The Treasurer shall make said request by sending a letter addressed to the Hamilton County Budget Commission and including a copy of this Resolution with his letter.

SECTION II

The Treasurer of the Board of Education is hereby authorized and directed to do all things necessary to ensure the Board of Education may utilize the modified tax budget for the 2019/20 fiscal year.

SECTION III

It is found and determined that all formal actions of this Board concerning or related to the adoption of this Resolution were adopted in an open meeting of this Board, and all deliberations of this Board and any of its committees that resulted in such formal actions were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code.

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

APPROVAL OF CONTRACTS (111811) - Mr. Fiore moved, seconded by Mrs. Lewis, to approve the revision of the following contracts.

Hamilton County ESC, Auxiliary Services on behalf of Rockwern Academy

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye Mrs. Lewis, aye

Dr. Hooker, aye Mrs. Lewis, aye

RESOLUTION DECLARING THE IMPRACTABILITY OF TRANSPORTATION AND OFFERING PAYMENT IN TO PARENTS IN LIEU OF TRANSPORTATION (111812) - Mr. Fiore moved, seconded by Mrs. Lewis, to adopt the following resolution:

WHEREAS, Ohio Revised Code Section 3327.02 provides a process that allows a Board of Education to determine that it is impractical to transport a pupil who is eligible for transportation to and from school under Section 3327.01 of the Ohio Revised Code; and

WHEREAS, the Indian Hill School Transportation Supervisor has considered the factors set forth in Ohio Revised Code Section 3327.02 related to the transportation of the below listed students; and

WHEREAS, the factors to be considered by the Board are as follows:

INDIAN HILL EXEMPTED VILLAGE SCHOOL DISTRICT MINUTES – November 19, 2018

1.	The time and distance required to provide the transportation; 2.	The number of pupils to be transported;
3.	The cost of providing transportation in terms of the equipment, maintenance, personnel and administration; 4.	Whether similar or equivalent service is provided to other pupils eligible for transportation;
5.	Whether, and to what extent, the additional service unavoidably disrupts current transportation schedules; and 6.	Whether other reimbursable types of transportation are available; and

WHEREAS, based on these recommendations of the Superintendent and the Transportation Director, the Board has determined that transportation for certain pupils is impractical and, therefore, authorizes payments in lieu of transportation.

NOW, THEREFORE, BE IT RESOLVED by the Indian Hill Exempted Village School District Board of Education as follows:
The Board determines in accordance with the factors to be considered under Ohio Revised Code Section 3327.02 that it is impractical to transport the following students to and from school and, therefore, the Board authorizes the payment in lieu of transportation to the parents/guardians of the below identified students in the amounts listed.

A.	Linden Grove School

Student Name Marco Ryes

Parents	Amount Dr. Beatriz Porras	$TBD

B.	St. Margaret of York

Student Name Caron Brown

Parents	Amount Jason & Julie Brown	$TBD

C.	Rockwern Academy

Student Name Hannah Joseph

Parents	Amount Denis & Diana David	$TBD

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

RESOLUTION TO AMEND FY2019 ANNUAL APPROPRIATIONS (111813) Mr. Fiore moved, seconded by Mrs. Lewis, to adopt a Resolution to amend the FY2019 Permanent Annual Appropriations, previously approved August 7, 2018 by the following amounts:

Increase Fund 401 (Auxiliary Funds) by $157,000.00 Increase Fund 002 (Debt Service) by $50,000.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye

ACCEPTANCE OF DONATIONS (111814) – Mr. Fiore moved, seconded by Mrs. Lewis, to accept the following donations:

Martha Thompson, to High School, Various Items, Approximate Value of $509.00 IH Boosters, to Baseball, Spring Break Trip Deposit, $1,000.00

Roll call vote was as follows:

Mrs. Aichholz, aye Mrs. Johnston, aye

Mr. Fiore, aye	Dr. Hooker, aye Mrs. Lewis, aye